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Supply and Distribution of Baby Packs

Rotherham Metropolitan Borough Council

This public procurement record has 4 releases in its history.

Award

20 Jul 2026 at 13:52

UK7 - Contract Details Notice
Award

01 Jul 2026 at 13:56

UK6 - Contract Award Notice
Tender

31 Mar 2026 at 15:38

UK4 - Tender Notice
Planning

05 Feb 2026 at 11:35

UK1 - Pipeline Notice
Summary of the contracting process

Rotherham Borough Council procured an end-to-end baby-pack service for new mothers in Rotherham who choose to receive a pack through their midwife. The requirement combines the purchase of high-quality baby-care items, assembly into a standardised pack and distribution directly to each mother’s home. It is primarily a goods requirement with associated logistics, handling and storage services. The council sought one provider able to manage the complete service rather than separate suppliers for purchasing and distribution. Delivery is within Rotherham. The expected annual workload is up to 2,800 completed baby packs, although volumes depend on birth trends and the number of midwife registrations. This suits suppliers able to combine product sourcing, packing operations, fulfilment and home delivery in one managed service.

This procurement is complete and has been awarded through an above-threshold open procedure. Three bids were received, with two reaching the final stage, both from SMEs. Field Management Ireland (Northern Ireland) was awarded the contract on 1 July 2026 for £1,968,000 gross. The contract was signed on 20 July 2026 at a value of £1,965,734 gross, and runs from 3 December 2026 to 2 December 2030. The single lot was evaluated on quality at 60%, social value at 20% and price at 20%. The opportunity was suitable for SMEs and voluntary, community and social enterprises. The council identified the requirement as recurrent, with a subsequent initiation forecast for 31 March 2030. Electronic submission in English was permitted, with the original tender deadline at 12:00 on 27 April 2026.

Although this contract has been awarded, it provides a clear benchmark for suppliers targeting the same requirement when it next returns to market. A credible competitor would need to source suitable baby-care products, assemble consistent standardised packs, control quality and coordinate reliable delivery to individual homes. The service requires capacity to handle up to 2,800 packs a year, while managing fluctuating demand linked to births and midwife registrations. The buyer’s preference for one provider demonstrates the value placed on an integrated, end-to-end operation and business continuity rather than separate product and distribution contracts. The evaluation also shows that service quality and measurable social value carry substantially greater weight than price, so bidders should be able to evidence delivery standards, community benefits and operational resilience.

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Notice Information

Notice Title

Supply and Distribution of Baby Packs

Notice Description

The Council is seeking a single provider with the capability and capacity to supply and distribute Baby Packs on its behalf. This scheme involves the procurement of high quality items, the assembly of these items into a standardised baby pack, and the subsequent delivery of the completed packs to new mothers in Rotherham who have indicated to their midwife that they wish to receive one. The appointed supplier will be required to manage and deliver up to 2,800 baby packs per year, with deliveries made directly to the mother's home address. This figure is based on birth trends over the past five years; however, annual volumes may fluctuate depending on the number of completed midwife registrations received through the scheme.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0648b4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068245-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

33750000 - Baby care products

63100000 - Cargo handling and storage services

Notice Value(s)

Tender Value
£1,968,000 £1M-£10M
Lots Value
£1,968,000 £1M-£10M
Awards Value
£1,968,000 £1M-£10M
Contracts Value
£1,965,734 £1M-£10M

Notice Dates

Publication Date
20 Jul 20261 months ago
Submission Deadline
27 Apr 2026Expired
Future Notice Date
15 Apr 2026Expired
Award Date
1 Jul 20262 months ago
Contract Period
3 Dec 2026 - 2 Dec 2030 4-5 years
Recurrence
2030-03-31

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Rotherham Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Supplier Information

Number of Suppliers
1
Supplier Name

FIELD MANAGEMENT IRELAND (NORTHERN IRELAND)

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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