Tender

Southampton District Christmas Lights

SOUTHAMPTON CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

05 May 2026 at 08:31

UK4 - Tender Notice
Planning

05 Feb 2026 at 16:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Southampton City Council is undertaking a procurement process for the "Southampton District Christmas Lights" project, focusing on providing festive lighting across the city’s district centres. This open procurement process, currently at the tender stage, requires the design, supply, installation, maintenance, removal, and storage of Christmas lights. Interested suppliers should note the submission deadline of 4th June 2026, with the award expected by 29th June 2026. The main procurement category is goods, conducted using an open procedure approach, with the tender valued at £300,000 GBP. The location for delivery is Southampton, under the UKJ32 region, targeting the Christmas lighting industry, including exterior and lighting systems.

This tender presents an opportunity for businesses, particularly those specialising in festive and exterior lighting, to expand their portfolios through long-term partnership with a prominent local government body. Businesses well-suited for this tender would ideally have experience in large-scale lighting projects, with robust capabilities in installation and maintenance. Additionally, companies registered under the Highway Electrical Registration Scheme (HERS) or equivalent have a distinct advantage. The project’s multi-year horizon, with options for renewal, supports sustainable growth and offers potential for repeat business in fulfilling the Southampton City Council’s festive lighting needs. Such a contract could significantly bolster visibility and credibility within the public sector market.

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Notice Information

Notice Title

Southampton District Christmas Lights

Notice Description

The purpose of this procurement is to appoint a single Service Provider to deliver Christmas lights across Southampton's district centres. The contract covers the design, supply, installation, operation, maintenance, removal and storage of Christmas lights, together with all associated services required to deliver a safe, reliable and visually appropriate festive lighting scheme. Full information can be found within the tender documentation.

Planning Information

Southampton City Council "The Council" or "SCC" is seeking a contractor for the supply, design, installation, maintenance/repairs and removal or Christmas lighting displays during the festive period across seven (7) districts across the city. The contract is to run for an initial 3 years, with the potential to run for a maximum of 5 total years with 2x 12 month extension options. As part of the tender requirements, SCC requires all bidding organisations (and any proposed sub-contractor) operating within the highway electrical sector to be registered to the Highway Electrical Registration Scheme (HERS), or equivalent, as the scheme works to ensure that all organisations operating within the sector are fully compliant with NHSS8. The budget is fixed at a maximum of £60,000 per annum and the price evaluation will be evaluated against this fixed annual figure. The tender is expected to be weighted at: - Quality: 60% - Price: 40% With the following Method Statement Questions (MSQ) 1. Maintenance, Inspections & Call-outs - 15% 2. Design Approach & Visual Quality - 15% 3. Energy Efficiency & Electricity Management - 10% 4. Technical & Safety Approach - 10% 5. Delivery & Programme - 5% 6. Social Value Offering & Delivery - 5% Note: These weightings and MSQs are open to being changed at the Council's discretion, at any time, in the lead up to tender publication. Information on how to register to our e-tendering portal, Proactis, can be found at the following link https://www.southampton.gov.uk/business-licensing/supply-council/supply-portal-instructions/ Please contact jack.martin@southampton.gov.uk for any queries you may have regarding this upcoming tender

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06495e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040816-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31522000 - Christmas tree lights

31527200 - Exterior lights

31527260 - Lighting systems

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 May 20264 days ago
Submission Deadline
4 Jun 20264 weeks to go
Future Notice Date
13 Feb 2026Expired
Award Date
Not specified
Contract Period
31 Jul 2026 - 31 Jul 2027 6-12 months
Recurrence
2027-03-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ32 Southampton
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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