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Framework for Electoral Materials

East Riding of Yorkshire Council

This public procurement record has 3 releases in its history.

Award

13 Aug 2026 at 06:58

UK7 - Contract Details Notice
Award

30 Jul 2026 at 15:31

UK6 - Contract Award Notice
Tender

06 Feb 2026 at 12:00

UK4 - Tender Notice
Summary of the contracting process

East Riding of Yorkshire Council is buying printed and distributed electoral materials for its Electoral Services. The requirement covers two service areas: election printing and registration printing. Work includes producing printed matter and related products, with associated postal, courier, delivery and distribution services. Materials are to be supplied and delivered across the United Kingdom. The procurement is a closed framework for suppliers able to provide complete services within a lot: bidders had to bid for every item in any lot they entered. It is relevant to commercial printers, transactional mail providers, electoral or public-sector document specialists, and businesses combining secure print production with fulfilment and postal distribution. The council is the buying organisation.

The procurement is complete and was awarded through an open procedure. It established a framework with two lots, each capable of accepting up to three ranked suppliers. Lot 1, Election Printing, was awarded on 29 July 2026 to CFH Docmail Ltd, Financial Data Management Limited and Print Image Network Limited for £1,276,639 excluding VAT (£1,531,967 including VAT). Lot 2, Registration Printing, was awarded on 29 July 2026 to CFH Docmail Ltd, Mail Metrics and Print Image Network Limited for £515,556 excluding VAT (£618,680 including VAT). Contracts were signed on 1 August 2026. The initial contract period runs for two years, with one further two-year extension option. Evaluation considered price, quality method statements and social value; Lot 1 also included site visits.

This award shows sustained demand from East Riding of Yorkshire Council for specialist electoral and registration print, fulfilment and distribution delivered at national scale. A credible competitor would need to manage complete lot requirements rather than selected individual items, combining reliable print production with accurate addressing, packing, postal or courier dispatch and delivery controls. Strong written method statements matter: quality carried greater weight than price for election printing, while price carried greater weight for registration printing. Social value commitments formed part of both evaluations, and election-printing suppliers also faced site-visit assessment after reaching the leading scores. The framework attracted six bids, including six from SMEs, indicating that capable smaller businesses can compete. Relevant providers should be able to demonstrate repeatable capacity, dependable operational controls and public-sector service quality.

How relevant is this notice?

Notice Information

Notice Title

Framework for Electoral Materials

Notice Description

This framework is for the supply and delivery of Electoral Materials to East Riding of Yorkshire Council Electoral Services. This framework will run from the 1st August 2026 - 31st July 2030. An initial call of will be made upon the award of the framework for a two (2) year period running from the 1st August 2026 - 31st July 2028, with an option to extend for a further two (2) years until 31st July 2030. Additional call offs may be made throughout the duration of the framework by East Riding of Yorkshire Council. This framework is split into two (2) lots: Lot 1 - Election Printing Lot 2 - Registration Printing Economic Operators may bid for a single lot or all lots. When bidding on a lot, Economic Operators MUST bid for every item within that lot. Each Lot will be ranked with up to 3 suppliers accepted on each Lot.

Lot Information

Lot LOT-0000

Renewal: One extension option available for two (2) additional years, from 01/04/2028 to 31/03/2030

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0649f4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076997-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

64000000 - Postal and telecommunications services

64100000 - Post and courier services

64110000 - Postal services

79810000 - Printing services

79820000 - Services related to printing

79823000 - Printing and delivery services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£2,100,000 £1M-£10M
Lots Value
£2,100,000 £1M-£10M
Awards Value
£1,792,195 £1M-£10M
Contracts Value
£2,150,676 £1M-£10M

Notice Dates

Publication Date
13 Aug 20261 months ago
Submission Deadline
3 Mar 2026Expired
Future Notice Date
Not specified
Award Date
29 Jul 20262 months ago
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Riding of Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Postcode Area
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
TLE1 East Yorkshire and Northern Lincolnshire
Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Supplier Information

Number of Suppliers
4
Supplier Names

CFH Docmail Ltd

Financial Data Management Ltd

Print Image Network Ltd

Mail Metrics

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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