Framework for Electoral Materials

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0649f4-2026-02-06T12:00:31Z",
    "date": "2026-02-06T12:00:31Z",
    "ocid": "ocds-h6vhtk-0649f4",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZQH-9124-TMLN",
            "name": "East Riding of Yorkshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZQH-9124-TMLN"
            },
            "address": {
                "streetAddress": "County Hall, Cross Street,",
                "locality": "Beverley",
                "postalCode": "HU17 9BA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE12"
            },
            "contactPoint": {
                "name": "Christopher Collin",
                "email": "christopher.collin@eastriding.gov.uk",
                "telephone": "+44 1482395357"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.eastriding.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PZQH-9124-TMLN",
        "name": "East Riding of Yorkshire Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "Procuring an existing requirement that is due for renewal."
    },
    "tender": {
        "id": "2394-26",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Framework for Electoral Materials",
        "description": "This framework is for the supply and delivery of Electoral Materials to East Riding of Yorkshire Council Electoral Services. This framework will run from the 1st April 2026 - 31st March 2030. An initial call of will be made upon the award of the framework for a two (2) year period running from the 1st April 2026 - 31st March 2028, with an option to extend for a further two (2) years until 31st March 2030. Additional call offs may be made throughout the duration of the framework by East Riding of Yorkshire Council. This framework is split into two (2) lots: Lot 1 - Election Printing Lot 2 - Registration Printing Economic Operators may bid for a single lot or all lots. When bidding on a lot, Economic Operators MUST bid for every item within that lot. Each Lot will be ranked with up to 3 suppliers accepted on each Lot.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "22000000",
                        "description": "Printed matter and related products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64000000",
                        "description": "Postal and telecommunications services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64100000",
                        "description": "Post and courier services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64110000",
                        "description": "Postal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79810000",
                        "description": "Printing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79820000",
                        "description": "Services related to printing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79823000",
                        "description": "Printing and delivery services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79824000",
                        "description": "Printing and distribution services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 2520000,
            "amount": 2100000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withoutReopeningCompetition",
                "type": "closed",
                "description": "This framework is for the supply and delivery of Electoral Materials to East Riding of Yorkshire Council Electoral Services. This framework will run from the 1st April 2026 - 31st March 2030. An initial call of will be made upon the award of the framework for a two (2) year period running from the 1st April 2026 - 31st March 2028, with an option to extend for a further two (2) years until 31st March 2030. Additional call offs may be made throughout the duration of the framework by East Riding of Yorkshire Council."
            }
        },
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101410&TID100106651&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-03T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-24T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-19T23:59:59Z"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 2520000,
                    "amount": 2100000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Lot 1 - Election Printing: Price 40%, Quality (Method Statements) 50%, Social Value 10%. Top 3 scoring suppliers will pass to site visits for scoring. Site visits 10%. Total 110%. Lot 2 - Registration Printing: Price 50%, Quality (Method Statements) 40%, Social Value 10%. Total 100%.",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Lot 1 - Price",
                            "description": "Lot 1 Price will be weighted at 40% of the evaluation of Lot 1."
                        },
                        {
                            "type": "quality",
                            "name": "Lot 1 - Quality (Method Statements)",
                            "description": "Lot 1 Quality (Method Statements) will be weighed at 50% of the evaluation of Lot 1"
                        },
                        {
                            "type": "quality",
                            "name": "Lot 1 - Social Value",
                            "description": "Lot 1 Social Value will be weighed at 10% of the evaluation of Lot 1"
                        },
                        {
                            "type": "quality",
                            "name": "Lot 1 - Site visits",
                            "description": "Top 3 scoring suppliers will pass to site visits for scoring. Lot 1 Site visits will be weighed at 10% of the evaluation of Lot 1. Total 110%."
                        },
                        {
                            "type": "price",
                            "name": "Lot 2 - Price",
                            "description": "Lot 1 Price will be weighted at 50% of the evaluation of Lot 2."
                        },
                        {
                            "type": "quality",
                            "name": "Lot 2 - Quality (Method Statements)",
                            "description": "Lot 2 Quality (Method Statements) will be weighed at 40% of the evaluation of Lot 2."
                        },
                        {
                            "type": "quality",
                            "name": "Lot 2 - Social Value",
                            "description": "Lot 2 Social Value will be weighed at 10% of the evaluation of Lot 2."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00Z",
                    "endDate": "2028-03-31T23:59:59+01:00",
                    "maxExtentDate": "2028-04-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "One extension option available for two (2) additional years, from 01/04/2028 to 31/03/2030"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "010895-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010895-2026",
                "datePublished": "2026-02-06T12:00:31Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}