Award

Window Cleaning Service Framework

UNIVERSITY OF LANCASTER

This public procurement record has 2 releases in its history.

Award

17 Mar 2026 at 11:27

Tender

09 Feb 2026 at 13:51

Summary of the contracting process

The University of Lancaster is conducting a public procurement process to establish a framework agreement for window cleaning services across its academic and student residential buildings, both internally and externally. The framework consists of two lots, and the cleaning services include windowsills, frames, glass canopies, offices, and more. This initiative is taking place in Lancaster and involves up to four suppliers per lot. The procurement method employed is open, signalling transparency and competition among potential suppliers. The tender process commenced with a completion of both lots status in March 2026, leading to an award phase scheduled to start in April 2026, with a contract duration of 24 months and potential extension up to March 2030.

This tender presents substantial opportunities for businesses specialising in accommodation, building, and window cleaning services. As part of the framework, there will be mini-competitions for each required service, allowing companies to showcase their capabilities, particularly those with competitive pricing or specialised machinery for cleaning complex structures. Ideal contenders are businesses well-versed in large-scale cleaning and capable of rapid turnaround for conference and summer school preparations. This opportunity is particularly advantageous for SMEs aiming to expand their service footprint in the North West England region. Participating in this procurement process not only promises business growth but establishes a mutually beneficial relationship with a leading educational institution.

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Notice Title

Window Cleaning Service Framework

Notice Description

The University, Lancaster University, Bailrigg, LA1 4YW, is inviting tenders on the terms set out in this Invitation to Tender (ITT) to establish a multi-lot Framework agreement for an on-going requirement for Window Cleaning to Academic and Student Residential buildings (both internally & externally). The cleaning is to include windowsills & wiping of frames, glass canopies and main entrances, all internal glass including glass office partitions; glass balustrades and all glass in atrium areas including lifts on campus and at Health Innovation One (HIO); and Chancellor's Wharf, Lancaster City centre. Normally window cleaning takes place: * Externally once a year * Internally once a year Window cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events. Some of the Student Residence buildings are required for Conference/Summer School accommodation after the students have vacated them so please be aware that approximately 20% of the Residences included in Lot 2 have to be cleaned/turnaround in anything from a 2 to 7-day timeframe Lancaster University aims to establish a Framework consisting of two Lots with up to three or four suppliers on each Lot.

Lot Information

Academic buildings

External window cleaning: The cleaning is to include windowsills & wiping of frames, glass canopies and main entrances. Internal window cleaning: The cleaning is to include windowsills & wiping of frames, glass office partitions; glass balustrades and all glass in atrium areas including lifts. Approximately 50 academic buildings, some residential accommodation within academic buildings, and residential buildings at Chancellor's Wharf, Lancaster City centre, of which the majority require specialised cleaning using machinery due to the design of the buildings. Normally window cleaning takes place: * Externally once a year * Internally once a year Window cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events.

Renewal: The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance.

Residential buildings

External window cleaning: The cleaning is to include windowsills & wiping of frames, glass canopies and main entrances. Internal window cleaning: The cleaning is to include windowsills & wiping of frames, glass office partitions; glass balustrades and all glass in atrium areas including lifts. Approximately 185 buildings. Normally window cleaning takes place: * Externally once a year * Internally once a year Window cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events. Some of the Student Residence buildings are required for Conference/Summer School accommodation after the students have vacated them so please be aware that approximately 20% of the Residences included in Lot 2 have to be cleaned/turnaround in anything from a 2 to 7-day timeframe Approximately 16 houses at the end of June / early July have a 2 to 3 day timeframe to complete for external and internal window cleaning. Approximately 30 houses early / mid September have a 7 day timeframe to complete for external and internal window cleaning.

Renewal: The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064b28
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023951-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£540,000 £500K-£1M
Lots Value
£540,000 £500K-£1M
Awards Value
£600,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Mar 20262 weeks ago
Submission Deadline
9 Mar 2026Expired
Future Notice Date
Not specified
Award Date
17 Mar 20262 weeks ago
Contract Period
31 Mar 2026 - 30 Mar 2028 1-2 years
Recurrence
2030-02-09

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF LANCASTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LANCASTER
Postcode
LA1 4YW
Post Town
Lancaster
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD44 Lancaster and Wyre
Delivery Location
TLD North West (England)

Local Authority
Lancaster
Electoral Ward
University
Westminster Constituency
Lancaster and Wyre

Supplier Information

Number of Suppliers
4
Supplier Names

BULLOUGHS CLEANING SERVICES

D & I

HB CLEANING NORTH

IN DEPTH SERVICES (CLEANING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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            "mainProcurementCategory": "services",
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                    "id": "GB-COH-02101304",
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                {
                    "id": "GB-COH-02985750",
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}