Planning

Yorkshire Housing - Rents & Service Charges Engine and Asset Management System Replacements - Preliminary Market Engagement

YORKSHIRE HOUSING LIMITED THE PLACE, 2 CENTRAL PLACE, LEEDS, LS10 1FB, UNITED KINGDOM

This public procurement record has 1 release in its history.

Planning

09 Feb 2026 at 14:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process initiated by Yorkshire Housing Limited is currently in the planning stage for the replacement of its Rents & Service Charges Engine and Asset Management System. The organisation, based in Leeds, UK, is focusing on software package and information systems within the IT services industry. Yorkshire Housing is conducting a preliminary market engagement from 23 February to 6 March 2026, aimed at preparing for the main procurement expected to begin in March 2026, with contracts anticipated to start in Autumn 2026. Interested parties are required to register their interest by 23 February 2026 for participation in system demonstrations held at the organisation's Leeds office. The contract is set to span from November 2026 to November 2031, potentially extending to November 2035. The procurement's estimated gross value is £1.8 million.

This engagement offers substantial growth opportunities for businesses specialising in IT consulting, software development, and support services, particularly those with expertise in housing software solutions. Companies capable of integrating with platforms like Salesforce and Workday will find this tender beneficial. With a focus on innovative solutions and services that exceed standard functionalities, this procurement is well-suited for businesses with a strong portfolio in software systems that cater to public authorities. Participation in this pre-market engagement allows companies to shape the final specification, demonstrating business capacity and showcasing solutions for asset and rents management integration.

How relevant is this notice?

Notice Information

Notice Title

Yorkshire Housing - Rents & Service Charges Engine and Asset Management System Replacements - Preliminary Market Engagement

Notice Description

The procurement process for the following solutions is expected to commence in March 2026 with the new contract commencing in Autumn 2026. *Rents and Service Charges management *Asset Management, Building Safety and Compliance management Prior to launching the procurement process, Yorkshire Housing is undertaking a Pre-Market Engagement exercise. The purpose of the Pre Market Engagement exercise is to establish: *Market capacity and appetite *Solution options, particularly seeing what the "Art of the possible" is over and above standard functionality. *Specification content *Delivery model options *Integration options (with Salesforce and Workday through Mulesoft) *An understanding of the data migration options and processes *Indications on cost *Dependencies *Procurement options *Contract conditions options *Implementation timescales *Resource requirements of Yorkshire Housing staff *Risks *Opportunities *Barriers Further details can be found in the Pre Market Engagement Brief. To request a copy of the Pre Market Engagement Brief, please contact our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1012825700

Planning Information

The Pre- Market Engagement exercise will be conducted via system demonstrations from each Participant during the weeks of 23-27th February and 2-6th March 2026. The demonstrations for the Rents & Service Charge solution will last for no more than two hours during 2-6th March only. The demonstrations for the Asset Management, building safety and compliance solution will last for no more than half a day (3.5 hours). Where an interested party can provision both Rents & Services Charges and Asset Management capabilities, we will seek to undertake both demonstrations on the same day with this dual session lasting no more than four hours. Where an Interested Party can offer either or both of these solutions as part of their current product set which also provides a wider range of housing or asset services, Yorkshire Housing are not requesting to view any functionality over and above the two service areas stated (Rents & Service Charges and Asset Management). In this instance Participants should clearly state what solution they would propose to meet Yorkshire Housing’s requirements. Meeting spaces are limited and will be allocated on a first come first served basis to Interested Parties responding to this Brief. Participants will be required to demonstrate their solution to Yorkshire Housing stakeholders and provide evidence of where the proposed solution(s) is already implemented preferably with integration to Salesforce. Interested Parties wishing to attend should register their interest by no later than 23/02/2026 to our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk Yorkshire Housing would prefer for the demonstrations to take place at the Yorkshire Housing head office: The Place, 2 Central Place, Leeds, LS10 1FB Yorkshire Housing will consider a Teams session if Interested Parties are unable to attend in person.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064b34
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011407-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Feb 2026Today
Submission Deadline
Not specified
Future Notice Date
30 Mar 20262 months to go
Award Date
Not specified
Contract Period
2 Nov 2026 - 2 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE HOUSING LIMITED THE PLACE, 2 CENTRAL PLACE, LEEDS, LS10 1FB, UNITED KINGDOM
Contact Name
Nathan Liptrot
Contact Email
nathan@clarityprocurement.co.uk
Contact Phone
+441942725438

Buyer Location

Locality
LEEDS
Postcode
LS10 1FB
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-064b34-2026-02-09T14:05:20Z",
    "date": "2026-02-09T14:05:20Z",
    "ocid": "ocds-h6vhtk-064b34",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWZZ-4176-HYBJ",
            "name": "Yorkshire Housing Limited The Place, 2 Central Place, Leeds, LS10 1FB, United Kingdom",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWZZ-4176-HYBJ"
            },
            "address": {
                "streetAddress": "The Place, 2 Central Place",
                "locality": "Leeds",
                "postalCode": "LS10 1FB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE42"
            },
            "contactPoint": {
                "name": "Nathan Liptrot",
                "email": "nathan@clarityprocurement.co.uk",
                "telephone": "+441942725438"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWZZ-4176-HYBJ",
        "name": "Yorkshire Housing Limited The Place, 2 Central Place, Leeds, LS10 1FB, United Kingdom"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Pre- Market Engagement exercise will be conducted via system demonstrations from each Participant during the weeks of 23-27th February and 2-6th March 2026. The demonstrations for the Rents & Service Charge solution will last for no more than two hours during 2-6th March only. The demonstrations for the Asset Management, building safety and compliance solution will last for no more than half a day (3.5 hours). Where an interested party can provision both Rents & Services Charges and Asset Management capabilities, we will seek to undertake both demonstrations on the same day with this dual session lasting no more than four hours. Where an Interested Party can offer either or both of these solutions as part of their current product set which also provides a wider range of housing or asset services, Yorkshire Housing are not requesting to view any functionality over and above the two service areas stated (Rents & Service Charges and Asset Management). In this instance Participants should clearly state what solution they would propose to meet Yorkshire Housing's requirements. Meeting spaces are limited and will be allocated on a first come first served basis to Interested Parties responding to this Brief. Participants will be required to demonstrate their solution to Yorkshire Housing stakeholders and provide evidence of where the proposed solution(s) is already implemented preferably with integration to Salesforce. Interested Parties wishing to attend should register their interest by no later than 23/02/2026 to our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk Yorkshire Housing would prefer for the demonstrations to take place at the Yorkshire Housing head office: The Place, 2 Central Place, Leeds, LS10 1FB Yorkshire Housing will consider a Teams session if Interested Parties are unable to attend in person.",
                "dueDate": "2026-02-23T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "011407-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011407-2026",
                "datePublished": "2026-02-09T14:05:20Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "26-188",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Yorkshire Housing - Rents & Service Charges Engine and Asset Management System Replacements - Preliminary Market Engagement",
        "description": "The procurement process for the following solutions is expected to commence in March 2026 with the new contract commencing in Autumn 2026. *Rents and Service Charges management *Asset Management, Building Safety and Compliance management Prior to launching the procurement process, Yorkshire Housing is undertaking a Pre-Market Engagement exercise. The purpose of the Pre Market Engagement exercise is to establish: *Market capacity and appetite *Solution options, particularly seeing what the \"Art of the possible\" is over and above standard functionality. *Specification content *Delivery model options *Integration options (with Salesforce and Workday through Mulesoft) *An understanding of the data migration options and processes *Indications on cost *Dependencies *Procurement options *Contract conditions options *Implementation timescales *Resource requirements of Yorkshire Housing staff *Risks *Opportunities *Barriers Further details can be found in the Pre Market Engagement Brief. To request a copy of the Pre Market Engagement Brief, please contact our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1012825700",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1800000,
            "amount": 1500000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-11-02T00:00:00+00:00",
                    "endDate": "2031-11-02T23:59:59+00:00",
                    "maxExtentDate": "2035-11-02T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-03-30T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}