Planning

Yorkshire Housing - Rents & Service Charges Engine and Asset Management System Replacements - Preliminary Market Engagement

YORKSHIRE HOUSING LIMITED THE PLACE, 2 CENTRAL PLACE, LEEDS, LS10 1FB, UNITED KINGDOM

This public procurement record has 2 releases in its history.

PlanningUpdate

10 Feb 2026 at 10:05

UK2 - Preliminary Market Engagement Notice
Planning

09 Feb 2026 at 14:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Yorkshire Housing Limited, a public authority based in Leeds, is in the planning stage of a procurement process titled "Yorkshire Housing - Rents & Service Charges Engine and Asset Management System Replacements - Preliminary Market Engagement". This procurement, initially announced on 10th February 2026, falls under the services category, specifically focusing on software packages and IT services in the UK. Yorkshire Housing has scheduled a Pre-Market Engagement exercise, with system demonstrations to be conducted from late February to mid-March 2026. Interested parties must register by 23rd February 2026. The actual procurement process is expected to commence in March 2026, with a contract period starting from 2nd November 2026, extending potentially up to 2035.

This tender presents a significant opportunity for businesses specializing in Rents and Service Charges management, Asset Management, and related IT solutions to demonstrate their capabilities. Companies with expertise in delivering integrated solutions, particularly those familiar with Salesforce or Workday integrations, are well-positioned to benefit. Businesses capable of providing comprehensive asset and housing management services are encouraged to participate, offering a potential growth avenue through securing a long-term contract with a prominent housing provider in a thriving market sector within the United Kingdom. The overall value of the tender is set between £1.5 million and £1.8 million, indicating substantial business potential for successful bidders.

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Notice Information

Notice Title

Yorkshire Housing - Rents & Service Charges Engine and Asset Management System Replacements - Preliminary Market Engagement

Notice Description

The procurement process for the following solutions is expected to commence in March 2026 with the new contract commencing in Autumn 2026. *Rents and Service Charges management *Asset Management, Building Safety and Compliance management Prior to launching the procurement process, Yorkshire Housing is undertaking a Pre-Market Engagement exercise. The purpose of the Pre Market Engagement exercise is to establish: *Market capacity and appetite *Solution options, particularly seeing what the "Art of the possible" is over and above standard functionality. *Specification content *Delivery model options *Integration options (with Salesforce and Workday through Mulesoft) *An understanding of the data migration options and processes *Indications on cost *Dependencies *Procurement options *Contract conditions options *Implementation timescales *Resource requirements of Yorkshire Housing staff *Risks *Opportunities *Barriers Further details can be found in the Pre Market Engagement Brief. To request a copy of the Pre Market Engagement Brief, please contact our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1013108635

Planning Information

The Pre-Market Engagement exercise will be conducted via system demonstrations from each Participant during the weeks of 23-27th February, 2-6th and 9-13th March 2026. The demonstrations for the Rents & Service Charges solution will take place during 2-6th and 9-13th March only. The demonstrations for the Asset Management, building safety and compliance solution or Rents & Service Charges will last for no more than half a day (3.5 hours). Where an interested party can provision both Rents & Services Charges and Asset Management capabilities, we will seek to undertake both demonstrations on the same day with this dual session lasting no more than six hours. Where an Interested Party can offer either or both of these solutions as part of their current product set which also provides a wider range of housing or asset services, Yorkshire Housing are not requesting to view any functionality over and above the two service areas stated (Rents & Service Charges and Asset Management). In this instance Participants should clearly state what solution they would propose to meet Yorkshire Housing’s requirements. Meeting spaces are limited and will be allocated on a first come first served basis to Interested Parties responding to this Brief. Participants will be required to demonstrate their solution to Yorkshire Housing stakeholders and provide evidence of where the proposed solution(s) is already implemented preferably with integration to Salesforce. Interested Parties wishing to attend should register their interest by no later than 23/02/2026 to our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk Yorkshire Housing would prefer for the demonstrations to take place at the Yorkshire Housing head office: The Place, 2 Central Place, Leeds, LS10 1FB Yorkshire Housing will consider a Teams session if Interested Parties are unable to attend in person.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064b34
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011666-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Feb 20261 months ago
Submission Deadline
Not specified
Future Notice Date
30 Mar 2026Expired
Award Date
Not specified
Contract Period
2 Nov 2026 - 2 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE HOUSING LIMITED THE PLACE, 2 CENTRAL PLACE, LEEDS, LS10 1FB, UNITED KINGDOM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS10 1FB
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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