Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Holiday Activity and Food Programme Management

Birmingham City Council

This public procurement record has 4 releases in its history.

Award

05 Aug 2026 at 13:09

UK6 - Contract Award Notice
Tender

05 May 2026 at 13:59

UK4 - Tender Notice
PlanningUpdate

12 Feb 2026 at 11:28

UK2 - Preliminary Market Engagement Notice
Planning

12 Feb 2026 at 11:23

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Birmingham City Council appointed an organisation to manage and deliver the Holiday Activity and Food Programme for school-aged children from reception through to Year 11 who receive benefits-related free school meals. The service covers programme management, children’s holiday provision, holiday-camp activities, children’s welfare support and school meals. Delivery is across Birmingham, within the United Kingdom. The programme applies the existing free-school-meal eligibility threshold throughout the 2026–27 delivery year; from September 2026 it does not extend to children newly covered by the Universal Credit-related free-school-meal expansion. This is a public-sector children’s services opportunity combining operational management with the organisation and oversight of holiday activities, food provision and support for eligible young people.

The procurement has reached award stage: Street Games UK Limited was selected for the single lot on 3 August 2026, with a pending award and a standstill period ending 14 August 2026. The award value is £3,286,000 excluding VAT and £3,943,200 including VAT. The contract is scheduled to run from 1 October 2026 to 31 March 2029, with an option to extend to 31 March 2030, subject to satisfactory performance and funding availability. Birmingham City Council used an above-threshold open procedure. Bids were due by 4 June 2026, enquiries by 26 May 2026, and the award decision was due by 20 July 2026. Evaluation weighted quality at 60%, social value at 20% and price at 20%.

This procurement indicates recurring demand from Birmingham City Council for a sizeable, city-wide service combining children’s holiday activity, food provision, welfare support and contract or programme management. A credible future competitor would need to coordinate delivery for eligible children across the full school-age range, manage holiday-camp or equivalent activities, arrange reliable school-meal provision and demonstrate effective safeguarding and welfare support. Strong quality evidence matters most, with social value also carrying substantial weight alongside price. The requirement is suitable for small and medium-sized enterprises and voluntary, community or social enterprises. The process attracted two final bids, including one from an SME, showing that smaller organisations can participate, while delivery capability, partnership management and measurable social-value outcomes would be important differentiators.

How relevant is this notice?

Notice Information

Notice Title

Holiday Activity and Food Programme Management

Notice Description

Birmingham City Council (the "Council") is seeking to appoint an organisation to deliver the Holiday Activity and Food Programme. This holiday provision is for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals. For 2026 to 2027, the HAF programme will remain in line with the existing FSM threshold, for the whole of the delivery year (April 2026 - March 2027). From September 2026, when the new FSM expansion takes place, HAF will not be expanded to children from households in receipt of Universal Credit for this delivery period. The contract is estimated to commence on 01 October 2026 and will be in place for a period of 2 years and 6 months (end March 2029) with the option to extend for a further 1 year subject to satisfactory performance and funding availability.

Lot Information

Lot 1

Renewal: Subject to satisfactory performance and funding availability.

Planning Information

Information relating to the soft market testing is being issued via the Council’s e-tendering system, In-tend, with a link to an MS Form questionnaire. Interested organisations are requested to complete and submit the questionnaire using the link provided. Please click on the link to complete the questionnaire on MS Forms https://forms.office.com/pages/responsepage.aspx?id=Z86aaeTSzUuzA9K74rm78c7xM9WhwgRHmLmGJ-9yP5dUMTYzOEc2SDQ4S0ZZUklSTlAwTk9aRjg0RC4u&route=shorturl The ‘In-tend’ system is secure and free to use for organisations. If you have any questions on how to use this website, please contact the CPS Help Desk email cps@birmingham.gov.uk This exercise is purely exploratory and designed to help the Council assess the viability and scope of any future procurement. Participation is entirely voluntary and will not affect your eligibility to take part in any subsequent procurement activity Closing date for submission of response: 12:00hrs (NOON) 1 March 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064ec8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074184-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

85 - Health and social work services

CPV Codes

15894210 - School meals

55243000 - Children's holiday-camp services

79420000 - Management-related services

79421000 - Project-management services other than for construction work

85311300 - Welfare services for children and young people

Notice Value(s)

Tender Value
£3,286,000 £1M-£10M
Lots Value
£3,286,000 £1M-£10M
Awards Value
£3,286,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20263 weeks ago
Submission Deadline
4 Jun 2026Expired
Future Notice Date
1 Apr 2026Expired
Award Date
3 Aug 20263 weeks ago
Contract Period
1 Oct 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Street Games UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...