Holiday Activity and Food Programme Management

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-064ec8-2026-05-05T13:59:13+01:00",
    "date": "2026-05-05T13:59:13+01:00",
    "ocid": "ocds-h6vhtk-064ec8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCJJ-4826-QMLZ",
            "name": "Birmingham City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCJJ-4826-QMLZ"
            },
            "address": {
                "streetAddress": "Council House, 1 Victoria Square",
                "locality": "Birmingham",
                "postalCode": "B1 1BB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Commercial and Procurement Services",
                "email": "etendering@birmingham.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ],
                "url": "http://www.in-tendhost.co.uk/birminghamcc"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCJJ-4826-QMLZ",
        "name": "Birmingham City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Information relating to the soft market testing is being issued via the Council's e-tendering system, In-tend, with a link to an MS Form questionnaire. Interested organisations are requested to complete and submit the questionnaire using the link provided. Please click on the link to complete the questionnaire on MS Forms https://forms.office.com/pages/responsepage.aspx?id=Z86aaeTSzUuzA9K74rm78c7xM9WhwgRHmLmGJ-9yP5dUMTYzOEc2SDQ4S0ZZUklSTlAwTk9aRjg0RC4u&route=shorturl The 'In-tend' system is secure and free to use for organisations. If you have any questions on how to use this website, please contact the CPS Help Desk email cps@birmingham.gov.uk This exercise is purely exploratory and designed to help the Council assess the viability and scope of any future procurement. Participation is entirely voluntary and will not affect your eligibility to take part in any subsequent procurement activity Closing date for submission of response: 12:00hrs (NOON) 1 March 2026",
                "dueDate": "2026-03-01T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "012779-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/012779-2026",
                "datePublished": "2026-02-12T11:23:33Z",
                "format": "text/html"
            },
            {
                "id": "012780-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/012780-2026",
                "datePublished": "2026-02-12T11:28:52Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "P0912_2026",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Holiday Activity and Food Programme Management",
        "description": "Birmingham City Council (the \"Council\") is seeking to appoint an organisation to deliver the Holiday Activity and Food Programme. This holiday provision is for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals. For 2026 to 2027, the HAF programme will remain in line with the existing FSM threshold, for the whole of the delivery year (April 2026 - March 2027). From September 2026, when the new FSM expansion takes place, HAF will not be expanded to children from households in receipt of Universal Credit for this delivery period. The contract is estimated to commence on 01 October 2026 and will be in place for a period of 2 years and 6 months (end March 2029) with the option to extend for a further 1 year subject to satisfactory performance and funding availability.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15894210",
                        "description": "School meals"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79421000",
                        "description": "Project-management services other than for construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79420000",
                        "description": "Management-related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55243000",
                        "description": "Children's holiday-camp services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85311300",
                        "description": "Welfare services for children and young people"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3943199.01,
            "amount": 3286000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2030-03-31T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 3943199.01,
                    "amount": 3286000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Social Value has been allocated a total weighting of 20%, which will be apportioned on the following basis: Qualitative share of the score (Social Value method statement questions):10% Quantitative share of the score (BBC4SR Action Plan): 10%",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to satisfactory performance and funding availability."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-01T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "This procurement is being issued using the Council's e-tendering system 'In-tend' and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the 'in-tend' system. https://in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the etendering@birmingham.gov.uk. Tender deadline submission is noon on 4th June 2026.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-04T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-26T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-20T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "041043-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/041043-2026",
                "datePublished": "2026-05-05T13:59:13+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}