Parc Clwyd Rhuthun Project - Cycle Equipment, Gym Equipment, and Canopy Shelters

{
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    "id": "ocds-h6vhtk-0652eb-2026-02-12T15:04:14Z",
    "date": "2026-02-12T15:04:14Z",
    "ocid": "ocds-h6vhtk-0652eb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZMC-6131-GMVZ",
            "name": "Ruthin Town Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZMC-6131-GMVZ"
            },
            "address": {
                "streetAddress": "The Old Courthouse",
                "locality": "Ruthin",
                "postalCode": "LL15 1AA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL13"
            },
            "contactPoint": {
                "name": "Iolo Williams",
                "email": "clerk@ruthintowncouncil.gov.uk",
                "telephone": "+441824703797"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "http://www.ruthintowncouncil.gov.uk",
                "classifications": [
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                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
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        }
    ],
    "buyer": {
        "id": "GB-PPON-PZMC-6131-GMVZ",
        "name": "Ruthin Town Council"
    },
    "tender": {
        "id": "RTC parc clwyd 2026",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Parc Clwyd Rhuthun Project - Cycle Equipment, Gym Equipment, and Canopy Shelters",
        "description": "Ruthin Town Council, through the Parc Clwyd Rhuthun project, is seeking quotations for the provision, installation, and maintenance of cycle equipment, gym equipment, and canopy shelters as part of the redevelopment of Cae Ddol Park, Ruthin, and additional locations across the town. This RFQ invites contractors to submit bids for: * Lot 1 - Supply of the equipment. * Lot 2 - Installation of the equipment (including concrete bases, surfacing, and site preparation). Bidders may submit for one or both lots. The Parc Clwyd Rhuthun project is a significant community initiative aimed at enhancing public access to outdoor recreational spaces. The scope includes: * Cycle Equipment: Bike racks, bike shelters, bike pumps, and repair stands. * Gym Equipment: Multi-unit outdoor gym equipment. * Canopy Shelters: Providing protection and cover for cyclists, park users, and gym users. Scope of Work Lot 1 - Supply of Equipment The successful contractor will be required to supply: * Cycle racks, cycle shelters, bike pumps, and repair stands. * Outdoor gym equipment, including multi-unit setups. * Canopy shelters for outdoor activity spaces. All equipment should comply with UK safety regulations, be durable, and designed for outdoor use. Bidders should provide manufacturer details, specifications, and warranty information. Lot 2 - Installation of Equipment The successful contractor will be required to: * Install all items supplied under Lot 1. * Prepare the site, including concrete foundations, bases, and surfacing as required. * Ensure equipment is securely fixed and safe for public use.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "37410000",
                        "description": "Outdoor sports equipment"
                    }
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                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                "id": "2",
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                        "description": "Outdoor sports equipment"
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                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 384000,
            "amount": 320000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "State of urgency"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://www.sell2wales.gov.wales/ Submissions accepted via Sell 2 Wales portal www.sell2wales.gov.wales",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-02T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-26T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-07T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "title": "Supply of Equipment",
                "description": "The successful contractor will be required to supply: Cycle racks, cycle shelters, bike pumps, and repair stands. Outdoor gym equipment, including multi-unit setups. Canopy shelters for outdoor activity spaces. All equipment should comply with UK safety regulations, be durable, and designed for outdoor use. Bidders should provide manufacturer details, specifications, and warranty information.",
                "status": "active",
                "value": {
                    "amountGross": 192000,
                    "amount": 160000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Competitiveness and transparency",
                            "description": "Provide a detailed breakdown including: * Unit price for each item (Lot 1: Supply; Lot 2: Installation). * Costs for installation, including concrete bases or site preparation. * Additional costs (delivery, warranty, etc.). * Payment terms.",
                            "numbers": [
                                {
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                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "quality",
                            "name": "Suitability experience case studies compliance",
                            "description": "Provide information on specifications, quality, and compliance, including: * Manufacturer details * Durability, material quality, warranty * Compliance with safety and environmental standards * Relevant case studies",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Sustainability local sourcing engagement",
                            "description": "Outline contribution to social value, including: * Local economic impact * Sustainability initiatives * Community engagement strategies",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2026-10-31T23:59:59+00:00"
                }
            },
            {
                "id": "2",
                "title": "Installation",
                "description": "The successful contractor will be required to: Install all items supplied under Lot 1. Prepare the site, including concrete foundations, bases, and surfacing as required. Ensure equipment is securely fixed and safe for public use. Installation Pricing Guidance: Bidders for Lot 2 are asked to provide a price based on the indicative quantities, dimensions, and specifications in Appendix 1. Prices should include all site preparation, concrete foundations, surfacing, and installation work. * Submit unit rates per item (e.g., per multi-gym unit, per bike shelter, per canopy) to allow flexibility once Lot 1 supply is confirmed. * Any significant changes to equipment type, size, or quantity arising from Lot 1 will be negotiated with the successful Lot 2 contractor. Porous Soft Pour Finish: Areas surrounding gym equipment should be finished with a porous soft pour surface to define the space and aid grass maintenance.",
                "status": "active",
                "value": {
                    "amountGross": 192000,
                    "amount": 160000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Competitiveness and transparency",
                            "description": "Provide a detailed breakdown including: Unit price for each item (Lot 1: Supply; Lot 2: Installation). Costs for installation, including concrete bases or site preparation. Additional costs (delivery, warranty, etc.). Payment terms.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Suitability experience case studies compliance",
                            "description": "Provide information on specifications, quality, and compliance, including: Manufacturer details Durability, material quality, warranty Compliance with safety and environmental standards Relevant case studies",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Sustainability local sourcing engagement",
                            "description": "Outline contribution to social value, including: Local economic impact Sustainability initiatives Community engagement strategies",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please see RFQ document"
                        },
                        {
                            "type": "technical",
                            "description": "Please see RFQ document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2026-10-31T23:59:59+00:00"
                }
            }
        ],
        "lotDetails": {
            "awardCriteriaDetails": "The project has been split to allow for bidders to quote for supply only, supply install, and install only"
        },
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "request for quotation document",
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                "id": "L-3",
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            {
                "id": "013007-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013007-2026",
                "datePublished": "2026-02-12T15:04:14Z",
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    "language": "en"
}