This public procurement record has 3 releases in its history.

Award

26 May 2026 at 11:52

Award

13 May 2026 at 10:49

Tender

13 Feb 2026 at 11:45

Summary of the contracting process

Ordnance Survey Limited, a public undertaking and the National Mapping Service of Great Britain, has recently completed the procurement process for its "Point of Sales" initiative. This open procurement method was aimed at enhancing product visibility and customer engagement through high-quality point-of-sale materials for its paper maps and leisure products. Located in Southampton, UK, the contract has been awarded to Altavia UK Group Limited, a Northampton-based SME, to handle the production, storage, and distribution of POS fixtures. The contract began on 27 May 2026 and is projected to end on 26 May 2029, with the possibility of extending up to five years under the (3+2) structure, with a total contract value of up to £720,000. The procurement stage has now reached completion and included a thorough tender process conducted under the open procedure.

This contract presents significant business growth opportunities, particularly for SMEs specializing in advertising, marketing services, and manufacturing of promotional products. The project, notably involving the end-to-end management of point-of-sale fixtures, is well-suited for businesses capable of handling logistics and product distribution across Great Britain. Moreover, the contract includes a one-off project in line with the launch of new map series and brand updates, offering potential for further collaboration and innovation in printing and marketing sectors. Businesses adept at adapting to evolving retail needs stand to benefit from this partnership with Ordnance Survey, potentially leading to increased visibility and market presence in the public sector.

How relevant is this notice?

Notice Title

Point Of Sales

Notice Description

Ordnance Survey (OS) is Great Britain's National Mapping Service, providing the trusted location data that supports everyday life - from transport and utilities to housing, logistics, and public services. OS also inspires outdoor exploration through the award-winning OS Maps app and a range of leisure products, including guidebooks and printed maps. At the heart of OS's capability is the National Map, a continually updated database of more than 600 million geospatial features. This world-leading intelligence enables better decision-making across business, government, and the public sector. OS Consumer brings this expertise directly to the public, strengthening brand relevance and driving growth across digital and physical touchpoints. High-quality point-of-sale (POS) materials play an important role in delivering strong product visibility and an engaging retail experience for OS's paper maps, guidebooks, and leisure products. OS intends to award the contract to Altavia UK Group to manage the end-to-end production, storage, and distribution of POS fixtures across its retail and wholesale estate. This includes manufacturing new fixtures, storing larger POS units, managing inventory, and distributing materials to partners across Great Britain. In February 2027, OS will launch two new compact paper map series printed on durable, water-resistant material. Alongside this, OS will implement an updated brand language that must be consistently applied across all POS solutions. These changes require a redesign of OS's POS approach to maintain or enhance visibility, brand clarity, and customer understanding during the transition. OS's requirements are therefore structured around two primary areas: - Business as Usual (BAU): Ongoing POS production, storage, inventory management, and distribution. - New Series Launch and Rebrand: Delivery of POS support for the new map series and implementation of the updated brand language across the retail estate. Effective contract delivery will require close collaboration between OS and Altavia UK Group, supported by clear communication, performance monitoring, and the flexibility to adapt to evolving retail requirements. The budget is: Business as Usual (BAU) services: Up to PS40k per year. The New Series Launch and Rebrand (2026/27 financial year) is a one-off project budget of up to PS400k. The contract will run for an initial three-year term, with the option to extend for a further two years (3+2). If all extension periods are exercised, the total contract duration will be five years.

Lot Information

Lot 1

Renewal: The contract term is for 3 years, with an option for an additional 2 year extension, subject to performance.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0653bd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048708-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

22900000 - Miscellaneous printed matter

39294100 - Information and promotion products

79340000 - Advertising and marketing services

79342000 - Marketing services

79800000 - Printing and related services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
£600,000 £500K-£1M
Contracts Value
£600,000 £500K-£1M

Notice Dates

Publication Date
26 May 20264 weeks ago
Submission Deadline
11 Mar 2026Expired
Future Notice Date
Not specified
Award Date
12 May 20261 months ago
Contract Period
26 May 2026 - 26 May 2029 3-4 years
Recurrence
2031-02-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ORDNANCE SURVEY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO16 0AS
Post Town
Southampton
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified

Local Authority
Test Valley
Electoral Ward
Chilworth, Nursling & Rownhams
Westminster Constituency
Romsey and Southampton North

Supplier Information

Number of Suppliers
1
Supplier Name

ALTAVIA UK GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0653bd-2026-05-26T12:52:42+01:00",
    "date": "2026-05-26T12:52:42+01:00",
    "ocid": "ocds-h6vhtk-0653bd",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-09121572",
            "name": "Ordnance Survey Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09121572"
            },
            "address": {
                "streetAddress": "Explorer House, Adanac Drive",
                "locality": "Southampton",
                "postalCode": "SO16 0AS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ36"
            },
            "contactPoint": {
                "name": "Caroline Eadie",
                "email": "caroline.eadie@os.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.os.co.uk/",
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02527817",
            "name": "Altavia UK Group Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02527817"
            },
            "address": {
                "streetAddress": "Mercury House, 8 Sandy Way, Grange Park",
                "locality": "Northampton",
                "postalCode": "NN4 5EJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF24"
            },
            "contactPoint": {
                "email": "enquiries@altavia-uk.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-09121572",
        "name": "Ordnance Survey Limited"
    },
    "tender": {
        "id": "BS.0553",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Point Of Sales",
        "description": "Ordnance Survey (OS) is Great Britain's National Mapping Service, providing the trusted location data that supports everyday life - from transport and utilities to housing, logistics, and public services. OS also inspires outdoor exploration through the award-winning OS Maps app and a range of leisure products, including guidebooks and printed maps. At the heart of OS's capability is the National Map, a continually updated database of more than 600 million geospatial features. This world-leading intelligence enables better decision-making across business, government, and the public sector. OS Consumer brings this expertise directly to the public, strengthening brand relevance and driving growth across digital and physical touchpoints. High-quality point-of-sale (POS) materials play an important role in delivering strong product visibility and an engaging retail experience for OS's paper maps, guidebooks, and leisure products. OS intends to award the contract to Altavia UK Group to manage the end-to-end production, storage, and distribution of POS fixtures across its retail and wholesale estate. This includes manufacturing new fixtures, storing larger POS units, managing inventory, and distributing materials to partners across Great Britain. In February 2027, OS will launch two new compact paper map series printed on durable, water-resistant material. Alongside this, OS will implement an updated brand language that must be consistently applied across all POS solutions. These changes require a redesign of OS's POS approach to maintain or enhance visibility, brand clarity, and customer understanding during the transition. OS's requirements are therefore structured around two primary areas: - Business as Usual (BAU): Ongoing POS production, storage, inventory management, and distribution. - New Series Launch and Rebrand: Delivery of POS support for the new map series and implementation of the updated brand language across the retail estate. Effective contract delivery will require close collaboration between OS and Altavia UK Group, supported by clear communication, performance monitoring, and the flexibility to adapt to evolving retail requirements. The budget is: Business as Usual (BAU) services: Up to PS40k per year. The New Series Launch and Rebrand (2026/27 financial year) is a one-off project budget of up to PS400k. The contract will run for an initial three-year term, with the option to extend for a further two years (3+2). If all extension periods are exercised, the total contract duration will be five years.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79340000",
                        "description": "Advertising and marketing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79342000",
                        "description": "Marketing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 720000,
            "amount": 600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "https://in-tendhost.co.uk/os/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-11T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-27T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-10T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 720000,
                    "amount": 600000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "weightingDescription": "Full details of award criteria can be found in the Instructions for Tendering Document.",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Full details of award criteria can be found in the Instructions for Tendering Document."
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2029-04-30T23:59:59+01:00",
                    "maxExtentDate": "2031-04-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract term is for 3 years, with an option for an additional 2 year extension, subject to performance."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "013348-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013348-2026",
                "datePublished": "2026-02-13T11:45:38Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-02-01T23:59:59Z"
                }
            ]
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Point of Sales",
            "status": "active",
            "date": "2026-05-13T00:00:00+01:00",
            "value": {
                "amountGross": 720000,
                "amount": 600000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-02527817",
                    "name": "Altavia UK Group Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79340000",
                            "description": "Advertising and marketing services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79342000",
                            "description": "Marketing services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "39294100",
                            "description": "Information and promotion products"
                        },
                        {
                            "scheme": "CPV",
                            "id": "22900000",
                            "description": "Miscellaneous printed matter"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79800000",
                            "description": "Printing and related services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-05-22T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-06-01T00:00:00+01:00",
                "endDate": "2029-05-31T23:59:59+01:00",
                "maxExtentDate": "2031-05-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract term is for 3 years, with an option for an additional 2 year extension, subject to performance."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "043804-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/043804-2026",
                    "datePublished": "2026-05-13T11:49:14+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-05-13T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-05-29T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Point of Sales",
            "status": "active",
            "period": {
                "startDate": "2026-05-27T00:00:00+01:00",
                "endDate": "2029-05-26T23:59:59+01:00",
                "maxExtentDate": "2031-05-26T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract will run for an initial three-year term, with the option to extend for a further two years (3+2) If all extension periods are exercised, the total contract duration will be five years. The start date is 27 May 2026"
            },
            "hasOptions": true,
            "options": {
                "description": "The contract will run for an initial three-year term, with the option to extend for a further two years (3+2) If all extension periods are exercised, the total contract duration will be five years. The start date is 27 May 2026"
            },
            "value": {
                "amountGross": 720000,
                "amount": 600000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-05-26T00:00:00+01:00",
            "documents": [
                {
                    "id": "048708-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/048708-2026",
                    "datePublished": "2026-05-26T12:52:42+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}