Planning

PL0121A Fleet Management Services

ESSEX COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

13 Feb 2026 at 15:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Essex County Council is in the planning stage for a tender titled "PL0121A Fleet Management Services," which falls under the service industry category focused on Fleet Management, Repair, and Maintenance Services. The procurement process is underway, aiming to identify capable providers to manage and administer its fleet of specialised and standard minivans for the Ugobus and DigiGo services. The procurement is initiated through a market engagement notice, with key responses due by 27th February 2026. The contract period is scheduled to start on 1st April 2026 and end on 1st April 2033, covering services within the UKH3 region of the United Kingdom.

This tender presents significant opportunities for businesses specialising in fleet management, particularly those experienced in administrative and maintenance services. Companies proficient in managing, repairing, and maintaining vehicle fleets could leverage this contract to expand their operations within the public sector. There is potential for business growth given the ongoing procurement of more vehicles throughout the contract term. Organisations with the ability to offer efficient fleet solutions and meet the specific requirements of Essex's transport services will find this tender to be well-suited for their capabilities, paving the way for collaboration with a substantial public authority.

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Notice Information

Notice Title

PL0121A Fleet Management Services

Notice Description

The Authority's Passenger Transport Unit is exploring options for the future fleet purchase for two of its services: 1) Ugobus Service * 32 Minivans for the transport of Adult Social Care Passengers, constituted by a mix of: o Specialist Mercedes and Renault minivans o Standard Ford Transit 17s * The Authority may purchase more similar vehicles during the Contract term 2) DigiGo Service * Essex's demand responsive public transport service, constituted of 25 vehicles in total of the following models: o Mercedes 16-seat minibuses o Mercedes low-floor minibuses (15 seats and a wheelchair space or similar). To support the newly purchased fleet, the Authority is exploring the market for potential capable and interested Fleet Management providers, to deliver the outcome of fully administrating and managing our fleet on our behalf. This would include but not be limited to managing this fleet on our behalf, managing the maintenance and repair of the vehicles, managing all organisation of and communication with garages, and invoicing and administration as appropriate, for us to fully outsource these fleet management responsibilities.

Planning Information

Essex County Council would be grateful if providers capable of, and interested in, the delivery of these Fleet Management Services, could answer the questions in the linked documentation pack: https://acrobat.adobe.com/id/urn:aaid:sc:EU:13bd2166-e533-4fc6-867f-ea5a5cb13423. The full information is contained in the documentation pack via the weblink, however, if this does not work, please reach out to us through email, or refer to the below question list: 1) Would your organisation be capable of delivering these Fleet Management Services in full? Please include a presentation and/or summary of the services that you offer in relation to this market engagement activity. 2) If so, at what estimate cost could your organisation provide these Fleet Management Services at? Please include an estimate price per vehicle, and a total cost for the number of vehicles detailed above. Are there particular extra requirements by the Authority, that would act to increase or decrease this cost greatly? 3) How long would your organisation need to mobilise this requirement, before you could deliver the services in full? 4) Are there any other considerations that we should be aware of, or anything else we should note? The Authority would appreciate answers to the above questions as soon as possible, but at least by the 27th February 2026. ECC reserves the right to reach out to you following this activity at our own discretion, to invite your organisation for further discussion on the services your organisation can offer. Please do not view a response to these questions as a submission for a tender or a quotation, or as a definitive commitment to procuring these services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06543c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013564-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

50112000 - Repair and maintenance services of cars

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Feb 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
27 Feb 20264 days to go
Award Date
Not specified
Contract Period
31 Mar 2026 - 1 Apr 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESSEX COUNTY COUNCIL
Contact Name
Not specified
Contact Email
pt.procurementteam@essex.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLH3 Essex
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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