Tender

Kingfisher Schools Trust ~ Cleaning Tender

KINGFISHER SCHOOLS TRUST

This public procurement record has 1 release in its history.

Tender

13 Feb 2026 at 19:06

UK4 - Tender Notice
Summary of the contracting process

The Kingfisher Schools Trust has issued a tender for cleaning services, inviting proposals for a contract estimated to be worth £600,000 per annum. This initiative encompasses six schools across Suffolk and Norfolk, with the intention to streamline cleaning services under one contract beginning August 2026 and extending through to July 2029, potentially renewable for two further years. The procurement process is in the tender stage, following a competitive flexible procedure outlined by the Procurement Act 2023. Suppliers are encouraged to review the Pre-Qualification Questionnaire (PSQ) to understand the participation criteria and submit proposals by the deadline on 22nd May 2026. The Trust aims to standardise cleanliness and improve overall service quality, with an emphasis on proactive contract management, consistency, and enhanced communication between stakeholders.

This tender presents a lucrative opportunity for cleaning service providers, particularly those experienced in managing contracts within educational environments. The project will support businesses seeking growth by embedding a robust cleaning service across multiple schools, thus enabling the supplier to showcase their proficiency in service management, supervision and community engagement. The successful supplier will have the occasion to contribute to the Trust's mission of exceptional education by maintaining exemplary hygiene standards. Given the competitive nature, businesses familiar with school cleaning services and equipped to meet comprehensive quality and price criteria would likely find themselves well-positioned to compete for this substantial contract, fostering both partnership developments and an expansion of their service portfolio in the public sector.

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Notice Information

Notice Title

Kingfisher Schools Trust ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for Kingfisher Schools Trust. This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the PSQ/tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage. Contract value is likely to be around PS600,000 per annum Kingfisher is a new trust providing direction, support and challenge to six schools in Suffolk and Norfolk. They have a mission to provide exceptional education for our pupils. They seek to have a deep understanding of our local communities but to have ambitions for young people equal to those of the very best schools and academy trusts anywhere in England. In scope for this project are 6 of the Trust's schools; *Alde Valley Academy - Secondary - currently contracted out - Approx 7298sqm *Northgate Primary School - Primary - currently in-house cleaning - Approx 1572sqm *Roman Hill Primary School - Primary - currently in-house cleaning - Approx 2800sqm *Snape Primary School - Primary currently contracted out - Approx 309sqm *Southtown Primary School - currently contracted out - Approx 834sqm *Stowmarket High School - currently contracted out - Approx 7158sqm As can be seen from the above schools in scope, there is currently a mixed economy of contracted and in-house services. There is one further school in the trust that will remain in-house for the time being, but may well come into scope in the contract term if the partnership develops as hoped. The school project stakeholder's aims for this process are as follows: *Consistency of cleanliness across the schools *Quality of local and off-site supervision (auditing/ training/ communication/ recruitment) *Improving communication between the service provider and school stakeholders and between the service provider and the trust *Upgrade of machinery and technology and review of chemicals used *Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed *Improved and social value and environmental activity and reporting *Development true sense of partnership with the successful service provider *To improve the flexibility and mobility of employees to proactively and reactively support absence across the estate The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from August 2026 until end July 2029 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust. Please see PSQ Document for more information. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Loddon:-School-cleaning-services./94KK4942E5 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/94KK4942E5

Lot Information

Lot 1

Renewal: 1+1 Please see PSQ Document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06546b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013656-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Feb 20261 weeks ago
Submission Deadline
22 May 20263 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KINGFISHER SCHOOLS TRUST
Contact Name
Howard Allen
Contact Email
tenders@litmuspartnership.co.uk
Contact Phone
01276 673896

Buyer Location

Locality
LODDON
Postcode
NR14 6JD
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH53 Breckland and South Norfolk
Delivery Location
TLH15 Norwich and East Norfolk
Local Authority
South Norfolk
Electoral Ward
Loddon & Chedgrave
Westminster Constituency
South Norfolk

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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