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Kingfisher Schools Trust ~ Cleaning Tender

Kingfisher Schools Trust

This public procurement record has 2 releases in its history.

Award

16 Jul 2026 at 15:01

UK6 - Contract Award Notice
Tender

13 Feb 2026 at 19:06

UK4 - Tender Notice
Summary of the contracting process

Kingfisher Schools Trust procured school cleaning services for six schools in Suffolk and Norfolk: Alde Valley Academy, Northgate Primary School, Roman Hill Primary School, Snape Primary School, Southtown Primary School and Stowmarket High School. The requirement covers a mixed estate of secondary and primary schools, with some cleaning currently outsourced and some delivered in-house. The service is intended to provide consistent cleanliness, effective local and off-site supervision, auditing, training, communication and recruitment, and improved coordination between the provider, schools and the Trust. It also includes upgrading machinery and technology, reviewing chemicals, prioritising reactive and planned work, reporting social value and environmental activity, and providing flexible staff deployment to cover absence across the estate. The procurement category is school cleaning services (CPV 90919300).

The procurement is complete and Churchill Contract Services Ltd was selected for the single lot. The award was made on 19 June 2026 at a gross value of £3,000,000, with a three-year contract running from 1 August 2026 to 31 July 2029. The Trust may extend it by two further one-year periods, up to 31 July 2031. It used a competitive flexible procedure under an open procurement method, with an initial selection stage and up to five suppliers intended for the tender stage. Six bids reached the final stage. Evaluation was based on quality weighted at 70% and price at 30%. The award standstill ends on 27 July 2026, and the scheduled contract signature date is 28 July 2026.

This opportunity indicates substantial, multi-school demand for a provider able to manage cleaning consistently across a dispersed education estate. A credible future competitor would need operational capacity for both primary and secondary settings, experienced supervisors and mobile staff, and systems for auditing, training, recruitment, communication and disciplined reporting. The Trust is looking for proactive contract management, reliable delivery to specified cleaning frequencies, and the flexibility to respond to absence and reactive work across schools. Relevant strengths also include modern cleaning machinery and technology, responsible chemical use, measurable social value and environmental activity, and constructive partnership working with school and Trust stakeholders. The award attracted six final-stage bids, including two from SMEs, showing that the requirement was accessible to a range of established cleaning businesses.

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Notice Information

Notice Title

Kingfisher Schools Trust ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for Kingfisher Schools Trust. This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the PSQ/tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage. Contract value is likely to be around PS600,000 per annum Kingfisher is a new trust providing direction, support and challenge to six schools in Suffolk and Norfolk. They have a mission to provide exceptional education for our pupils. They seek to have a deep understanding of our local communities but to have ambitions for young people equal to those of the very best schools and academy trusts anywhere in England. In scope for this project are 6 of the Trust's schools; *Alde Valley Academy - Secondary - currently contracted out - Approx 7298sqm *Northgate Primary School - Primary - currently in-house cleaning - Approx 1572sqm *Roman Hill Primary School - Primary - currently in-house cleaning - Approx 2800sqm *Snape Primary School - Primary currently contracted out - Approx 309sqm *Southtown Primary School - currently contracted out - Approx 834sqm *Stowmarket High School - currently contracted out - Approx 7158sqm As can be seen from the above schools in scope, there is currently a mixed economy of contracted and in-house services. There is one further school in the trust that will remain in-house for the time being, but may well come into scope in the contract term if the partnership develops as hoped. The school project stakeholder's aims for this process are as follows: *Consistency of cleanliness across the schools *Quality of local and off-site supervision (auditing/ training/ communication/ recruitment) *Improving communication between the service provider and school stakeholders and between the service provider and the trust *Upgrade of machinery and technology and review of chemicals used *Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed *Improved and social value and environmental activity and reporting *Development true sense of partnership with the successful service provider *To improve the flexibility and mobility of employees to proactively and reactively support absence across the estate The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from August 2026 until end July 2029 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust. Please see PSQ Document for more information.

Lot Information

Lot 1

Renewal: 1+1 Please see PSQ Document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06546b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067343-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
£3,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
22 May 2026Expired
Future Notice Date
Not specified
Award Date
19 Jun 20263 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kingfisher Schools Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LODDON
Postcode
NR14 6JD
Postcode Area
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH53 Breckland and South Norfolk
Delivery Location
TLH15 Norwich and East Norfolk
Local Authority
South Norfolk
Electoral Ward
Loddon & Chedgrave
Westminster Constituency
South Norfolk

Supplier Information

Number of Suppliers
1
Supplier Name

Churchill Contract Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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