Planning

Provision of Security at Ty Fesen and Other Emergency Temporary Accommodation

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

27 Mar 2026 at 10:22

UK2 - Preliminary Market Engagement Notice
Planning

17 Feb 2026 at 11:59

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Caerphilly County Borough Council is in the planning stage of a procurement process for the provision of security at Ty Fesen and other sites within its Emergency Temporary Accommodation portfolio. This procurement falls under the services industry category, specifically targeting security services, and will take place in the United Kingdom, region UKL16. The council, located at Penallta House, Tredomen Park, Hengoed, is holding a supplier engagement event on 27 March 2026, with further engagements possibly in April. Service providers must register their interest via email by 20 March 2026. The contract is intended to commence on 1 September 2026, running for three years with an option to extend for another two years. The procurement method includes preliminary market engagement to understand available services before moving to tender.

This procurement offers business growth opportunities for security companies, potentially including SMEs and VCSEs, suited to provide security and concierge services in emergency housing and business park environments. Potential suppliers will have the chance to build long-term relationships with the council, benefiting from a high-value contract with an estimated gross amount of £1,824,000. This tender provides a platform for security businesses to expand their services, particularly those with expertise in managing safety and security across multiple venues, such as residential accommodations and business parks. The focus on security services and auxiliary duties like CCTV monitoring during evenings, weekends, and bank holidays enhances the appeal to companies proficient in these areas, especially those with SIA licensing, DBS checks, and related qualifications.

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Notice Information

Notice Title

Provision of Security at Ty Fesen and Other Emergency Temporary Accommodation

Notice Description

Ty Fesen is a two storey building in the centre of Caerphilly (very close to both the train & bus stations). There are 13 almost fully self-contained units within the scheme, i.e. 10 units with two bedrooms and 3 bedsits. Within the scheme there are several communal rooms, such as, Laundry rooms, kitchens/dining rooms and a playroom. There is office space on both the ground and first floor. Ty Fesen provides short term accommodation to households that present themselves as homeless to the Local Authority. Households include couples with children, single parent families, couples and single female/males. Residents will stay at Ty Fesen on a temporary basis for a period of approximately 3 months and are then moved on into alternative and suitable accommodation. The other Emergency Accommodation sites could consist of Hotels/ Bed and Breakfast or Larger HMO style units of accommodation. These sites are likely to differ in occupancy sizes and would have a range of facilities some of which could include shared communal spaces/ bathroom etc. They are likely to accommodate families or single person / couple households. The Council requires a security company, with additional concierge duties, to protect the welfare, safety and security of the premises, staff and residents of Ty Fesen and at other required sites. Caerphilly County Borough Council's Housing Services is seeking to construct a contract to procure the Provision of Security at Ty Fesen and other sites that are used as part of their Emergency Temporary Accommodation portfolio from potential suppliers in the Marketplace. An additional Lot may be included in the subsequent tender process to cover security services at Tredomen Business Park, as well as any other associated security requirements within the remit of the Council. The defined tender requirements will be clearly detailed in future tender notices and within the advertised tender specification. The requirement for security at Tredomen Business Park is: Security guard required for evenings, weekends & bank holidays Patrols, door checks & CCTV monitoring Buildings: Business & Technology Centre, Innovation Centre, Gateway Not included: Tredomen House, Penallta House Mandatory: SIA licensing, BSIA/SIA membership, DBS checks, training Full service requirements will be defined and issued in the tender pack following supplier engagement.

Planning Information

The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the provision of security at Ty Fesen and other and other sites that are used as part of their Emergency Temporary Accommodation portfolio. Additional requirement for security at Tredomen Business Park and any other associated security requirements within the remit of the Council The Council is holding a supplier event on Friday 27 March 2026 at 12:30 Hours at Ty Penallta, Tredomen Park, Ystrad Mynach, Hengoed CF82 7PG. To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. **please note registering an interest against this notice on sell2wales may not get recorded by the Council** All requests must be received by 15:00 hours Friday 20 March 2026 to the procurement inbox for the supplier engagement event. A further event maybe offered in April 2026 to cover any additional security requirements. Further requests must be made no later than 15:00 hours Friday 13 April 2026. This notice is to commence market engagement prior to going to tender to understand services available to the Council. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents. It is intended that the contract will commence on 01 September 2026 for a period of three (3) years with the option to extend for up to a further period of two (2) years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0655dc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028351-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
£1,520,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Mar 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 May 20263 weeks to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
Not specified
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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