V&A - Hard FM

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-065602-2026-02-17T13:25:29Z",
    "date": "2026-02-17T13:25:29Z",
    "ocid": "ocds-h6vhtk-065602",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQLN-4536-WVGN",
            "name": "Victoria and Albert Museum",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQLN-4536-WVGN"
            },
            "address": {
                "streetAddress": "Cromwell Road",
                "locality": "London",
                "postalCode": "SW7 2RL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI33"
            },
            "contactPoint": {
                "email": "procurement@vam.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.vam.ac.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQLN-4536-WVGN",
        "name": "Victoria and Albert Museum"
    },
    "planning": {
        "noEngagementNoticeRationale": "Preliminary market engagement was carried out for both Soft FM and Hard FM in April 2025. The notice can be viewed here: https://www.find-tender.service.gov.uk/Notice/013512-2025"
    },
    "tender": {
        "id": "VA/CON/F25/01",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "V&A - Hard FM",
        "description": "The V&A is seeking to appoint a single supplier for Hard Facilities Management (Hard FM) service delivery across its multisite estate, including: * V&A South Kensington * Young V&A * V&A East Storehouse * V&A East Museum - opening in East London, April 2026. The Contract for the delivery of Hard FM services will include but not be limited to the below services: * General Services * Mechanical Maintenance * Electrical Maintenance * Public Health Maintenance * Fabric Maintenance * Roof Maintenance * Life Safety - at V&A East Museum and V&A East Storehouse. Soft FM services are not within the scope of this contract and have been procured separately. We will therefore also not require Total FM services. This is a single contract to deliver Hard FM services only. Applicants must be able to deliver all services set out in this notice and the PQQ pack to be considered to be invited to tender. For more information, please log on to Delta and download the PQQ pack which includes our draft Scope of Service. Please note that the estimated value stated in this contract is inclusive of all options and extensions. This means it is based on the extended seven year term and includes some allowances for ad hoc services. The following organisation is carrying out part of the procurement on our behalf: Mortice Consulting Limited, company number 10639824, whose registered address is 26-28 Molesey Road, Hersham, Walton On Thames, Surrey, United Kingdom, KT12 4RQ. Their role in this procurement is assisting us with drafting procurement documentation and evaluating submissions from suppliers.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45261900",
                        "description": "Roof repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71334000",
                        "description": "Mechanical and electrical engineering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 35542324.8,
            "amount": 29618604,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage 1 - Submission of PQQs to be evaluated against Conditions of Participation and establish a shortlist of suppliers to invite to tender. Stage 2 - Submission of Tenders to be evaluated against Award Criteria and establish the Most Advantageous Tender to be awarded the contract. Includes a dialogue stage before tenders are submitted, and presentation and clarification interviews after tenders are submitted. Award criteria may be revised before Stage 2 commences."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Applications must be submitting electronically via http://www.delta-esourcing.com/respond/5A7788Y9G7",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-03-20T12:00:00Z",
        "enquiryPeriod": {
            "endDate": "2026-03-10T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-27T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 35542324.8,
                    "amount": 29618604,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 4,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "A minimum of PS4m turnover is recommended for this contract"
                        },
                        {
                            "description": "As set out in the PQQ pack",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2034-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Initial Contract Term will be 5 years starting on the Service Commencement Date plus a potential First and Second Extension Period of twelve (12) months each to a maximum term of 7 years."
                },
                "hasOptions": true,
                "options": {
                    "description": "The inclusion of any additional services that may reasonably be required and are relevant to the service delivery, to be instructed by means of a contract variation. This includes additional services as described within the scope documents. Known Risks (under Procurement Act, Schedule 8, Sections 5-7) are not included in the contract value estimation. Known Risks will include changes outside of ours and the supplier's control such as to living wage, inflation, and statutory changes that affect the sums paid. The estimated total contract value includes all options and extensions and we have also added a 4% inflation estimate for the purpose of this notice."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "We have already split our FM requirement into two contracts, Soft FM (previously procured separately) and Hard FM (this contract). Our market engagement exercise revealed broad support for the proposed scope. This contract packaging ensures we can achieve maximum value and operational and technical efficiency whilst still being at a size that is accessible to SMEs."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "http://www.delta-esourcing.com/respond/5A7788Y9G7"
            },
            {
                "id": "014309-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/014309-2026",
                "datePublished": "2026-02-17T13:25:29Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}