Tender

Management of Public Toilets

CHIPPENHAM TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

19 Feb 2026 at 16:07

UK4 - Tender Notice
Tender

18 Feb 2026 at 10:45

UK4 - Tender Notice
Summary of the contracting process

The Chippenham Town Council is actively seeking tenders for the management of public toilets located in Chippenham, a service to be provided from 1st April 2026 to 31st March 2029. This procurement falls under the services category specifically focused on cleaning and sanitation services, and is aimed at enhancing the upkeep and maintenance of several toilet sites in the area. The tender process, initiated through an open competition method below-threshold level, requires submissions by 12 Noon, 20th March 2026. Interested parties should note the importance of adhering to the submission guidelines either via postal delivery or email. The Council prioritises tenders by evaluating 50% on price, 40% on quality, and 10% on environmental factors, with a total estimated contract value of £45,000.

This tender poses a promising opportunity for businesses specialising in cleaning and maintenance services, particularly those that can provide cost-effective solutions with a strong emphasis on quality and environmental considerations. Small and medium-sized enterprises (SMEs) are encouraged to apply, given their suitability set within the competitive landscape. The contract mandates daily cleaning routines, scheduled and reactive maintenance, and the use of environmentally-friendly products—a prospect that can notably boost business growth for companies with expertise in sustainable practices and proactive service delivery. Interested contractors will need suitable insurance and compliance with Health & Safety regulations, providing scope for businesses ready to address these requirements to secure a comprehensive service agreement with Chippenham Town Council.

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Notice Information

Notice Title

Management of Public Toilets

Notice Description

Tenders are invited for the management of the public toilets for the period 1st April 2026 to the 31st of March 2029. Tenders are invited for both Option 1 and Option 2. Opening times The public toilets are open daily, every day of the year including all bank holidays. Toilets all have time locks and are set to open at 08:00 and close at 20:00. Option 1 April 1st to March 31st. (Excluding Christmas Day and Boxing Day) Daily: Full clean of four toilet sites in Chippenham, (cleaned as required, consumables topped up, bins emptied as required, sharps boxes replaced as required), daily health & safety checking. Daily: Complete daily attendance sheets (to be returned to Chippenham Town Council Monthly). H&S checks to ensure no hazards exist to staff or members of public. Scheduled Maintenance and servicing The access control and timed access controls to be serviced and maintained at all times. Reactive Maintenance/Repairs Minor repairs within Contractor capability shall be completed within 24 hours of identification. Defects outside Contractor capability must be reported to the Council within 2 hours. An hourly rate for reactive maintenance must be submitted and shall remain fixed for the duration of the Contract (subject to RPI adjustment only). Option 2 April 1st to March 31st. (Excluding Christmas Day and Boxing Day) Daily: Full clean of four toilets in Chippenham, twice a day, one visit AM and then one visit PM (with a minimum of 5 hours between cleans) cleaned as required, consumables topped up, bins emptied as required, sharps boxes replaced as required, daily health & safety checking. Daily: Complete daily attendance sheets (to be returned to Chippenham Town Council weekly). H&S checks to ensure no hazards exist to staff or members of public. Scheduled Maintenance and servicing The access control and timed access controls to be serviced and maintained at all times. Reactive Maintenance/Repairs Minor repairs within Contractor capability shall be completed within 24 hours of identification. Defects outside Contractor capability must be reported to the Council within 2 hours. An hourly rate for reactive maintenance must be submitted and shall remain fixed for the duration of the Contract (subject to RPI adjustment only). General - The contractor will provide all their own equipment, cleaning equipment, consumables and toilet paper. Environmentally sensitive products to be used in line with the Councils Environmental Scope. Contractors must comply with the current legislation for the management of hazardous substances. MSDS to be provided and kept in toilet service corridor for use by operatives. - The contractor will remove all waste materials from toilet cubicles daily and dispose correctly from site weekly. - The contractor will have full public liability insurance, a health & safety policy and appropriate risk assessments in line with current Health & Safety Legislation. Any sub-contractor employed by principal contractor must also hold full public liability insurance. Valid copies of these documents to be provided to Chippenham Town Council. - A waste carrier License is required by the successful Contractor. PAYMENT TERMS * Payment monthly in arrears * Valid VAT invoice required * 30-day payment terms from receipt of correct invoice * The Council reserves the right to withhold payment proportionately in respect of services not delivered. The rates agreed at commencement of contract will increase annually in line with the government official RPI as quoted for March at the end of each contract year. (Ordinarily published in April). Contact with this Council is the nominated Council representative who will be responsible for the day-to-day supervision. TERMINATION The Council may terminate the Contract: Immediately for: * Material breach * Insolvency * Failure to maintain insurance * Repeated KPI failure With 3 months' written notice for convenience. The Contractor may terminate with 3 months' written notice. The Contract will run from 1st April 2026 to 31st March 2029. For further details interested parties should contact: Will Tidmarsh Head of Environmental Services 07875664690 Email: wtidmarsh@chippenham.gov.uk Chippenham Town Council Town Hall High Street Chippenham Wiltshire SN15 3ER Tel: 01249: 446699 Email: enquiries@chippenham.gov.uk Toilet Sites 1. Bath Road Car Park Toilets SN152SA 1 cubicle consisting of 1 traps, 1 baby change and 1 Wallgate hand wash 2. Monkton Park Toilets SN153PE Building consisting of Ladies 3 traps, 1 baby change and 1 Wallgate hand wash. Gents 1 trap, 1 urinal and 1 Wallgate hand wash. Accessible 1 trap, 1 sink and 1 hand dryer. 3. Borough parade Car Park Toilets SN153ED (Under refurbishment) 2 cubicles consisting of 1 traps, 1 baby change and 1 Wallgate hand wash (TBC) Tenders will be assessed using the scoring method 50% Price 40% Quality 10% Environmental Estimated Tender Value PS45,000 Terms and Conditions: i) All prices tendered are to be net of VAT which is to be added by the successful tenderer at invoice stage. ii) A Chippenham Town Council Purchase Order will be issued to the successful tenderer as confirmation of the works order and as soon as is practically possible after Council approve the order. iii) The Council includes the products and services it procures in its carbon footprint to measure and take responsibility for its impacts on the climate and biodiversity. Only Tenders that fill out the Environmental Scoping assessment will be considered. iv) Reservation: The Town Council reserves the right to not accept the lowest, or any Tender. Tenders must be returned either: In an envelope addressed to Chippenham Town Council CEO, The Town Hall, High Street, Chippenham, Wiltshire, SN15 3ER, and Marked : TOILET CLEANING TENDER Or emailed to procurement@chippenham.gov.uk v) Failure to do this will lead to disqualification from the quotation process. TENDER FORMS MUST BE RETURNED BY: 12 Noon 20 March 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0656c9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015405-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
£45,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Feb 20263 days ago
Submission Deadline
20 Mar 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHIPPENHAM TOWN COUNCIL
Contact Name
Not specified
Contact Email
procurement@chippenham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CHIPPENHAM
Postcode
SN15 3ER
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
Not specified
Local Authority
Wiltshire
Electoral Ward
Chippenham Hardens & Central
Westminster Constituency
Chippenham

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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