Car Park Equipment and Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0657b8-2026-02-19T09:39:45Z",
    "date": "2026-02-19T09:39:45Z",
    "ocid": "ocds-h6vhtk-0657b8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-RC000726",
            "name": "Ulster University",
            "identifier": {
                "scheme": "GB-COH",
                "id": "RC000726"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PDLT-6268-MWZV"
                }
            ],
            "address": {
                "streetAddress": "Finance Office, Cromore Road",
                "locality": "Coleraine",
                "postalCode": "BT52 1SA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN0C"
            },
            "contactPoint": {
                "email": "procurement_enquiries@ulster.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-RC000726",
        "name": "Ulster University"
    },
    "planning": {
        "noEngagementNoticeRationale": "The University published a Prior Information Notice (PIN) 2024/S 000-033188 on FTS, and Request for Information (RFI) on eSourcing NI, on 15 October 2024. PIN Link: https://www.find-tender.service.gov.uk/Notice/033188-2024 The RFI questionnaires were completed by interested providers and submitted via eSourcing NI by 5 November 2024. The purpose of this Prior Information Notice (PIN) and RFI was to invite potential providers to express an interest and provide information to assist with the procurement and development of the specification for Car Park Equipment and Maintenance at Ulster University. RFI questionnaires were completed by interested service providers in response to this PIN and provided feedback on aspects including contract duration, contract maintenance options, inventory, technology & innovation, reserved parking, Jordanstown service reduction, IT network link to the University, equipment lifespan, equipment, mobilisation and pricing increases."
    },
    "tender": {
        "id": "Cft_6333326",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Car Park Equipment and Maintenance",
        "description": "The scope of this contract includes the following Car Park Equipment and Maintenance requirements: * Decommissioning of existing car park equipment. * Installation and commissioning of new equipment including barriers, cashless pay stations, entry/exit devices. * Car park entrance / exit control including provision of ANPR technology. * Car park management software, licensing and IT integration. * Provision of customer car parking payment options. * Compliance with Payment Card Industry Data Security Standard requirements. * Reserved parking area control and management. * Ticket validation process and equipment. * Comprehensive maintenance (including software), PPM and reactive. * Non-comprehensive maintenance - reactive. * Campus IT infrastructure cabling maintenance. The contract also has provision to exercise optional requirements on the following: * Car parking equipment provision for Belfast, Coleraine and Jordanstown. * DLD - MXA (Foyle House) car parking equipment provision. * DLD - MXB (Timber Quay) car parking equipment layout design. * DLD - MXB (Timber Quay) car parking equipment provision. * Reserved parking booking system. * Automated data upload for University online store permit purchases. * Mobile Pay System.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98351100",
                        "description": "Car park services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34926000",
                        "description": "Car park control equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3120000,
            "amount": 2600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-20T15:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-11T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-01T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 3120000,
                    "amount": 2600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Commercial Submission",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality Submission",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As stated in the tender documentation."
                        },
                        {
                            "type": "technical",
                            "description": "As stated in the tender documentation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2032-08-31T23:59:59+01:00",
                    "maxExtentDate": "2038-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial term of 6 years with provision to extend for any periods up to and including 72 months."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract also has provision to exercise optional requirements on the following: * Car parking equipment provision for Belfast, Coleraine and Jordanstown. * DLD - MXA (Foyle House) car parking equipment provision. * DLD - MXB (Timber Quay) car parking equipment layout design. * DLD - MXB (Timber Quay) car parking equipment provision. * Reserved parking booking system. * Automated data upload for University online store permit purchases. * Mobile Pay System. ADDITIONAL INFORMATION In the event that the Contract is terminated prior to expiry of the proposed initial six (6) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most advantageous Supplier from this Competition (second ranked Supplier), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a re-procurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to 72 months. Entry into any replacement contract with the second ranked Supplier shall be subject to that second ranked Supplier's offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked Supplier is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked Supplier is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked Supplier declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most advantageous Supplier from this Competition in turn on the same basis. This process may, at the University's discretion, continue until all ranked Suppliers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The reason for not dividing into lots is uniformity to ensure one supplier, and one software system, is contracted for the provision of services at all campus locations. Awarding one contract should maximise potential economies of scale for the service provider and reduce contract management with multiple contractors."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "015064-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/015064-2026",
                "datePublished": "2026-02-19T09:39:45Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2032-01-05T23:59:59+00:00"
                }
            ]
        }
    },
    "language": "en"
}