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Special Care and Paediatric Dental Services

NHS SURREY HEARTLANDS INTEGRATED CARE BOARD

This public procurement record has 4 releases in its history.

TenderUpdate

01 Jun 2026 at 14:20

Tender Notice
TenderUpdate

12 Mar 2026 at 16:39

Tender Notice
TenderUpdate

04 Mar 2026 at 09:37

Tender Notice
Award

03 Mar 2026 at 10:46

Award Notice
Summary of the contracting process

The NHS Surrey Heartlands Integrated Care Board has awarded a contract for "Special Care and Paediatric Dental Services" to HCRG Care Community Services Ltd, under the Health Care Services (Provider Selection Regime) Regulations 2023. The contract will span a 24-month period from 1st April 2026 to 31st March 2028, with a total value of £10,992,117.76. This procurement falls within the services category, specifically dental practice and related services, classified under CPV code 85130000. The geography of service delivery is the Surrey Heartlands region in the United Kingdom. The procurement is at the award stage, having bypassed the usual Public Contracts Regulations 2015 directives through a direct award process C, typically used for established providers who already meet existing service standards.

This tender represents substantial opportunities for business growth, especially for enterprises experienced in healthcare services, specifically in complex dental care. Businesses adept at offering tailored dental solutions, suitable for patients with special needs or complex medical histories, can benefit from such contracts. Firms with capabilities in managing integrated dental care pathways, and those that can provide domiciliary, hospital-based, and community dental services are the ideal contenders. Moreover, the tender underscores the instrumental role of innovation in service delivery, through elements such as digital records and virtual consultations, which suggests that tech-savvy companies and those focusing on digital health innovations could find ample opportunities in such sectors. By ensuring equitable access and reducing health disparities, participating businesses can enhance their reputation within community health frameworks and contribute effectively towards public health objectives.

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Notice Information

Notice Title

Special Care and Paediatric Dental Services

Notice Description

Special Care and Paediatric Dental Services provide essential dental care for patients who cannot be treated in general dental practice due to complexity. Special Care Dentistry focuses on individuals with additional needs, such as physical or learning disabilities, complex medical conditions, severe mental health issues, sensory impairments, or extreme dental anxiety. These patients often require tailored treatment plans, longer appointments, and specialist facilities, including sedation or general anaesthetic (GA) options. Care is delivered in community clinics, hospitals, and sometimes domiciliary settings for housebound patients, ensuring equitable access for vulnerable groups. Paediatric Dentistry provides specialist care for children with advanced or complex dental needs, including extensive tooth decay, developmental anomalies, dental trauma, and cases requiring sedation or GA. These services are delivered by specialist paediatric dentists in hospital or community settings and emphasise early intervention, prevention, and family education. Both services are critical in reducing health inequalities and supporting integration with wider health and social care pathways. The contract to be awarded to the HCRG Group includes provision of Emergency and Domiciliary services within this provision.

Lot Information

Lot 1

Special Care and Paediatric Dental Services provide essential dental care for patients who cannot be treated in general dental practice due to complexity. Special Care Dentistry focuses on individuals with additional needs, such as physical or learning disabilities, complex medical conditions, severe mental health issues, sensory impairments, or extreme dental anxiety. These patients often require tailored treatment plans, longer appointments, and specialist facilities, including sedation or general anaesthetic (GA) options. Care is delivered in community clinics, hospitals, and sometimes domiciliary settings for housebound patients, ensuring equitable access for vulnerable groups. Paediatric Dentistry provides specialist care for children with advanced or complex dental needs, including extensive tooth decay, developmental anomalies, dental trauma, and cases requiring sedation or GA. These services are delivered by specialist paediatric dentists in hospital or community settings and emphasise early intervention, prevention, and family education. Both services are critical in reducing health inequalities and supporting integration with wider health and social care pathways. These services are commissioned together because they share similar characteristics and infrastructure requirements. Both require dentists with advanced training and overlapping clinical skills, such as managing complex medical conditions and delivering treatment under sedation or GA. They are typically delivered in the same clinical environments, which avoids duplication of facilities and resources. Combining the services under one contract supports efficiency, integration, and streamlined referral pathways, while simplifying commissioning and monitoring processes. This approach ensures consistent standards and equitable access across Surrey Heartlands. Notably the HCRG Group contract also includes provision of Emergency and Domiciliary services. It is intended to award a contract to an existing provider following direct award process C from 01/04/2026 - 31/03/2028. The lifetime value of the contract is PS5,496,058.88. This procurement has been carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.

Procurement Information

This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and the Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to the relevant authority by midnight on 14/03/2026. This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR. Any written representations should be sent to robert.kitt1@nhs.net

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066096
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051432-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85130000 - Dental practice and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£5,496,058 £1M-£10M

Notice Dates

Publication Date
1 Jun 20263 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS SURREY HEARTLANDS INTEGRATED CARE BOARD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU21 5BH
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Woking
Electoral Ward
Canalside
Westminster Constituency
Woking

Supplier Information

Number of Suppliers
1
Supplier Name

HCRG Care Services Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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