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PROC 26-3336 Back-Office Solution for the Police Scotland EV Charging Infrastructure

Scottish Police Authority

This public procurement record has 1 release in its history.

Tender

04 Mar 2026 at 14:49

Tender Notice
Summary of the contracting process

Police Scotland has initiated a tender process seeking a supplier for a back-office solution to support its EV (electric vehicle) charging infrastructure. The contract involves transitioning existing chargers to a single contract and managing newly installed chargers throughout the contract term. Taking place in the United Kingdom, specifically in the region of Scotland (UKM), the procurement process is managed by the Scottish Police Authority, a public body governed by law. The tender is categorised under administration services, with auxiliary classifications including chargers, electricity, and software-related services. The procurement stage is currently active, with submission closing on 7th April 2026. The open procedure method invites interested parties to submit electronic proposals, ensuring compliance with statutory obligations, such as equality, diversity, and living wage conditions.

This tender presents significant business growth opportunities for suppliers specialising in administration, software-related services, electrical equipment, and energy management. Businesses experienced in providing back-office solutions for complex infrastructure projects are well-suited for this opportunity. The contract duration of up to five years offers the potential for long-term engagement, subject to performance. The ability to demonstrate strong financial stability, insurance coverage, and technical capability, as well as adherence to SPD requirements, will be crucial for competing businesses. With a focus on quality and price, this project offers an excellent opportunity for suppliers to establish a strategic partnership with Police Scotland, particularly those capable of delivering innovative solutions to optimise and manage a large-scale EV charging network.

How relevant is this notice?

Notice Information

Notice Title

PROC 26-3336 Back-Office Solution for the Police Scotland EV Charging Infrastructure

Notice Description

Police Scotland currently have in place back-office services with two separate Suppliers, due to expire within the next 12 months. Police Scotland require a single Supplier to migrate all chargers from existing Contract to a new single Contract. Police Scotland require a Supplier to provide a Single Back-Office Solution for the Police Scotland EV Charging Infrastructure; this will involve transitioning groups of chargers from these current solutions as well as adding any newly installed chargers added to the Estate during the Contract term, placed immediately on to this new Contract.

Lot Information

Lot 1

Police Scotland currently have in place back-office services with two separate Suppliers, due to expire within the next 12 months. Police Scotland require a single Supplier to migrate all chargers from existing Contracts to a new single Contract. Police Scotland require a Supplier to provide a Single Back-Office Solution for the Police Scotland EV Charging Infrastructure; this will involve transitioning groups of chargers from these current solutions as well as adding any newly installed chargers added to the Estate during the Contract term, placed immediately on to this new Contract. The Back Office functionality must provide a solution to manage the Authority's electric vehicle charging infrastructure to allow control, visibility and development of the back-office solution. Software supplied must be able to provide data in-line with a standard back office system as well as allow utilisation of data as detailed within the Back Office section above. Software must provide charge point management software. Including live monitoring of charge point network, including charge sessions, access controls, management of tariffs and payments, maintenance and reporting. Further information can be found within the Schedule of Requirements within the ITT document.

Renewal: The contract period is initially for three (3) years, with the option to extend for 2 further 12 month periods. Further detail is contained within Tender pack.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066241
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019546-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

48 - Software package and information systems

50 - Repair and maintenance services

65 - Public utilities

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

75 - Administration, defence and social security services

CPV Codes

09310000 - Electricity

31158000 - Chargers

31610000 - Electrical equipment for engines and vehicles

31680000 - Electrical supplies and accessories

34144900 - Electric vehicles

48444100 - Billing system

50324100 - System maintenance services

65300000 - Electricity distribution and related services

71314200 - Energy-management services

72260000 - Software-related services

72267100 - Maintenance of information technology software

75100000 - Administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Mar 20266 months ago
Submission Deadline
7 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
At expiry points of the contract i.e. if not extended - 6 months prior to the end of year 3, year 4, or if all extensions are taken, then retender within year 4 to align with expiry.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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