Invitation to Tender for the provision of Cleaning Services at Chelmer Valley High School

{
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    "id": "ocds-h6vhtk-066297-2026-03-04T21:16:00Z",
    "date": "2026-03-04T21:16:00Z",
    "ocid": "ocds-h6vhtk-066297",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-07696117",
            "name": "CHELMER VALLEY HIGH SCHOOL",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07696117"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PTLT-1944-CXTZ"
                }
            ],
            "address": {
                "streetAddress": "Chelmer Valley High School Court Road",
                "locality": "Chelmsford",
                "postalCode": "CM1 7ER",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH36"
            },
            "contactPoint": {
                "email": "emccarthy@chelmer.essex.sch.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.chelmervalleyhighschool.co.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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                ]
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        {
            "id": "GB-COH-05126781",
            "name": "RED BOX CONSULTANCY SERVICES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05126781"
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                    "id": "PDBY-5265-PHLM"
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            "address": {
                "streetAddress": "1 Innisfree Close",
                "locality": "North Yorkshire",
                "postalCode": "HG2 8PL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE22"
            },
            "contactPoint": {
                "email": "admin@redboxcs.com"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Consultant running the Tender"
        }
    ],
    "buyer": {
        "id": "GB-COH-07696117",
        "name": "CHELMER VALLEY HIGH SCHOOL"
    },
    "tender": {
        "id": "ocds-h6vhtk-066297",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Invitation to Tender for the provision of Cleaning Services at Chelmer Valley High School",
        "description": "Chelmer Valley High School has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process. The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. Aims of the Service and Tender The key aims of the tender are to: - Provide a high standard of cleaning. - Deliver the cleaning services with consistency - good quality assurance systems in place. - Good communication at local and Operations Manager level with the schools - two-way communication - Daily interaction with the Premises Manager - Develop an effective method of handing over any special needs and comments on a daily basis. - Cleaners to work the hours that best suit the needs of the site and maximise the work completed. - Training and development of the teams Timeline: Contractor to Visit Sites - 15:30 18th March 2026 Clarification Deadline - Friday 27th March 2026 Clarification Return Deadline - Tuesday 31st March 2026 Deadline for return of Tender Responses - 12:00 Thursday 2nd April 2026 Presentation by shortlisted bidders - Thursday 7th May 2026 Contract Awarded by - Monday 18th May 2026 Mobilisation Meeting - w/c 1st June 2026 Contract Commencement - 1st September 2026",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "1"
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        ],
        "value": {
            "amountGross": 780000,
            "amount": 650000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "All submissions should be made via the Red Box Portal at www.redboxportal.com. This is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be resaved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed. No attachments with be opened or downloaded until after the tender response deadline. Contractors should receive a confirmation email once files are accessed. No, We Transfer files will be accepted. Please complete your intention to bid on the opportunity via the Red Box portal - https://www.redboxportal.com.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-02T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-27T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-18T23:59:59+01:00"
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        "lots": [
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                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 780000,
                    "amount": 650000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
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                            "type": "quality",
                            "name": "Quality",
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                                    "number": 53,
                                    "weight": "percentageExact"
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                                    "weight": "percentageExact"
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                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2031-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be awarded for a three-year duration with the option of two additional one-year extensions."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "019720-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/019720-2026",
                "datePublished": "2026-03-04T21:16:00Z",
                "format": "text/html"
            }
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    "language": "en"
}