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Multi Functional Devices and Digital Solutions

Kent County Council

This public procurement record has 3 releases in its history.

Award

20 Jul 2026 at 10:40

UK7 - Contract Details Notice
Award

05 Jun 2026 at 11:45

UK6 - Contract Award Notice
Tender

05 Mar 2026 at 16:36

UK4 - Tender Notice
Summary of the contracting process

Kent County Council, through Procurement Services, established a closed framework for public-sector customers across the United Kingdom, British Overseas Territories and Crown Dependencies. It covers three areas: leased or purchased multifunctional devices, document and digital solutions with associated IT services, and inkjet printers. The scope includes photocopiers, scanners, printers, reprographic equipment, leasing, repair and maintenance, document management and OCR software, software development and implementation, systems consultancy, internet and computer support services. The framework is intended to accommodate future innovative goods and services as technology develops. Eligible customers include central and local government, NHS and educational bodies, emergency services, housing associations, charities and other listed public-sector organisations.

The procurement is complete and all three lots were awarded through an open procedure for a framework agreement. Lot 1 was awarded on 4 June 2026 to Insight Systems, Kyocera Document Solutions UK, Ricoh UK, Sharp Business Systems UK and Specialist Computer Centre (SCC), for £350m net (£420m gross), with a contract from 22 June 2026 to 21 June 2030. Lot 2 was awarded to Kyocera, Ricoh, Sharp, SCC and The DMS Digital Group for £250m net (£300m gross), from 22 June 2026 to 21 May 2030. Lot 3 was awarded to EBM Office Centre and Insight Systems for £150m net (£180m gross), over the same period. The tender deadline was 8 April 2026 and the award period ended 12 May 2026. Evaluation was 60% quality, 10% social value and 30% price.

This requirement is relevant to suppliers able to combine managed print and office equipment with digital transformation capability. Credible competitors would need to supply, lease, maintain and repair multifunctional devices and printers, while also delivering document management, OCR, software implementation, integration, consultancy and ongoing technical support. The framework suits both specialist equipment providers and IT or digital-service businesses able to support public-sector customers at significant scale, including through partnerships or complementary delivery teams. Lot 1 and Lot 2 were identified as suitable for SMEs, and SMEs secured places across the framework, including on the printer lot. Future competition will favour suppliers that can demonstrate strong technical quality and measurable social value, alongside commercially competitive pricing and the operational capacity to serve diverse public-sector organisations.

How relevant is this notice?

Notice Information

Notice Title

Multi Functional Devices and Digital Solutions

Notice Description

The Framework covers the provision of a full range of Multi-functional Devices and Digital Solutions including, but not limited to, Leased and Purchased Multi-functional Devices and Digital Solutions, Digital Solutions and Associated Services, Leased and Purchased Inkjet Printers. The Framework has been split into three (3) Lots which allows Customers a choice of how best to approach the market. As product ranges increase with technological advances, it is anticipated that any future innovative goods/services will be made available as part of the Framework.

Lot Information

Leased and Purchased Multi-functional Devices and Digital Solutions Digital Solutions and Associated Services Inkjet Printers

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066388
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068109-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

50 - Repair and maintenance services

66 - Financial and insurance services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

30120000 - Photocopying and offset printing equipment

30121100 - Photocopiers

30121200 - Photocopying equipment

30121300 - Reproduction equipment

30121400 - Duplicating machines

30124500 - Scanner accessories

30125000 - Parts and accessories of photocopying apparatus

30190000 - Various office equipment and supplies

30232100 - Printers and plotters

30232110 - Laser printers

48311000 - Document management software package

48313000 - Optical-character-recognition (OCR) software package

48317000 - Word-processing software package

50313100 - Photocopier repair services

50313200 - Photocopier maintenance services

66114000 - Financial leasing services

72000000 - IT services: consulting, software development, Internet and support

72200000 - Software programming and consultancy services

72212311 - Document management software development services

72220000 - Systems and technical consultancy services

72263000 - Software implementation services

72267100 - Maintenance of information technology software

72400000 - Internet services

72500000 - Computer-related services

72600000 - Computer support and consultancy services

79520000 - Reprographic services

79521000 - Photocopying services

Notice Value(s)

Tender Value
£750,000,000 £100M-£1B
Lots Value
£750,000,000 £100M-£1B
Awards Value
£750,000,000 £100M-£1B
Contracts Value
£750,000,000 £100M-£1B

Notice Dates

Publication Date
20 Jul 20261 months ago
Submission Deadline
8 Apr 2026Expired
Future Notice Date
Not specified
Award Date
4 Jun 20263 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING, KENT
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
7
Supplier Names

Insight Systems Ltd

Kyocera Document Solutions (UK) Limited

Ricoh UK Ltd.

Sharp Business Systems

Specialist Computer Centres

The DMS Digital Group

EBM Office Centre Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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