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Diocese of Coventry MAT Provision of HR System and Payroll Service

The Diocese of Coventry Multi Academy Trust

This public procurement record has 3 releases in its history.

Award

22 Jul 2026 at 12:20

UK7 - Contract Details Notice
Award

01 May 2026 at 10:07

UK6 - Contract Award Notice
Tender

06 Mar 2026 at 07:31

UK4 - Tender Notice
Summary of the contracting process

The Diocese of Coventry Multi Academy Trust procured a managed HR system and payroll service for its schools in the United Kingdom. The requirement covers payroll and pension administration, pension returns, statutory and end-of-year reporting, and a centralised HR system. The provider is expected to deliver an efficient, compliant and flexible service with suitably experienced staff and sufficient operational capacity. The service also supports reporting, implementation and ongoing administration, with the option to add HR modules and bring additional schools into the Trust as they join. This is a professional services requirement combining payroll management, personnel administration and human resources software, delivered for the Trust’s academy network.

The procurement is complete and was awarded through a single-lot open procedure. The tender submission and enquiry deadline was 9 April 2026, and the award was made on 28 April 2026 to NEO: People Management Limited. The contract was signed on 10 July 2026 and is active. The estimated and awarded contract value is £300,000 excluding VAT (£360,000 including VAT). The contracted period runs from 1 September 2026 to 31 March 2030, with possible renewal for two further years in 12-month increments. Additional purchases may include HR modules and the onboarding of further schools. Evaluation weighted technical requirements and price at 35% each, with the remaining 30% covering service quality criteria. Ten bids were received, with four reaching the final stage.

This requirement suits payroll and HR technology providers able to combine a reliable software platform with a managed operational service. A credible competitor would need strong experience of payroll and pension administration, including LGPS, TPS, HMRC and other education-sector obligations, together with robust statutory reporting and year-end processes. The buyer sought evidence from up to three recent contracts, including at least two relevant to the complexity of the requirement in the education sector. Financial resilience, positive net assets, adequate liquidity and a stable recurring-revenue model were important. Relevant ISO 9001 and ISO 27001 certifications, or equivalent standards, were required, alongside strong implementation, data migration, integration, service support, continuity, query handling, reporting and continuous-improvement capability. The service must support high payroll accuracy, on-time payments, statutory returns, system availability and responsive complaint resolution.

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Notice Information

Notice Title

Diocese of Coventry MAT Provision of HR System and Payroll Service

Notice Description

The Trust was seeking a Contractor to deliver a service that will manage all aspects of payroll and pension administration, provide a centralised, efficient and compliant HR system, pension administration and pension returns, reporting and meet all end of year and EOYC requirements. The Contractor will provide a flexible service, staffed with suitably experienced personnel and have adequate resource in place to fulfil service requirements

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0663a0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069116-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
£300,000 £100K-£500K
Contracts Value
£300,000 £100K-£500K

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
9 Apr 2026Expired
Future Notice Date
Not specified
Award Date
28 Apr 20264 months ago
Contract Period
1 Sep 2026 - 31 Mar 2030 3-4 years
Recurrence
2032-01-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Diocese of Coventry Multi Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BULKINGTON
Postcode
CV12 9PF
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG33 Coventry
Local Authority
Nuneaton and Bedworth
Electoral Ward
Bulkington
Westminster Constituency
Rugby

Supplier Information

Number of Suppliers
1
Supplier Name

Neo People Management Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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