Christmas Lights

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0664cc-2026-03-24T10:34:58Z",
    "date": "2026-03-24T10:34:58Z",
    "ocid": "ocds-h6vhtk-0664cc",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXDZ-7528-GJXG",
            "name": "Christchurch Town Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXDZ-7528-GJXG"
            },
            "address": {
                "streetAddress": "Old Town Hall, 30 High Street",
                "locality": "Christchurch",
                "postalCode": "BH23 1AY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK24"
            },
            "contactPoint": {
                "name": "Elizabeth Murray",
                "email": "procurement@christchurch-tc.gov.uk",
                "telephone": "+447570682748"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.christchurch-tc.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXDZ-7528-GJXG",
        "name": "Christchurch Town Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-0664cc",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Christmas Lights",
        "description": "Christchurch Town Council is procuring a Christmas lighting services contract for the festive seasons 2026-2028. The appointed contractor will be required to design, supply (on a hire/lease basis), install, test, maintain, remove and store Christmas lighting and festive decorations across designated locations within Christchurch, including the town centre, Bargates, High Street, the Quomps bandstand, Mudeford Recreation Ground, Mudeford Quay, Friar's Cliff, and selected roundabouts. The contract covers the provision of energy-efficient LED lighting, motifs, column-mounted features, tree lighting, bandstand lighting and associated fittings. All items must be suitable for outdoor use, comply with UK electrical safety standards, and be installed by competent, accredited personnel. The contractor must also provide appropriate control systems (e.g., timers, remote control options) and carry out all mandatory annual testing and certification. The services include: - development of full lighting designs and visual concepts - supply of all required lighting on a hire or lease basis - installation before the annual switch-on event - in-season maintenance and fault response - removal after the festive period - safe storage of equipment where applicable;- - provision of all RAMS, compliance documentation, insurances and certificates. The Council has an annual budget of up to PS40,000 on Option A tenders and PS20,000 on Option B tenders. Tenderers may be asked to provide alternative options at lower budget levels. Final installation locations remain subject to confirmation, including highway permissions and availability of suitable electrical supply.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31000000",
                        "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51100000",
                        "description": "Installation services of electrical and mechanical equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 144000,
            "amount": 120000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Submission address: procurement@christchurch-tc.gov.uk Submission method and instructions: All tender submissions must be sent electronically to the email address above. Tenders must include: A completed Tender Submission Form All required supporting documentation as set out in the Specification Contact details for the organisation and the named project lead",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2026-04-10T23:59:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-03T23:59:00+01:00"
        },
        "otherRequirements": {
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
            }
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 144000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "The contractor must demonstrate sufficient operational capacity to provide reactive support throughout the installation, display and removal periods. The contractor must be able to attend site within 4 hours for emergency faults and within 24 hours for non-urgent issues during the Christmas lighting season. Bidders must provide evidence of having the necessary resources, personnel and equipment to meet these response times."
                        },
                        {
                            "description": "The contractor must demonstrate sufficient operational capacity to provide reactive support throughout the installation, display and removal periods. The contractor must be able to attend site within 4 hours for emergency faults and within 24 hours for non-urgent issues during the Christmas lighting season. Bidders must provide evidence of having the necessary resources, personnel and equipment to meet these response times."
                        },
                        {
                            "description": "The contractor must demonstrate sufficient operational capacity to provide reactive support throughout the installation, display and removal periods. The contractor must be able to attend site within 4 hours for emergency faults and within 24 hours for non-urgent issues during the Christmas lighting season. Bidders must provide evidence of having the necessary resources, personnel and equipment to meet these response times."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2029-06-30T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract includes the option for the Council to procure additional lighting motifs, installation services, or related infrastructure during the contract term, subject to the same pricing structure and performance standards. These purchases will only be made if required to expand or enhance the Christmas lighting scheme and will not exceed the scope of the original contract."
                },
                "awardCriteria": {
                    "description": "The contract will be awarded on the basis of the most economically advantageous tender. Evaluation will consider both price and quality. The following headline criteria will be applied: Quality & Aesthetic Appeal - 40% Assessment of design proposals, visual impact, suitability for locations, technical robustness, and innovation. Cost & Value for Money - 30% Based on the tendered pricing and breakdown per location, including installation, maintenance, removal and associated works. Contract and Project Management - 15% Evaluation of project delivery approach, staffing structure, communication arrangements, quality assurance processes and proposed project plan. Experience & References - 10% Demonstrated relevant experience delivering similar festive lighting contracts within the last five years, with references. Sustainability Measures - 5% Consideration of energy efficiency, recyclability of materials, and environmental management. Compliance & Safety Requirements (Pass/Fail) Tenderers must meet all mandatory compliance requirements including: health and safety policies, working at height assessments, RAMS, relevant accreditations (including HERS where applicable), public liability insurance (PS10m), and evidence of capacity to deliver the contract."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "technicalSpecifications",
                "url": "https://www.christchurch-tc.gov.uk/?p=9146&preview=true"
            },
            {
                "id": "A-13007",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-13007",
                "format": "application/pdf"
            },
            {
                "id": "A-13008",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-13008",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "020669-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/020669-2026",
                "datePublished": "2026-03-08T13:26:04Z",
                "format": "text/html"
            },
            {
                "id": "022975-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/022975-2026",
                "datePublished": "2026-03-13T13:00:59Z",
                "format": "text/html"
            },
            {
                "id": "026650-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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                "datePublished": "2026-03-24T10:34:58Z",
                "format": "text/html"
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        ],
        "amendments": [
            {
                "id": "022975-2026",
                "description": "The tender closing date has been revised from 5th April 2026 to 10th April 2026. The original deadline fell on the Easter bank holiday period, which may have limited the ability of potential bidders to complete and submit their proposals. To ensure fairness, provide adequate time for all interested suppliers, and maintain an open and competitive process, the deadline has been extended by five days. No other aspects of the tender have been altered."
            },
            {
                "id": "026650-2026",
                "description": "The deadline for suppliers to submit clarification questions regarding the Christmas Lights contract has been extended. This extension has been made to ensure suppliers have adequate time to seek clarification following the revised tender closing date and to accommodate the contract manager's planned annual leave. All other requirements and documentation remain unchanged."
            }
        ]
    },
    "language": "en"
}