Christmas Lights 2026-2028

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    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0664cc-2026-06-18T16:45:08+01:00",
    "date": "2026-06-18T16:45:08+01:00",
    "ocid": "ocds-h6vhtk-0664cc",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXDZ-7528-GJXG",
            "name": "Christchurch Town Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXDZ-7528-GJXG"
            },
            "address": {
                "streetAddress": "Old Town Hall, 30 High Street",
                "locality": "Christchurch",
                "postalCode": "BH23 1AY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK24"
            },
            "contactPoint": {
                "name": "Elizabeth Murray",
                "email": "townclerk@christchurch-tc.gov.uk",
                "telephone": "+447570682748"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.christchurch-tc.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
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            }
        },
        {
            "id": "GB-COH-05536931",
            "name": "SPARKX LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05536931"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PMYZ-3195-WXTG"
                }
            ],
            "address": {
                "streetAddress": "Wellhead Farm Hale Road",
                "locality": "Aylesbury",
                "postalCode": "HP22 6NJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ13"
            },
            "contactPoint": {
                "email": "sparkx@sparkx.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://sparkx.co.uk/",
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXDZ-7528-GJXG",
        "name": "Christchurch Town Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-0664cc",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Christmas Lights 2026-2028",
        "description": "The contract covered the design, supply, installation, testing, maintenance and removal of Christmas lighting displays across Christchurch for the 2026-2028 festive seasons, with the option to extend for a further year. The scope included the provision of all lighting equipment and infrastructure, the installation and operation of displays across key town centre, coastal and community locations, and the lighting of either one or up to seven Christmas trees supplied by the Council. The service was delivered as a fully managed solution, including project management, maintenance and fault response during the operational period, and compliance with all relevant safety, electrical and highway standards. The contract was awarded on a fixed-price basis, inclusive of all costs associated with delivery of the service (excluding VAT), including design, labour, equipment, maintenance, and associated risks.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31000000",
                        "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51100000",
                        "description": "Installation services of electrical and mechanical equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 144000,
            "amount": 120000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Submission address: procurement@christchurch-tc.gov.uk Submission method and instructions: All tender submissions must be sent electronically to the email address above. Tenders must include: A completed Tender Submission Form All required supporting documentation as set out in the Specification Contact details for the organisation and the named project lead",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2026-04-10T23:59:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-03T23:59:00+01:00"
        },
        "otherRequirements": {
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
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        },
        "lots": [
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                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 144000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "The contractor must demonstrate sufficient operational capacity to provide reactive support throughout the installation, display and removal periods. The contractor must be able to attend site within 4 hours for emergency faults and within 24 hours for non-urgent issues during the Christmas lighting season. Bidders must provide evidence of having the necessary resources, personnel and equipment to meet these response times."
                        },
                        {
                            "description": "The contractor must demonstrate sufficient operational capacity to provide reactive support throughout the installation, display and removal periods. The contractor must be able to attend site within 4 hours for emergency faults and within 24 hours for non-urgent issues during the Christmas lighting season. Bidders must provide evidence of having the necessary resources, personnel and equipment to meet these response times."
                        },
                        {
                            "description": "The contractor must demonstrate sufficient operational capacity to provide reactive support throughout the installation, display and removal periods. The contractor must be able to attend site within 4 hours for emergency faults and within 24 hours for non-urgent issues during the Christmas lighting season. Bidders must provide evidence of having the necessary resources, personnel and equipment to meet these response times."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2029-06-30T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract includes the option for the Council to procure additional lighting motifs, installation services, or related infrastructure during the contract term, subject to the same pricing structure and performance standards. These purchases will only be made if required to expand or enhance the Christmas lighting scheme and will not exceed the scope of the original contract."
                },
                "awardCriteria": {
                    "description": "The contract will be awarded on the basis of the most economically advantageous tender. Evaluation will consider both price and quality. The following headline criteria will be applied: Quality & Aesthetic Appeal - 40% Assessment of design proposals, visual impact, suitability for locations, technical robustness, and innovation. Cost & Value for Money - 30% Based on the tendered pricing and breakdown per location, including installation, maintenance, removal and associated works. Contract and Project Management - 15% Evaluation of project delivery approach, staffing structure, communication arrangements, quality assurance processes and proposed project plan. Experience & References - 10% Demonstrated relevant experience delivering similar festive lighting contracts within the last five years, with references. Sustainability Measures - 5% Consideration of energy efficiency, recyclability of materials, and environmental management. Compliance & Safety Requirements (Pass/Fail) Tenderers must meet all mandatory compliance requirements including: health and safety policies, working at height assessments, RAMS, relevant accreditations (including HERS where applicable), public liability insurance (PS10m), and evidence of capacity to deliver the contract."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "technicalSpecifications",
                "url": "https://www.christchurch-tc.gov.uk/?p=9146&preview=true"
            },
            {
                "id": "A-13007",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-13007",
                "format": "application/pdf"
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                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "020669-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/020669-2026",
                "datePublished": "2026-03-08T13:26:04Z",
                "format": "text/html"
            },
            {
                "id": "022975-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/022975-2026",
                "datePublished": "2026-03-13T13:00:59Z",
                "format": "text/html"
            },
            {
                "id": "026650-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026650-2026",
                "datePublished": "2026-03-24T10:34:58Z",
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        ],
        "amendments": [
            {
                "id": "022975-2026",
                "description": "The tender closing date has been revised from 5th April 2026 to 10th April 2026. The original deadline fell on the Easter bank holiday period, which may have limited the ability of potential bidders to complete and submit their proposals. To ensure fairness, provide adequate time for all interested suppliers, and maintain an open and competitive process, the deadline has been extended by five days. No other aspects of the tender have been altered."
            },
            {
                "id": "026650-2026",
                "description": "The deadline for suppliers to submit clarification questions regarding the Christmas Lights contract has been extended. This extension has been made to ensure suppliers have adequate time to seek clarification following the revised tender closing date and to accommodate the contract manager's planned annual leave. All other requirements and documentation remain unchanged."
            }
        ]
    },
    "language": "en",
    "bids": {
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                "measure": "bids",
                "value": 4,
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                "measure": "finalStageBids",
                "value": 3,
                "relatedLot": "1"
            },
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                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Christmas Lights Design, Installation and Maintenance Contract 2026-2028",
            "status": "active",
            "date": "2026-05-13T00:00:00+01:00",
            "value": {
                "amountGross": 144000,
                "amount": 120000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-COH-05536931",
                    "name": "SPARKX LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "31000000",
                            "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
                        },
                        {
                            "scheme": "CPV",
                            "id": "51100000",
                            "description": "Installation services of electrical and mechanical equipment"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-07-13T00:00:00+01:00",
                "endDate": "2028-07-12T23:59:59+01:00"
            },
            "hasOptions": true,
            "options": {
                "description": "The contract includes the option for the Council to procure additional lighting motifs, installation services, or related infrastructure during the contract term, subject to the same pricing structure and performance standards. These purchases will only be made if required to expand or enhance the Christmas lighting scheme and will not exceed the scope of the original contract."
            },
            "relatedLots": [
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            "documents": [
                {
                    "id": "057755-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/057755-2026",
                    "datePublished": "2026-06-18T16:45:08+01:00",
                    "format": "text/html"
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            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-07-10T23:59:59+01:00",
                    "status": "scheduled"
                }
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}