Planning

Communal and Window Cleaning - Trent and Dove Housing: ID730

TRENT AND DOVE HOUSING

This public procurement record has 1 release in its history.

Planning

09 Mar 2026 at 15:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Trent and Dove Housing is planning the procurement for a contract titled "Communal and Window Cleaning," with a focus on cleaning services. The procurement process is currently in the planning stage, and the interested suppliers are invited to participate in a pre-market engagement exercise, with submissions due by 27 March 2026. The contract involves cleaning services across housing properties in the Burton-on-Trent area, falling within the UKG2 region. The procurement aims to gather insights and innovative approaches from suppliers to effectively shape the upcoming tender, ensuring high compliance and service quality.

This tender presents significant opportunities for experienced and accredited businesses specialising in communal and window cleaning services. The contract will encompass cleaning communal areas, office spaces, and window services, with an estimated value of £1.65 million. Suitable for small and medium enterprises, this procurement offers the chance to engage in a long-term contract until 2029, with potential renewal extending to 2031. Businesses adept at integrating health and safety protocols and delivering innovative and efficient cleaning solutions stand to benefit, fostering growth and establishing a strong presence in the public sector market.

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Notice Information

Notice Title

Communal and Window Cleaning - Trent and Dove Housing: ID730

Notice Description

Trent & Dove Housing seeks to engage with experienced and accredited providers capable of delivering professional Communal Area cleaning and Window cleaning services across our housing stock. The contract will focus on three main areas: 1) Communal area cleaning of internal communal areas at Leasehold, Shared Ownership, Over 55's schemes and General Needs Housing - (65% of total contract value) 2) Corporate office cleaning of Trent & Dove Head office (Trinity Square) - (20% of total contract value) 3) Window cleaning services at 5x Over 55s Schemes, T&D Head office, and the communal blocks on many of our Housing Estates - (15% of total contract value) The required services will include: * Comprehensive cleaning of communal internal areas, including hallways, communal toilets, communal bathrooms, scheme kitchen areas, bin stores, stairwells, lobbies, and shared utility spaces. * Scheduled window cleaning of external glazing, to include all windows or only communal windows dependant on tenure type and accessible internal communal windows, utilizing reach-and-wash systems or traditional methods where appropriate. * Periodic deep cleaning and floor treatments, including carpet cleaning, hard floor buffing, and the removal of ingrained dirt or staining. * Provision of minor environmental services, such as the removal of localized bulk waste/fly-tipping and the sanitization of bin store areas. * Adherence to Health and Safety regulations, including the provision of site-specific Risk Assessments and Method Statements (RAMS), particularly for working at height and around wet floors. * Proactive site reporting, including the identification and notification of communal repairs, lighting failures, or health and safety hazards to the Association. * Effective communication and resident engagement to ensure minimal disruption and high levels of customer satisfaction. * Provision of digital service logs and photographic evidence of completed works compatible with T&D's compliance and monitoring systems.

Planning Information

Interested suppliers are invited to participate in this Pre-Market Engagement (PME) exercise by reviewing and completing the PME Questionnaire provided with this notice. The purpose of this engagement is to gather supplier insight, innovation, and feedback to help Trent & Dove Housing shape the upcoming Communal and Window Cleaning Procurement. This exercise aims to understand market capacity, delivery challenges, and innovative approaches to ensure that the future procurement reflects best practice, promotes competition, and delivers high-quality compliance outcomes for residents. Suppliers should: Download and complete the PME Questionnaire attached to this notice. Submit their completed response by email to tom.st.aubyn@trentanddove.org, clearly marked “PME Response – Communal and Window Cleaning - ID730”. Ensure responses are submitted by the stated closing date. All information gathered will be used solely to inform the future procurement approach, specification, and performance measures. Participation in this PME is for market research purposes only and does not constitute a formal tender or pre-qualification process. Trent & Dove Housing may use the feedback received to refine its requirements, evaluation approach, and performance expectations. Suppliers who engage in this PME will not be advantaged or disadvantaged in any subsequent tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06659a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021015-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£1,320,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20265 days ago
Submission Deadline
Not specified
Future Notice Date
27 Mar 20262 weeks to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRENT AND DOVE HOUSING
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURTON-ON-TRENT
Postcode
DE14 1BL
Post Town
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG2 Shropshire and Staffordshire
Local Authority
East Staffordshire
Electoral Ward
Burton & Eton
Westminster Constituency
Burton and Uttoxeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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