Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Provision of a Six Facet Condition Survey across the Nottingham University Hospitals NHS Trust's Estate

Nottingham University Hospitals NHS Trust

This public procurement record has 4 releases in its history.

Award

22 Sep 2026 at 12:46

UK6 - Contract Award Notice
TenderUpdate

14 May 2026 at 16:03

UK4 - Tender Notice
Tender

20 Apr 2026 at 08:54

UK4 - Tender Notice
Planning

24 Mar 2026 at 16:10

UK3 - Planned Procurement Notice
Summary of the contracting process

Nottingham University Hospitals NHS Trust commissioned six-facet condition surveys across its estate. The services cover physical condition, functional stability, space utilisation, quality, statutory compliance and environmental performance at Nottingham City Hospital, Queen’s Medical Centre and Ropewalk House in Nottingham. The work is intended to establish a refreshed baseline of estate condition and risk, identify remediation needs and support prioritisation of maintenance budgets, backlog reporting and Estates Return Information Collection. The supplier is expected to lead asset survey reports, manage survey activity, data collection, access and permits, maintain consistent results across sites, and produce an overarching technical report for the Trust’s estates strategy. Deliverables also include remedial-work summaries, photographs of non-compliant areas, estimated remediation costs and monthly progress updates. This is a building surveying, technical inspection and building services requirement.

The procurement has reached the award stage and is marked complete; Bellrock (Assets & Compliance) Consulting Ltd was selected on 22 September 2026. The awarded value is £350,000 excluding VAT (£420,000 including VAT). The award has a standstill period ending 2 October 2026, with contract signature scheduled for 5 October 2026. The awarded contract is due to run from 1 December 2026 to 30 November 2027, with a possible extension to 30 November 2031. The original open competitive flexible procedure used an accelerated timetable. Expressions of interest and tender submissions closed on 22 May 2026 at 12:00, following an amendment from 18 May; enquiries closed at the same time. Five final-stage bids were received. Evaluation weighted quality at 50%, price at 40% and social value at 10%.

This award indicates demand for an established building-surveying and technical-inspection capability across a complex NHS estate, combining multiple specialist assessment areas into one coordinated programme. A credible competitor would need experienced surveyors able to assess physical, functional, spatial, quality, statutory and environmental issues, apply relevant industry standards, and produce consistent, auditable data across several healthcare sites. Strong delivery would also require technical project management, programme planning, site access and permit coordination, asset-report production, photographic evidence, risk categorisation, remediation recommendations and cost estimation. The buyer valued scored evidence of service quality, competitive pricing and social value, including fair wages, good working conditions and employment progression. The requirement was identified as suitable for SMEs, while economic and financial capacity, technical ability and compliance with NHS contract terms were conditions of participation. Additional capability in asbestos and fire-door surveys could support the wider requirement.

How relevant is this notice?

Notice Information

Notice Title

Provision of a Six Facet Condition Survey across the Nottingham University Hospitals NHS Trust's Estate

Notice Description

Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier to undertake relevant six facet surveys across the entirety of its estate (The Services). The purpose of the Services is to update the Physical Condition, Functional Stability, Space Utilisation, Quality, Statutory Compliance and Environmental facets across its Nottingham City Hospital, Queen's Medical Centre and Ropewalk House sites (The Premises and Locations). The objective is to establish a refreshed baseline identifying unpalatable risk across the estate to align with the objectives and targets of the Authority's relevant strategies and to inform an action plan for any remediation that may be required. The Services shall include the six facet surveys and gathering of relevant data in accordance with applicable industry standards whilst ensuring consistency of results between the various surveys required. The Services shall enable the Authority to determine the condition and risk for each facet element and allocate condition categories to its Premises and Locations on a "per facet" basis. Together with a summary of remedial works required, photos of non-compliant areas and estimated costs to bring each facet to a safe and acceptable condition, the six facet survey shall assist the Authority in prioritising budget allocation to the relevant critical areas. This information will support the Authority's backlog maintenance reporting and Estates Return Information Collection (ERIC) information. To enable successful provision of the Services, as a minimum, the Supplier shall: a) lead on the production and collation of relevant asset survey reports b) provide the Services: (i) in accordance with the Authority's budgets (ii) in line with its Programme c) ensure successful outcomes achieving the Authority's required level of quality d) provide technical management of the survey including, but not limited to, survey activities, data collection and production, access and Permits [DS1] to Work under the direction of the Contract Manager e) collate the data captured during the relevant surveys and develop of a detailed overarching technical report that will enable the Authority to develop its subsequent estates strategy f) provide programme support and progress updates to the Authority's relevant staff via project team meetings on a monthly basis

Lot Information

Lot 1

Options: Options shall include, but not be limited to, the following: - The Commercial Schedule is to be based on the duration (e.g. the number of days) that constitute the Supplier's Programme for the Services required at the Premises during the Term. - The quantities in the Commercial Schedule are provided in good faith; however, these figures may be subject to change (E.g. the duration of the Programme may increase or decrease following completion of a separate building project resulting in greater or fewer areas at the Premises and Locations requiring surveys, for example). - The Prices in the Commercial Schedule shall be determined by multiplying the relevant rate by the quantity, which shall be the number of Services required over the Term. - The rates and Prices submitted in the Commercial Schedule are fixed for the first 24 months from the Actual Services Commencement Date. - Subject to the Supplier achieving a rating of Good required by relevant KPI's, on the 2nd anniversary of the Actual Services Commencement Date, any request to increase the rates and Prices in the Commercial Schedule must be in line with the price adjustment for inflation (PAFI) mechanism under Schedule 6 of the Contract. - The Authority invites Suppliers to submit rates and Prices for Asbestos and/or Fire Door Surveying and Inspection Services (The Additional Services) in response to Section 4 of the Price List. - Prices in Section 4 are for Information Only and shall not form part of the evaluation. - Failure to provide rates and Prices for in response to Section 4 of the Price List shall not lead to the Supplier's exclusion from further participation in this procurement. - The Authority may purchase the Additional Services via the eventual contract at any time during the Term provided, in the Authority's opinion, the rates and Prices represent value for money - Details concerning the above and any other options are stated in the associated procurement documents

Renewal: In the event the additional Services are included within the contract, the Term is 18 months with the option to extend to a maximum term of 5 years to account for the recurring requirement for the additional services. Extensions shall be granted on the basis of good performance, available budgets and the Authority's requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067323
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089598-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315000 - Building services

71315300 - Building surveying services

71631300 - Technical building-inspection services

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
£2,500,000 £1M-£10M
Awards Value
£350,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
22 May 2026Expired
Future Notice Date
1 May 2026Expired
Award Date
22 Sep 20262 weeks ago
Contract Period
1 Dec 2026 - 30 Nov 2027 6-12 months
Recurrence
2030-05-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham University Hospitals NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 1PB
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF14 Nottingham, TLF15 North Nottinghamshire, TLF16 South Nottinghamshire, TLF22 Leicestershire CC and Rutland
Local Authority
Nottingham
Electoral Ward
Sherwood
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

Oakleaf Surveying Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...