This public procurement record has 2 releases in its history.

Award

27 Jul 2026 at 16:40

Tender

26 Mar 2026 at 09:03

Summary of the contracting process

The West Midlands Combined Authority has completed the procurement process for the "Transport Infrastructure Planned and Reactive Maintenance" contract. This open procedure involved services related to planned and reactive maintenance for transport infrastructure, including maintenance tasks, PAT testing, and helpdesk services across bus stations and park and ride sites in the UKG region. The procurement stage reached completion with an award on 27th July 2026, and the contract is set to commence on 1st September 2026, concluding on 31st March 2031, with potential extensions to 2036. Ascot Services UK Limited, an SME, has been awarded the contract valued at £5,106,962.02 gross. The procurement intends to promote sustainable practices, integrating green technologies and ethical sourcing, as outlined in its objectives.

This tender presents significant opportunities for businesses specialising in maintenance and repair services, particularly those focused on sustainable and environmentally friendly practices. Companies equipped with the capabilities for planned and reactive maintenance, as well as technical resources for adherence to statutory compliance, are well-suited to benefit. The open procurement method and the substantial contract value support opportunities for business growth, particularly for SMEs that can demonstrate innovation in maintenance technologies and sustainable operation methods. Given the emphasis on sustainability, businesses committed to reducing emissions and optimising resources stand to gain substantial advantages in this procurement landscape.

How relevant is this notice?

Notice Title

Transport Infrastructure Planned and Reactive Maintenance

Notice Description

This contract is for the provision of transport infrastructure planned and reactive maintenance across TFWM's asset portfolio (bus stations and park and ride sites), including proactive and reactive maintenance tasks, PAT testing and provision of a helpdesk service to manage tasks. There are 5 key requirements set out in this specification, these are: Planned Maintenance Reactive Maintenance Portable Appliance Testing Helpdesk Semi-Skilled Operative These services will be delivered in line with the following objectives: - The provision of Planned Preventative Maintenance (PPM) services to the Mechanical and Electrical (M&E) plant & equipment included within the contract - The provision of reactive and emergency maintenance services to the Building Fabric and all M&E plant and equipment included within the contract - The provision of "ad-hoc" escort / access assistance to all specialist Service Providers, engaged in the delivery of these services - The carrying out of regular condition inspections across the facilities, at agreed intervals - Ensuring that all Statutory and Legislative compliance maintenance works are carried out to all M&E plant & equipment covered in this specification - The provision of specialist maintenance where required - The provision of a comprehensive Planned and Reactive maintenance service across the facilities that complies with the standards and provisions as outlined within this specification TfWM has made a commitment to and is working to develop good practice in infrastructure sustainability, including green and sustainable technologies in the design, refurbishment and maintenance of transport infrastructure facilities. The Service Provider will be required to demonstrate a commitment to sustainability by integrating sustainable development into their operating practices and culture throughout the Contract. This can be achieved by using low fuel consumption and emissions vehicles, optimising visits to each site, recycling of waste materials, disposing of any controlled waste in an approved manner, working with reusable components, using innovative designs and green technology or ethically sourced materials.

Lot Information

Lot 1

Renewal: The Contract will include two (2) optional extension periods in 1 x 3-year and 1 x 2-year increments. The final, potential end date if all extensions are invoked will be 31st March 2036.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06747b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070962-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£5,500,000 £1M-£10M
Lots Value
£5,500,000 £1M-£10M
Awards Value
£4,255,801 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20261 weeks ago
Submission Deadline
28 Apr 2026Expired
Future Notice Date
Not specified
Award Date
26 Jul 20261 weeks ago
Contract Period
31 Aug 2026 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B19 3SD
Post Town
Birmingham
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)

Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

ASCOT SERVICES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06747b-2026-07-27T17:40:27+01:00",
    "date": "2026-07-27T17:40:27+01:00",
    "ocid": "ocds-h6vhtk-06747b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGMD-1353-PZVX",
            "name": "West Midlands Combined Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGMD-1353-PZVX"
            },
            "address": {
                "streetAddress": "16 Summer Lane",
                "locality": "Birmingham",
                "postalCode": "B19 3SD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "email": "procurement.team@wmca.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-06475835",
            "name": "ARCUS FM LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "06475835"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PCRN-5685-VJHJ"
                }
            ],
            "address": {
                "streetAddress": "Enterprise House 168-170 Upminster Road",
                "locality": "Upminster",
                "postalCode": "RM14 2RB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI52"
            },
            "roles": [
                "tenderer"
            ],
            "details": {
                "url": "http://www.arcusfm.com",
                "scale": "large",
                "vcse": false
            }
        },
        {
            "id": "GB-COH-01799580",
            "name": "CBRE MANAGED SERVICES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "01799580"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PBLZ-9526-ZLWY"
                }
            ],
            "address": {
                "streetAddress": "61 Southwark Street",
                "locality": "London",
                "postalCode": "SE1 0HL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "roles": [
                "tenderer"
            ],
            "details": {
                "url": "http://www.cbre.com",
                "scale": "large",
                "vcse": false
            }
        },
        {
            "id": "GB-COH-06923160",
            "name": "CPL SERVICE RESPONSE LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "06923160"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PQXL-5992-BYRZ"
                }
            ],
            "address": {
                "streetAddress": "Kingsnorth House",
                "locality": "Birmingham",
                "postalCode": "B44 8LS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "roles": [
                "tenderer"
            ],
            "details": {
                "url": "https://cpl-group.co.uk/",
                "scale": "sme",
                "vcse": false
            }
        },
        {
            "id": "GB-COH-04323212",
            "name": "ORTON ELECTRICAL SERVICES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04323212"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PPLC-9388-WJQQ"
                }
            ],
            "address": {
                "streetAddress": "West Point, Second Floor, Mucklow Office Park, Mucklow Hill",
                "locality": "Halesowen",
                "postalCode": "B62 8DY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG36"
            },
            "roles": [
                "tenderer"
            ],
            "details": {
                "url": "http://www.ortongroup.co.uk",
                "scale": "sme",
                "vcse": false
            }
        },
        {
            "id": "GB-COH-04778608",
            "name": "ASCOT SERVICES UK LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04778608"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PHMC-7589-MWGQ"
                }
            ],
            "address": {
                "streetAddress": "Kestrel House Gibfield Park Avenue",
                "locality": "Manchester",
                "postalCode": "M46 0SU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD36"
            },
            "contactPoint": {
                "email": "bd@ascotservices.net"
            },
            "roles": [
                "supplier",
                "tenderer"
            ],
            "details": {
                "url": "http://www.ascotservices.com/",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGMD-1353-PZVX",
        "name": "West Midlands Combined Authority"
    },
    "planning": {
        "noEngagementNoticeRationale": "Market engagement was carried out in November 2024. Notice has been published: UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types Notice identifier: 2026/S 000-002164 Procurement identifier (OCID): ocds-h6vhtk-060374 (view related notices) Published 12 January 2026, 10:49am"
    },
    "tender": {
        "id": "PRT-ITS-WPG-2026-0013",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Transport Infrastructure Planned and Reactive Maintenance",
        "description": "This contract is for the provision of transport infrastructure planned and reactive maintenance across TFWM's asset portfolio (bus stations and park and ride sites), including proactive and reactive maintenance tasks, PAT testing and provision of a helpdesk service to manage tasks. There are 5 key requirements set out in this specification, these are: Planned Maintenance Reactive Maintenance Portable Appliance Testing Helpdesk Semi-Skilled Operative These services will be delivered in line with the following objectives: - The provision of Planned Preventative Maintenance (PPM) services to the Mechanical and Electrical (M&E) plant & equipment included within the contract - The provision of reactive and emergency maintenance services to the Building Fabric and all M&E plant and equipment included within the contract - The provision of \"ad-hoc\" escort / access assistance to all specialist Service Providers, engaged in the delivery of these services - The carrying out of regular condition inspections across the facilities, at agreed intervals - Ensuring that all Statutory and Legislative compliance maintenance works are carried out to all M&E plant & equipment covered in this specification - The provision of specialist maintenance where required - The provision of a comprehensive Planned and Reactive maintenance service across the facilities that complies with the standards and provisions as outlined within this specification TfWM has made a commitment to and is working to develop good practice in infrastructure sustainability, including green and sustainable technologies in the design, refurbishment and maintenance of transport infrastructure facilities. The Service Provider will be required to demonstrate a commitment to sustainability by integrating sustainable development into their operating practices and culture throughout the Contract. This can be achieved by using low fuel consumption and emissions vehicles, optimising visits to each site, recycling of waste materials, disposing of any controlled waste in an approved manner, working with reusable components, using innovative designs and green technology or ethically sourced materials.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 6600000,
            "amount": 5500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "To access tender documents, please firstly register on Proactis, WMCA's e-tendering platform. Registration link below; https://procontract.due-north.com/Login",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-28T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-07T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-29T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 6600000,
                    "amount": 5500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Bidders must already have, or commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability Insurance = PS10,000,000 Public Liability Insurance = PS10,000,000 Professional Indemnity Insurance = PS2,000,000 Bidders must complete WMCA's Financial Risk Assessment Tool and engage with WMCA prior to the end of the clarification period, if showing as 'Flag as Risk' or 'Fail' on any metrics."
                        },
                        {
                            "type": "technical",
                            "description": "Bidders must confirm that they have the human and technical resources to perform the contract to ensure compliance with the General Data Protection Regulation (GDPR). Bidders must confirm if they are a 'relevant commercial organisation' as defined in the Modern Slavery Act 2015 and if yes, must confirm that they are compliant with the annual reporting requirements contained within Section 54 of the Act. Bidders must confirm that they would be prepared to pay the real living wage if they are successful in winning this contract."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00",
                    "maxExtentDate": "2036-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will include two (2) optional extension periods in 1 x 3-year and 1 x 2-year increments. The final, potential end date if all extensions are invoked will be 31st March 2036."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "027641-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/027641-2026",
                "datePublished": "2026-03-26T09:03:05Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "The below risks have been identified but, the likelihood of the risk materialising, or the impact if it did materialise, are not yet quantifiable. Should one or more of these risks materialise, a subsequent modification to the public contract under paragraph 5 of Schedule 8 to the PA2023 (modification of contract following materialisation of a known risk) may be undertaken. Risk Escalation of international conflicts / Increase of trade tariffs / Emergence of Epidemic/Pandemic . Impact to satisfactory performance of the contract Significant rise in costs or lack of availability of equipment and materials. Why it is not possible to address within the contract Cannot predict availability issues, contracts can cover increased costs to a point, however not significant rises."
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-04778608",
                        "name": "ASCOT SERVICES UK LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "2",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-06475835",
                        "name": "ARCUS FM LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "3",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-01799580",
                        "name": "CBRE MANAGED SERVICES LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "4",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-06923160",
                        "name": "CPL SERVICE RESPONSE LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "5",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-04323212",
                        "name": "ORTON ELECTRICAL SERVICES LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            }
        ],
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Transport Infrastructure Planned and Reactive Maintenance",
            "status": "pending",
            "date": "2026-07-27T00:00:00+01:00",
            "value": {
                "amountGross": 5106962.02,
                "amount": 4255801.68,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-04778608",
                    "name": "ASCOT SERVICES UK LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50000000",
                            "description": "Repair and maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKG",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-08-06T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-09-01T00:00:00+01:00",
                "endDate": "2031-03-31T23:59:59+01:00",
                "maxExtentDate": "2036-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The Contract will include two (2) optional extension periods in 1 x 3-year and 1 x 2-year increments. The final, potential end date if all extensions are invoked will be 31st March 2036."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "070962-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/070962-2026",
                    "datePublished": "2026-07-27T17:40:27+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-07-27T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-08-07T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}