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Transport Infrastructure Planned & Reactive Maintenance

West Midlands Combined Authority

This public procurement record has 3 releases in its history.

Award

07 Sep 2026 at 16:41

UK7 - Contract Details Notice
Award

27 Jul 2026 at 17:40

UK6 - Contract Award Notice
Tender

26 Mar 2026 at 09:03

UK4 - Tender Notice
Summary of the contracting process

West Midlands Combined Authority procured transport infrastructure planned and reactive maintenance services for Transport for West Midlands’ asset portfolio, covering bus stations and park-and-ride sites across the West Midlands. The work includes planned preventative maintenance for mechanical and electrical plant and equipment; reactive, emergency and specialist repairs to building fabric and M&E systems; portable appliance testing; condition inspections; statutory and legislative compliance maintenance; a helpdesk to manage tasks; and semi-skilled operative support. The provider also assists specialist service providers with escorted access and site access. The service is expected to support sustainable maintenance practices, including efficient vehicles, optimised site visits, waste recycling, reusable components, green technologies and ethically sourced materials. This is a services procurement for repair and maintenance.

The procurement is complete and was run as a single-lot open procedure under the utilities regime. Five valid bids were received, including three from SMEs. Technical quality carried 60% of the evaluation and commercial price 40%. Ascot Services UK Limited was awarded the contract on 27 July 2026 for £4,255,801.68 excluding VAT (£5,106,962.02 including VAT). The contract was signed on 1 September 2026 and runs from 1 September 2026 to 31 March 2031, with optional extensions of three years and two years, potentially taking it to 31 March 2036. The original estimated value was £5,500,000 excluding VAT (£6,600,000 including VAT). Economic requirements included £10 million employers’ liability and public liability insurance and £2 million professional indemnity insurance.

This award demonstrates demand from a major regional transport authority for an integrated facilities and infrastructure maintenance provider able to combine planned, reactive and emergency work across operational public transport sites. Credible competitors would need dependable mechanical and electrical, building fabric, compliance, portable appliance testing and specialist maintenance capability, supported by a responsive helpdesk and sufficient semi-skilled field resources. The requirement favoured organisations able to manage statutory obligations, inspections, breakdown response, remedial quotations, certification, audits and quality controls consistently across a dispersed asset portfolio. Suppliers would also need robust financial-risk management, GDPR-compliant people and systems, modern slavery reporting where applicable, and a commitment to paying the real living wage. Sustainable operating practices and the ability to coordinate specialist contractors would strengthen future competitiveness.

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Notice Information

Notice Title

Transport Infrastructure Planned & Reactive Maintenance

Notice Description

This contract is for the provision of transport infrastructure planned and reactive maintenance across TFWM's asset portfolio (bus stations and park and ride sites), including proactive and reactive maintenance tasks, PAT testing and provision of a helpdesk service to manage tasks. There are 5 key requirements set out in this specification, these are: Planned Maintenance Reactive Maintenance Portable Appliance Testing Helpdesk Semi-Skilled Operative These services will be delivered in line with the following objectives: - The provision of Planned Preventative Maintenance (PPM) services to the Mechanical and Electrical (M&E) plant & equipment included within the contract - The provision of reactive and emergency maintenance services to the Building Fabric and all M&E plant and equipment included within the contract - The provision of "ad-hoc" escort / access assistance to all specialist Service Providers, engaged in the delivery of these services - The carrying out of regular condition inspections across the facilities, at agreed intervals - Ensuring that all Statutory and Legislative compliance maintenance works are carried out to all M&E plant & equipment covered in this specification - The provision of specialist maintenance where required - The provision of a comprehensive Planned and Reactive maintenance service across the facilities that complies with the standards and provisions as outlined within this specification TfWM has made a commitment to and is working to develop good practice in infrastructure sustainability, including green and sustainable technologies in the design, refurbishment and maintenance of transport infrastructure facilities. The Service Provider will be required to demonstrate a commitment to sustainability by integrating sustainable development into their operating practices and culture throughout the Contract. This can be achieved by using low fuel consumption and emissions vehicles, optimising visits to each site, recycling of waste materials, disposing of any controlled waste in an approved manner, working with reusable components, using innovative designs and green technology or ethically sourced materials.

Lot Information

Lot 1

Renewal: The Contract will include two (2) optional extension periods in 1 x 3-year and 1 x 2-year increments. The final, potential end date if all extensions are invoked will be 31st March 2036.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06747b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084599-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£5,500,000 £1M-£10M
Lots Value
£5,500,000 £1M-£10M
Awards Value
£4,255,801 £1M-£10M
Contracts Value
£4,255,801 £1M-£10M

Notice Dates

Publication Date
7 Sep 20264 weeks ago
Submission Deadline
28 Apr 2026Expired
Future Notice Date
Not specified
Award Date
27 Jul 20262 months ago
Contract Period
1 Sep 2026 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Midlands Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B19 3SD
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

ASCOT SERVICES UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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