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Direct Award Mechanical & Electrical - Planned and Reactive Maintenance

Wiltshire Council

This public procurement record has 3 releases in its history.

Award

23 Sep 2026 at 09:59

UK7 - Contract Details Notice
Award

30 Mar 2026 at 14:33

UK6 - Contract Award Notice
Award

30 Mar 2026 at 14:04

UK5 - Transparency Notice
Summary of the contracting process

Wiltshire Council appointed an interim provider for mechanical and electrical (M&E) planned and reactive maintenance across the Council’s estate. The services cover the majority of M&E functions and are intended to maintain essential statutory and safety-related services after the previous contractor failed. The work includes maintaining and servicing building plant, equipment and control systems, as well as statutory inspections and repairs. Delivery is across the Council’s estate in Wiltshire. The procurement is categorised as repair and maintenance services (CPV 50000000). The requirement concerns operational maintenance of a varied public estate, with continuity of services and compliance with statutory obligations central to its purpose.

The procurement is complete and the contract is active. Wiltshire Council made a direct award to Wessex Electricals (Shaftesbury), using emergency procurement provisions because contractor failure created an urgent need to maintain critical statutory and safety services. The award was dated 30 March 2026. The contract was signed on 1 May 2026 and runs from 1 May 2026 to 30 September 2027. Its value is £637,500 excluding VAT (£765,000 including VAT). There is one lot, marked suitable for small and medium-sized enterprises. The source gives urgency as the basis for the direct award; it does not set out a scored evaluation basis.

For suppliers considering similar future M&E maintenance work for Wiltshire Council, this award shows demand for an interim provider able to cover a broad estate and deliver both planned maintenance and reactive repairs. A credible supplier would need the capacity to mobilise rapidly, take over from an incumbent, become familiar with varied buildings, assets and control systems, and manage access and information transfers without interrupting service. Strong operational arrangements for statutory inspections, servicing and safety compliance would be central, alongside specialist labour and dependable supply chains. The buyer also identifies structured mobilisation, close contract management, performance monitoring and regular communication as measures for managing delivery risks. The awarded supplier is an SME, and the sole lot was identified as SME-suitable, indicating that this scale of requirement was accessible to smaller businesses.

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Notice Information

Notice Title

Direct Award Mechanical & Electrical - Planned and Reactive Maintenance

Notice Description

To maintain continuity of essential services, the Council proposes to implement time-limited interim arrangements for an 18-month period through a direct award permitted under the emergency procurement provisions. These interim arrangements include: Main M&E Provider -- Appointment of an interim contractor to deliver the majority of Mechanical and Electrical functions.

Procurement Information

The urgency therefore arises solely from the need to ensure continuity of critical statutory and safety-related services following contractor failure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0677e1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089953-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£637,500 £500K-£1M
Contracts Value
£637,500 £500K-£1M

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Mar 20266 months ago
Contract Period
1 May 2026 - 30 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wiltshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TROWBRIDGE
Postcode
BA14 8JN
Postcode Area
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
Not specified
Local Authority
Wiltshire
Electoral Ward
Trowbridge Central
Westminster Constituency
South West Wiltshire

Supplier Information

Number of Suppliers
1
Supplier Name

WESSEX ELECTRICALS (SHAFTESBURY) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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