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Commercial Storage provision

Worcestershire County Council

This public procurement record has 2 releases in its history.

Award

19 Jun 2026 at 08:51

UK6 - Contract Award Notice
Tender

01 Apr 2026 at 11:51

UK4 - Tender Notice
Summary of the contracting process

Worcestershire County Council recently engaged in a public procurement process seeking to outsource its record-keeping services due to the re-purposing of County Hall. The procurement, titled "Commercial Storage Provision," involves the secure, efficient, and cost-effective off-site storage services of various records. The tender falls under the service category of storage and retrieval services, and the procurement method employed was an open procedure. The process reached the award stage, with the contract worth £201,870 being awarded to Restore PLC, a large-scale supplier located in Rainham. Key production steps included a tender notice published on 1 April 2026, with the contract commencing on 20 July 2026, and expected to end by 18 July 2031. The delivery will be provided across the United Kingdom, specifically in the UKG region.

This tender presents lucrative opportunities for businesses specialising in storage and information management, potentially boosting growth by providing long-term services to a major local authority. Companies with expertise in secure data handling, compliance with data protection laws, and efficient record-keeping solutions are well-suited to compete in similar procurement processes. Participation in Worcestershire County Council’s initiatives can open pathways to build a strong portfolio within the public sector, reinforcing credibility and offering increased visibility and potential for future contracts. Additionally, businesses willing to adopt the Premier Supplier Partnership can benefit from improved cash flow through accelerated payments, further supporting their financial stability and growth.

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Notice Information

Notice Title

Commercial Storage provision

Notice Description

* Following the declaration that County Hall is surplus to the current needs of the Council, all remaining assets, services & functions operating from the County Hall site have been identified for disposal / relocation and this includes the physical records currently held in the Record Office building, managed by the Corporate Information Governance Team (CIGT). * The records held by CIGT comprise records created across the whole Council and include: * Legal files * Deeds and agreements * Adult and Children's Social care records * Highways, planning, development control, environment * Employee records * Funding and grant programme records * Building and property files * To ensure compliance with statutory obligations and best-practice standards, the Council seeks to appoint a contractor to provide secure, efficient, and cost-effective off-site storage services with retrieval, destruction, and related support. * Physical records are currently managed through a combination of the FileTrack records management system, locally maintained spreadsheets, and a suite of documented processes, policies, and standards. All boxes and oversized items are assigned a unique barcode identifier linked to FileTrack, enabling location control, audit trails, and retrieval management. Individual files within boxes are only barcoded if they have previously been requested, enabling accurate re-filing back into their originating container. * Retention and disposal activities are governed by the Council's Disposal Schedule, which is complex due to the broad range of services the Council delivers and the diverse types of records it creates. The schedule sets out minimum retention periods based on legislative obligations, statutory guidance, and operational needs. When the contents of a box reach the end of their retention period, CIGT initiates a review by contacting the relevant Data Owners. Disposal decisions may result in destruction approval, extended retention, or--in some cases--individual file-level reviews where mixed content exists.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067a96
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057828-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

63121100 - Storage services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
£201,870 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20263 months ago
Submission Deadline
8 May 2026Expired
Future Notice Date
Not specified
Award Date
10 Jun 20263 months ago
Contract Period
20 Jul 2026 - 18 Jul 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Worcestershire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR5 2QT
Postcode Area
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Worcester
Electoral Ward
Nunnery
Westminster Constituency
Worcester

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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