D3 Tenders | Core HR SaaS Licensing to include Recruitment Module

Notice Information

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Notice Title

Core HR SaaS Licensing to include Recruitment Module

Notice Description

This UK05 Notice is in consideration of Sellafield Ltd.'s (Sellafield) requirement for a number of planned procurements to implement SAP's Enterprise Resource Planning (ERP) cloud-based solution as an upgrade from Sellafield Ltd.'s legacy on-premise SAP ERP solution; which is affected by an end of supported life constraint, to a replacement and fully supported SAP ERP SaaS solution. Sellafield operates in a complex, highly regulated nuclear licensed site environment and regulated by the UK Office of Nuclear Regulation (ONR). To mitigate against the version of SAP Business Suite 7 (BS7) ERP becoming unsupported, Sellafield is proposing to migrate these core services in 4 phases as follows: 1. Procurement of SAP Cloud ERP Core HR SaaS Licenses around December 2026 (C15136) 2. Procurement of a specialist Implementation & Support Partner (ISP) for Core HR service around April 2027 (C15137) 3. Procurement of SAP Cloud ERP S/4HANA + EAM SaaS Licences around July 2027 (C23156) 4. Procurement of a specialist Implementation & Support Partner (ISP) for S/4HANA + EAM service around July 2027 (C15139) As background, Sellafield operates its core business processes through a mature SAP platform covering Finance, HR, Procurement and Warehousing operations. The current ERP system (SAP BS7) which is provided by SAP, will no longer be supported after December 2030. Due to extended SAP support deadline to the SAP ECC Human Capital Management (HCM) there is a threat that beyond that date critical HR systems will fail, which may result in data integrity issues business disruption, non-compliance and increased manual interventions. Sellafield intends to make a direct award to SAP UK Limited for procurements 1 and 3 above, for a Master Agreement to provide a new SAP ERP Cloud system and subscription model for the various modules to replace legacy ERP solutions including Success Factors, S/4HANA and EAM. Sellafield's justification for such a direct award to SAP UK Limited is under Paragraph 7 "Additional or repeat goods, services or works under 7 (b) justification, in addition to absence of competition due to technical reasons under Paragraph 4 "Single Suppliers" under the Procurement Act 2023 (PA23) justifications.

Procurement Information

* Sellafield's current SAP ERP system will become unsupported after December 2030, so it must be upgraded or replaced to maintain long-term support and avoid significant risks to business continuity, system reliability, and cyber security. * SAP underpins all core enterprise processes and is deeply integrated with critical operational and regulatory systems. Replacing it with a different ERP would require wholesale process redesign across Finance, Procurement, Warehousing and HR, as well as extensive data, integration and control rebuilds creating significant technical constraints, challenges and risks. This would create a transformation lasting over five years - far exceeding the proportional effort of an in-family SAP upgrade and impossible to complete before existing support ends. * The SAP upgrade path enables Sellafield Ltd to retain and extend substantial investments already made in SAP HANA infrastructure and existing SAP modules including SuccessFactors for Talent including the Learning Management System, and established integration patterns. This avoids the cost of retiring working solutions, rebuilding the integration landscape, or procuring extensive retraining and consultancy support required for a different ERP platform. * Sellafield operates in a complex, highly regulated nuclear licensed site environment and SAP ERP support various Site Licence Conditions required by the UK Office of Nuclear Regulation (ONR). * The existing SAP landscape has a significant number of integrations with other internal and external systems. Moving to an alternative ERP solution would require all interfaces being re-architected, re-engineered and tested for compliance which significantly increases the technical complexity and risk that the migration would fail. * Sellafield's strategy is to simplify its application estate, moving to fewer, more strategic enterprise platforms; adopting a new ERP supplier or best of breed mesh architecture approach would reverse this, increase fragmentation, and create unnecessary technical complexity. * ERP platforms are not interchangeable; they become part of an organisation's digital DNA. For a site of Sellafield's scale and regulatory complexity, moving away from SAP would create disproportionate technical difficulty, heightened operational risk and major transition costs. * Sellafield Ltd plans to engage directly with SAP UK Ltd given access to SAP's Master Cloud Customer Agreement (MCCA) programme is not achievable via a competition, thus significant commercial advantages of direct award to SAP UK Ltd, Procurements for the specialist Implementation & Support Partner (ISP) requirements; items 2 and 4 above, are intended to be competed via Crown Commercial Services (CCS) Back Office Software 2 (BOS2) RM6285 framework or alternate or replacement CCS framework noting BOS2 expires on 17th August 2027.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-067aff
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/030499-2026
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: UK5 - Transparency Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Direct
Procurement Method Details: Direct award
Tender Suitability: Not specified
Awardee Scale: Large

Common Procurement Vocabulary (CPV)

CPV Divisions: 72 - IT services: consulting, software development, Internet and support
CPV Codes: 72260000 - Software-related services

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: £27,600,000 £10M-£100M
Contracts Value: Not specified

Notice Dates

Publication Date: 1 Apr 20262 days ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 1 Apr 20262 days ago
Contract Period: 26 Feb 2027 - 25 Feb 2034 Over 5 years
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Complete
Awards Status: Pending
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: SELLAFIELD LIMITED
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: WARRINGTON
Postcode: WA3 6GR
Post Town: Warrington
Country: England
Major Region (ITL 1): TLD North West (England)
Basic Region (ITL 2): TLD6 Cheshire
Small Region (ITL 3): TLD61 Warrington
Delivery Location: Not specified
Local Authority: Warrington
Electoral Ward: Birchwood
Westminster Constituency: Warrington North

Supplier Information

Number of Suppliers: 1
Supplier Name: SAP (UK

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/030499-2026
1st April 2026 - Transparency notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/030486-2026
1st April 2026 - Transparency notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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