Notice Information
Notice Title
Fleet Sustainability and Compliance - Vehicle Maintenance and Repair
Notice Description
Southend-on-Sea City Council (SCC) is seeking to award a contract to three (3) Suppliers to provide SCC with a reliable, compliant, and high-quality fleet maintenance provision, that ensures the Council's vehicles remain safe, roadworthy, operationally available, and fully compliant with legal and manufacturer requirements when operating. This Service will cover the delivery of scheduled maintenance, reactive repairs, tyre services, and associated support activities as defined across the individual Lots, with the Suppliers required to meet the standards, responsibilities, and operational requirements set out in this specification. The requirements have been split into three (3) Lots; further information is set out below; Lot 1 Fleet Vehicle Routine Scheduled Maintenance Lot 2 Reactive Maintenance & Repairs Lot 3 Mobile Tyres Repairs & Replacement Local Government Reform and Re-organisation: The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.
Lot Information
Fleet Vehicle Routine Scheduled Maintenance
Renewal: Provision to extend for an additional 12 months in one period.
Reactive Maintenance & RepairsRenewal: Provision to extend for an additional 12 months in one period.
Mobile Tyres Repairs & ReplacementRenewal: Provision to extend for an additional 12 months in one period.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-068263
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/064390-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
50100000 - Repair, maintenance and associated services of vehicles and related equipment
Notice Value(s)
- Tender Value
- £480,000 £100K-£500K
- Lots Value
- £480,000 £100K-£500K
- Awards Value
- £733,908 £500K-£1M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 8 Jul 20261 weeks ago
- Submission Deadline
- 11 May 2026Expired
- Future Notice Date
- Not specified
- Award Date
- 7 Jul 20261 weeks ago
- Contract Period
- 31 Jul 2026 - 31 Jul 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active, Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTHEND-ON-SEA CITY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SOUTHEND-ON-SEA
- Postcode
- SS2 6FA
- Post Town
- Southend-on-Sea
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH3 Essex
- Small Region (ITL 3)
- TLH31 Southend-on-Sea
- Delivery Location
- TLH31 Southend-on-Sea
-
- Local Authority
- Southend-on-Sea
- Electoral Ward
- Victoria
- Westminster Constituency
- Southend East and Rochford
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/064390-2026
8th July 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/033949-2026
14th April 2026 - Tender notice on Find a Tender -
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
The provisioning of documentation relating to the Procurement Process and the submission of Responses from interested Parties will be conducted electronically via Southend-on-Sea City Council's Electronic Tender Facility, ProContract: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm The Candidates must ensure that they have downloaded and are fully aware of all the information which they are required to be in receipt of. This includes the Procurement Specific Questionnaire, Technical (Quality) Responses, Commercial (Price) Submissions, Tender Forms & Declarations. All submissions must be forms to be completed online via Pro Contract. All key procurement timescales will be found within the ITT document attached to the tender pack on ProContract.
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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