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The Provision of Passenger Transport Management System

Leicester City Council

This public procurement record has 2 releases in its history.

Award

11 Sep 2026 at 17:12

UK6 - Contract Award Notice
Tender

20 Apr 2026 at 08:56

UK4 - Tender Notice
Summary of the contracting process

Leicester City Council is procuring a cloud-based passenger transport management system to support its travel assistance duties for more than 1,500 eligible children, young people and adults each year. The users include children and young people with special educational needs and disabilities, children looked after, care-experienced young people and adults receiving social care support. The requirement is software and information systems for managing passenger transport, with associated delivery across the United Kingdom. The system is intended to support the Council’s service delivery and provide the operational capability needed to manage eligible passengers, transport arrangements and related information. The procurement covers a single integrated system rather than separate lots, and includes optional driver and parent applications.

The procurement has been awarded following an above-threshold open procedure. ALLOCATE SOFTWARE LIMITED was selected as the single supplier; the award is pending, with the standstill period ending on 22 September 2026 and contract signature scheduled by 16 October 2026. The award date is 11 September 2026. The awarded value is £901,461.80 excluding VAT (£1,081,754.16 including VAT), including options. Excluding options, the value is £482,941.80 excluding VAT (£579,530.16 including VAT); optional driver and parent applications could add up to £418,520 excluding VAT (£502,224 including VAT). The initial contract runs from 1 December 2026 to 30 November 2028, with four possible two-year extensions, giving a maximum end date of 30 November 2036. Tenders closed on 20 May 2026, with evaluation weighted 70% quality and 30% price. Five bids were received, with four reaching the final stage.

This award demonstrates demand for a substantial, specialist transport-management platform in local government, serving a large and varied population that includes SEND passengers, looked-after children, care-experienced young people and social-care users. A credible future competitor would need to provide a secure, scalable cloud system capable of supporting complex passenger eligibility, transport planning, operational management, reporting and service data. Strong quality performance matters more than price alone, as quality carried the greater evaluation weighting. Relevant capability should also include configurable data structures, audit trails, consent management, safeguarding and statutory reporting, accessibility compliance, and reliable integration with corporate finance, HR and CRM platforms. Suppliers able to support driver and parent mobile applications, changing operating models, new statutory obligations and compatibility with evolving devices and operating systems would be well placed for this requirement.

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Notice Information

Notice Title

The Provision of Passenger Transport Management System

Notice Description

The Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to provide a cloud-based system that will support the council in its duty to provide travel assistance to more than 1,500 eligible children, young people and adults each year, including children and young people with Special Educational Needs and Disabilities (SEND), children looked after, care experienced young people and adults receiving social care support.

Lot Information

Lot 1

Renewal: Initial term of 2 years with the option to extend for 2+2+2+2 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0685d8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086642-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£833,000 £500K-£1M
Lots Value
£833,000 £500K-£1M
Awards Value
£901,461 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20261 months ago
Submission Deadline
20 May 2026Expired
Future Notice Date
Not specified
Award Date
11 Sep 20261 months ago
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
Not specified
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

Allocate Software Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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