Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Colmers School & Sixth Form College ~ Cleaning Tender

Colmers School and Sixth Form College

This public procurement record has 2 releases in its history.

Award

26 Oct 2026 at 12:31

UK6 - Contract Award Notice
Tender

20 Apr 2026 at 14:15

UK4 - Tender Notice
Summary of the contracting process

Colmers School & Sixth Form College is procuring routine cleaning services for its large secondary school in Birmingham, near the Rubery and Longbridge border. The work covers 190 academic days, five inset days and 20 days of periodic cleaning each year. The service is intended for a school whose pupil roll is at capacity and expected to remain stable. The contractor is responsible for delivering the cleaning service across the school and maintaining the agreed standard of provision. The requirement is school cleaning (CPV 90919300), bought by Colmers School & Sixth Form College.

The procurement has been awarded to Genie Cleaning Services Ltd, an SME. The award is dated 23 October 2026 and remains pending; contract signature was scheduled for 6 November 2026. The contract is due to run from 1 April 2027 to 31 March 2030, with an option to extend for up to two further years at the governing body’s discretion. The stated gross award value is £810,000. The buyer used an open competitive flexible procedure. Five bids reached the final stage. Evaluation weighted quality at 70% and price at 30%. The single lot was marked suitable for SMEs. Monthly invoices are based on one-twelfth of the annual charge, with reconciliation against hours worked; client-requested variations are charged at an agreed hourly rate.

This award shows that the college’s cleaning requirement is substantial and operationally continuous, with work needed across the academic year and during periodic cleaning days. A credible competitor would need to guarantee both the contracted cleaning hours and service quality, and have reliable cover arrangements for planned and unplanned staff absence. The buyer places strong weight on quality: future competitors should be ready to set out a practical customer-engagement method for improving service and provide recent examples of using it on comparable contracts. The service model also needs to support monthly invoicing, reconciliation of actual hours against budgeted hours, and hourly pricing for client-requested variations. The award to an SME and the lot’s SME suitability indicate that smaller cleaning providers can compete for this type of school contract.

How relevant is this notice?

Notice Information

Notice Title

Colmers School & Sixth Form College ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for Colmers School & Sixth Form College. The value of the current contract is approximately PS162K per annum. Colmers School & Sixth Form College is a large secondary school within Birmingham and is situated on the Rubery / Longbridge border. The current pupil roll is currently stable at capacity and is anticipated to continue to be so. Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to this will need to be detailed along with examples of where this has been undertaken within similar contracts recently. The contract will commence on 1 April 2027 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. The successful Supplier will invoice the client for one-twelfth of the annual cost monthly, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client's requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for then a credit will be required by the Client. The Client requires that the tendered number of hours are always worked, and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. Please see PSQ Document for more information.

Lot Information

Lot 1

Renewal: 3+2 Please see PSQ Document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068666
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100976-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£810,000 £500K-£1M
Lots Value
£810,000 £500K-£1M
Awards Value
£810,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Today
Submission Deadline
22 May 2026Expired
Future Notice Date
Not specified
Award Date
23 Oct 20264 days ago
Contract Period
1 Apr 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Colmers School and Sixth Form College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B45 9NY
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Rubery & Rednal
Westminster Constituency
Birmingham Northfield

Supplier Information

Number of Suppliers
1
Supplier Name

Genie Cleaning Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...