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Sight testing and dispensing of spectacles to CYP with Special Educational Needs and Disabilities in Special Educational Settings in the West Midlands (6 Lots)

NHS Birmingham and Solihull Integrated Care Board

This public procurement record has 2 releases in its history.

Tender

06 Jul 2026 at 16:59

Tender Notice
Planning

21 Apr 2026 at 12:12

Planning Notice
Summary of the contracting process

The NHS Arden and Greater East Midlands Commissioning Support Unit, representing six Integrated Care Boards across the West Midlands, is currently in the tender stage for a contract titled "Sight Testing and Dispensing of Spectacles to Children and Young People with Special Educational Needs and Disabilities in Special Educational Settings." The procurement process is classified under services, specifically optician services, with a focus on improving health outcomes for young people with disabilities within special educational settings. This open procedure follows the HealthCare Services (Provider Selection Regime) Regulations 2023 and is not governed by the Procurement Act Regulations 2023. The procurement, valued at approximately £16,253,955, is divided into six lots corresponding to different regions within the West Midlands, with key dates starting from the Basic Selection Criteria period on 6th July 2026, and culminating in service commencement by early to mid-April 2027. Interested providers must submit their Stage 1 submissions by 10.00am on Monday, 27th July 2026, through the Atamis eTendering system.

This tender offers substantial opportunities for businesses specialising in optician services or healthcare provision, particularly those experienced in working with children and young people with special needs. By participating, businesses can potentially expand their operations across multiple regions in the West Midlands, engaging in a long-term contract with flexibility for extension, potentially reaching a maximum duration of nine years. Companies capable of delivering innovative, high-quality health services, and those adept at integrating and collaborating within educational and healthcare frameworks, stand to greatly benefit from competing for this contract. Such opportunities not only promise significant revenue but also allow businesses to contribute to reducing health inequalities and improving accessibility for a vulnerable population.

How relevant is this notice?

Notice Information

Notice Title

Sight testing and dispensing of spectacles to CYP with Special Educational Needs and Disabilities in Special Educational Settings in the West Midlands (6 Lots)

Notice Description

NHS Arden and Greater East Midlands Commissioning Support Unit (AGCSU) are inviting suitably qualified and experienced providers to deliver Sight testing and dispensing of spectacles to Children and Young People (CYP) with Special Educational Needs and Disabilities (SEND) in Special Educational Settings (SES) within the West Midlands on on behalf of Six (6) Integrated Care Boards (ICBs) across the West Midlands region as listed in section I.1 (who are referred to as the Commissioner(s).<br/><br/>Details of the 6 lots and respective Integrated Care System (ICB) and Contracting Authority across the West Midlands are as follows;<br/><br/>Lot 1 - Birmingham and Solihull ICB<br/><br/>Lot 2 - Black Country ICB<br/><br/>Lot 3 - Coventry and Warwickshire ICB<br/><br/>Lot 4 - Herefordshire and Worcestershire ICB<br/><br/>Lot 5 - Shropshire ,Telford and Wrekin ICB<br/><br/>Lot 6 - Staffordshire and Stoke-on-Trent ICB<br/><br/>The NHS Long Term Plan (2019) set out a commitment to provide sight tests for Children and Young People (CYP) with learning disabilities and autism in residential Special Educational Settings (SES). <br/><br/>While the NHS Long Term Plan commitment related specifically to CYP in residential SES, NHS England - in conjunction with the Department for Health and Social Care (DHSC) - announced on 19 June 2023 that the Sight Testing Service will be extended to day schools. <br/><br/>This Service shall support the statutory duties placed on health commissioners under the Children and Families Act 2014 and the SEND Code of Practice (0-25 years), including the identification of visual needs contributing to Education, Health and Care Plans (EHCPs). <br/><br/>The Commissioner(s) are each looking for Provider(s) to conduct Sight Tests with CYP within SES premises, delivered by a clinical and non-clinical workforce who have been fully trained to work with this cohort of Patients. <br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years (total maximum contract duration 9 years).<br/><br/>A separate General Ophthalmic Additional Services Model Contract - Special Educational Settings will be established with the preferred provider for each Lot.

Lot Information

C. Lot 1 - Birmingham and Solihull

Approximately 53 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 5,682.

The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years (total maximum contract duration 9 years).

The contract will have an estimated annual value of PS482, 970 (PS4, 346, 730 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.

The Contracting Authority will be using an eTendering system (Atamis) for this procurement exercise.

You can register your interest for this procurement exercise using the Atamis Health Family Supplier Portal via the 'Find Opportunities' page:

https://health-family-contract-search.secure.force.com/?searchtype=Projects

You can search for the opportunity using the following: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings

Further information and the Competitive Process documentation can be accessed via Atamis once you have registered your interest in the opportunity and are located in the documents area within the opportunity.

Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.

The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.

Options: option to extend the Contract for a period or periods of up to a further 4 years

D. Lot 2 - Black Country

Approximately 45 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 3, 777.

The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).

The contract will have an estimated annual value of PS321, 045 (PS2, 889, 405 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.

The Contracting Authority will be using an eTendering system for this procurement exercise.

Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:

https://health-family-contract-search.secure.force.com/?searchtype=Projects

You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings

Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.

The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.

Options: option to extend the Contract for a period or periods of up to a further 4 years

E. Lot 3 - Coventry and Warwickshire

Approximately 32 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 2, 914.

The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).

The contract will have an estimated annual value of PS247, 690 (PS2, 229, 210 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.

The Contracting Authority will be using an eTendering system for this procurement exercise.

Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:

https://health-family-contract-search.secure.force.com/?searchtype=Projects

You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings

Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.

The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.

Options: option to extend the Contract for a period or periods of up to a further 4 years

F. Lot 4 - Herefordshire and Worcestershire

Approximately 36 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 2, 395.

The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).

The contract will have an estimated annual value of PS203, 575 (PS1, 832, 175 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.

The Contracting Authority will be using an eTendering system for this procurement exercise.

Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:

https://health-family-contract-search.secure.force.com/?searchtype=Projects

You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings

Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.

The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.

Options: option to extend the Contract for a period or periods of up to a further 4 years

G. Lot 5 - Shropshire, Telford and Wrekin

Approximately 33 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 1, 753.

The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).

The contract will have an estimated annual value of PS149, 005 (PS1, 341, 045 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.

The Contracting Authority will be using an eTendering system for this procurement exercise.

Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:

https://health-family-contract-search.secure.force.com/?searchtype=Projects

You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings

Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.

The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.

Options: option to extend the Contract for a period or periods of up to a further 4 years

H. Lot 6 - Staffordshire and Stoke-on-Trent

Approximately 67 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 4,726.

The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).

The contract will have an estimated annual value of PS401, 710 (PS3, 615, 390 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.

The Contracting Authority will be using an eTendering system for this procurement exercise.

Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:

https://health-family-contract-search.secure.force.com/?searchtype=Projects

You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings

Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.

The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.

Options: option to extend the Contract for a period or periods of up to a further 4 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06873c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063362-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85160000 - Optician services

Notice Value(s)

Tender Value
£16,253,955 £10M-£100M
Lots Value
£16,253,955 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jul 20261 months ago
Submission Deadline
27 Jul 2026Expired
Future Notice Date
9 Jun 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Birmingham and Solihull Integrated Care Board
Additional Buyers

NHS Black Country Integrated Care Board

NHS Coventry and Warwickshire Integrated Care Board

NHS Herefordshire and Worcestershire Integrated Care Board

NHS Shropshire, Telford and Wrekin Integrated Care Board

NHS Staffordshire and Stoke-on-Trent Integrated Care Board

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1TT
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG1 Herefordshire, Worcestershire and Warwickshire, TLG2 Shropshire and Staffordshire, TLG3 West Midlands, TLG33 Coventry
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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