EEM0067 - Fire Safety, Security & Entry and Access Systems Framework

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            "id": "GB-COH-07762614",
            "name": "EFFICIENCY EAST MIDLANDS LIMITED",
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            "address": {
                "streetAddress": "3 Maisies Way",
                "locality": "Alfreton",
                "postalCode": "DE55 2DS",
                "country": "GB",
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        "id": "GB-COH-07762614",
        "name": "EFFICIENCY EAST MIDLANDS LIMITED"
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    "tender": {
        "id": "EEM0067",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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        "title": "EEM0067 - Fire Safety, Security & Entry and Access Systems Framework",
        "description": "This is a Planned Procurement Notice as Efficiency East Midlands (EEM) are conducting a tender exercise in June 2026 to procure a Fire Safety, Security & Entry and Access Systems Framework to replace our existing Frameworks (EEM0037 Door Entry, Access Control, CCTV and Warden Call Systems Framework and EEM0067 Fire & Intruder Alarms and Fire Protection Equipment) which will expire on October 2026. The Framework will be split into the following Lots: Lot 1 - Install and Maintenance of Fire and Intruder Alarms Lot 2 - Install and Maintenance of Door Entry, Access control and CCTV Lot 3 - Install and Maintenance of Warden Call Lot 1 The Scope for Lot 1 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance. * Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless). * Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless). * Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points). * Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals). * Intruder Alarm System Installations, Upgrades, Maintenance and Repairs. * Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs. * Aspirating System Installations, Upgrades, Maintenance and Repairs. * Fire Protection Equipment Supply, Maintenance, and Refill o Fire Extinguishers o Fire Hydrants o Fire Dampers o Fire Shutters o Fire Blankets o Fire Evacuation Chairs o Hose Reels, Inlets, Valves and Nozzles o Safety Signs * Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades. * Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades. * Fire Door Inspection Services * Emergency Lighting Systems Maintenance, Repairs and System Upgrades. * Fire and Intruder Alarm Engineers * All builders work and making good/redecoration of all building fabric disturbed by associated works. * Testing, commissioning, and system demonstrations, as fitted drawings and operation and maintenance manuals and any other works associated with contracts including any of the above-described works. 6 All contractors MUST be compliant with The Regulatory Reform (Fire Safety) Order 2005. Furthermore, all goods, works and services supplied to Members will be delivered in accordance with all relevant British, European and international Standards for fire safety systems or products. Lot 2 The Scope for Lot 2 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to meet current legislation and guidance on Door Entry, Access Control and CCTV Installs and Maintenance. Lot 2 covers the design and installation / extension to existing door entry and access control systems. Lot 2 also covers servicing, repairs and planned preventative maintenance of door entry and access control systems. All systems installed via Lot 2 of this Framework should be carried out in in line with the NSI code of practice NCP109. The equipment covered under this lot shall include, but not be restricted to, the following: * vandal resistant weatherproof keypad proximity reader with speech units * door entry panels * audio door entry handsets * universal lock releases * electromagnetic maglock and bracket sets * door release push buttons * proximity tags * 230V / DC power supply unit * emergency break-glass units * PC proximity controllers * biometric fingerprint readers * manufacturer's approved software * cables and containment All works shall be in compliance with BS EN ISO 9001:2015 and BS EN 60839-11-1 'Alarm and Electronic Security Systems, Electronic Access Control Systems, Systems and Component Requirements\", BS EN 60839-11-2 \"Alarm and Electronic Security Systems, Electronic Access Controls Systems\" application guidelines, BS EN 50486 \"Equipment for use in Audio and Video Door Entry Systems\", BS 7671 IET Wiring Regulations (latest edition), NCP109 and SI code of practice for \"Planning, Installation and Maintenance of Access Control Systems NSI\", and SSAIB code of practice for \"Access Control Systems\". Lot 2 covers the design and installation / extension to existing CCTV installations. Lot 2 also covers servicing, repairs and planned preventative maintenance of CCTV systems. Lot 3 The Scope for Lot 3 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to meet current legislation and guidance on Warden Call Systems. Lot 3 covers the design and installation / extension to existing warden call / assisted living systems. Lot 3 also covers servicing, repairs and planned preventative maintenance of all equipment The equipment covered under this lot shall include, but not be limited to, the following: * Personal alarms - supplied as either a pendant, wrist strap, pull cord etc. that can be connected to a base unit. * Activity monitors or sensors - that can detect movement in the home eg bed or chair occupancy sensor, occupancy sensor, epilepsy sensor, incontinence sensors, temperature extreme detector, property exit sensor and flood detectors etc. * Fall detectors - that can either be worn on a cord around the neck or around the wrist and can sense a serious fall and raise an alarm at a monitoring centre. * Base unit (dispersed or hard wired) - that can be connected to a telephone wire or ethernet cable for digital solutions and receive signals from personal sensors and from other sensors positioned around the home. Must have communication functionality built into them eg microphone. * Alarm linked smoke detector - CO2 sensors when activated automatically sounds an alert to the user and sends a distress call to the Response Team. * Sensor water - minimises risk of flood going undetected for a long time. * Sensor door contact - minimises risks involved in looking after individuals in assisted or shared living accommodation. Provides and alert when a resident goes off site potentially losing their bearings. * Sensor temperature - temperature extremes / heat centres are highly beneficial for residents who may be suffering from dementia who may leave food cooking too long or forget to turn their heating on in winter. * Sensor movement - the sensor will read any individual body temperature compared to that of the room and measure this in a form of infrared radiation. * Personal attack transmitter - IPX4 water resistant as standard complete with periodic supervisory signal checks for system integrity. * Ceiling pull chord switch - pull chord switch for WCs or other areas for extra peace of mind. * Call logging - keeps a full audit trail of events, search and product management reports, dual monitoring, alert staff when a door is opened or a doorbell is pressed. * Pages - call messages direct to members of staff for a rapid response. * Display units - clear displays to relay call messages to staff. * Panels - configured together in a wireless network to provide a radio footprint to cover the building / site. All work shall be carried out in compliance with the following British Standards: * BS 8521-2:2020 'Social Alarm Systems' * BS EN 50134 Parts 1 to 7 'Alarm Systems / Social Alarm Systems' * BS 7671 The IET Wiring Regulations Each lot may be divided into a Midlands sub-lot and a National sub-lot to encourage participation from small and medium-sized enterprises (SMEs). The documents will be available on Delta eSourcing from Monday 1st June 2026 with a submission deadline of Monday 10th August 2026. This is a Planned Procurement Notice, and we reserve the right to change details in the tender notice.",
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        "techniques": {
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        "submissionMethodDetails": "Tenders must be completed and submitted electronically via https://www.delta-esourcing.com/ (https://www.delta-esourcing.com/) Any submissions received via email (or other means) will be rejected. We reserve the right to cancel the tendering process and reject all bids at any time prior to award of tender without incurring any liability to the affected tenderers. We shall not be bound to accept the lowest or any tender and reserves to itself the right as its absolute discretion to accept or not to accept any tender. We also reserve the right to award a part Page 9 to 12 contract on any tender and disregard any items after the tender has been submitted. The tenderer shall be deemed to have examined fully, at the time of tendering, the tender documents. The tenderer shall bring any discrepancies to the attention of the Procurement Officer during the period allowed for tendering, otherwise it shall be accepted that all items in the Tender Documents have been included in the tender. We reserve the right to reject any tender submission that is returned without the required information. EEM reserve the right to reject a submission from an excluded supplier, excludable supplier and a supplier on the debarment list.",
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                "title": "Install and Maintenance of Fire and Intruder Alarms",
                "description": "Lot 1 is being created to support Members by providing the supply, installation, servicing and ongoing maintenance of fire safety systems and equipment, covering but not limited to: Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless). Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless). Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points). Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals). Sprinkler, Misting and Suppression Systems, New Installations, Maintenance and Repairs. Aspirating System Installations, Upgrades, Maintenance and Repairs. Fire Protection Equipment Supply, Maintenance, and Refill o Fire Extinguishers o Fire Hydrants o Fire Dampers o Fire Shutters o Fire Blankets o Fire Evacuation Chairs o Hose Reels, Inlets, Valves and Nozzles o Safety Signs Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades. Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades. Fire Door Inspection Services Emergency Lighting Systems Maintenance, Repairs and System Upgrades. This lot may be divided into two sub-lots: a Midlands sub-lot and a National sub-lot.",
                "status": "planned",
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                            "description": "The Contractor that receives a score of 5 will receive the maximum quality weighting for that question. All other Contractors will receive a proportion of the marks relevant to the percentage difference from the highest scoring Contractor for that question. Contractors evaluation scores and weighted score for each question will be added together and the contractor with the highest overall weighted score will be the highest scoring Contractor for the quality element of the evaluation process. Criteria will be 0-5 (0 being a Fail to 5 being Excellent) asset out in the tender documents.",
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                            "description": "There will bean allocated % weighting per question within the presentation. For each presentation question response, the Contractor hat receives a score of 5 will receive the maximum quality weighting for that question. All other Contractors will receive a proportion of the marks relevant to the percentage difference from the highest scoring Contractor for that question. Contractors evaluation scores and weighted score for each question will be added together and the contractor with the highest overall weighted score will be the highest scoring Contractor for the quality element of the evaluation process. Criteria will be 0-5 (0 being a Fail to 5 being Excellent) asset out in the tender documents.",
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            {
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                "title": "Install and Maintenance of Door Entry, Access control and CCTV",
                "description": "Lot 2 is being created to support Members through the provision of secure, reliable and fully integrated security and access solutions. The scope includes the design, supply, installation, servicing and ongoing maintenance of the following systems: Door Entry and Access Control Audio, video, digital and IP-based door entry systems Keypad, fob, card and biometric access control solutions Integration with existing security and building management systems Servicing, preventative maintenance and reactive repairs CCTV, Surveillance and Intruder Alarms Fixed, dome and PTZ CCTV cameras IP, HD and networked CCTV systems Recording, monitoring and remote access equipment Integration with wider security platforms Intruder alarm systems Planned preventative and reactive maintenance services Automated Entry and Physical Security Systems Automated and manual gates and barriers Automatic sliding, swing and revolving doors Bollards Roller shutters and security grilles Systems regulating pedestrian and vehicular access Compliance with safety, legislative and accessibility requirements Routine inspection, testing and scheduled maintenance Reactive maintenance and repair services This lot provides a comprehensive approach to access control, site security and automated entry, ensuring safe, compliant and resilient solutions across Member estates. This lot may be divided into two sub-lots: a Midlands sub-lot and a National sub-lot.",
                "status": "planned",
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                            "description": "There will bean allocated % weighting per question within the presentation. For each presentation question response, the Contractor hat receives a score of 5 will receive the maximum quality weighting for that question. All other Contractors will receive a proportion of the marks relevant to the percentage difference from the highest scoring Contractor for that question. Contractors evaluation scores and weighted score for each question will be added together and the contractor with the highest overall weighted score will be the highest scoring Contractor for the quality element of the evaluation process. Criteria will be 0-5 (0 being a Fail to 5 being Excellent) asset out in the tender documents.",
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            {
                "id": "3",
                "title": "Install and Maintenance of Warden Call",
                "description": "Lot 3 is being created to support Members by providing solutions to support independent living and resident safety, particularly in sheltered and supported housing schemes. It covers the installation and upkeep of technology that enables effective communication and emergency response, including (but not limited to): Warden call and nurse call systems Telecare and telehealth devices Personal alarms and emergency pull cords Assisted living systems Integration with monitoring centres Regular testing and maintenance Reactive maintenance This lot may be divided into two sub-lots: a Midlands sub-lot and a National sub-lot.",
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                        {
                            "type": "quality",
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                            "description": "The Contractor that receives a score of 5 will receive the maximum quality weighting for that question. All other Contractors will receive a proportion of the marks relevant to the percentage difference from the highest scoring Contractor for that question. Contractors evaluation scores and weighted score for each question will be added together and the contractor with the highest overall weighted score will be the highest scoring Contractor for the quality element of the evaluation process. Criteria will be 0-5 (0 being a Fail to 5 being Excellent) asset out in the tender documents.",
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                            "description": "There will bean allocated % weighting per question within the presentation. For each presentation question response, the Contractor hat receives a score of 5 will receive the maximum quality weighting for that question. All other Contractors will receive a proportion of the marks relevant to the percentage difference from the highest scoring Contractor for that question. Contractors evaluation scores and weighted score for each question will be added together and the contractor with the highest overall weighted score will be the highest scoring Contractor for the quality element of the evaluation process. Criteria will be 0-5 (0 being a Fail to 5 being Excellent) asset out in the tender documents.",
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            "futureNoticeDate": "2026-06-01T23:59:59+01:00"
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