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DOJ NIPS - Supply, Delivery and Disposal of Uniforms for Operational Staff

Northern Ireland Prison Service

This public procurement record has 2 releases in its history.

TenderUpdate

07 May 2026 at 14:15

UK4 - Tender Notice
Tender

23 Apr 2026 at 12:22

UK4 - Tender Notice
Summary of the contracting process

The Northern Ireland Prison Service, in conjunction with the CPD - Supplies & Services Division, has issued an active tender titled "DOJ NIPS – Supply, Delivery and Disposal of Uniforms for Operational Staff" with a total estimated value of £2,136,000. This procurement falls within the goods category, particularly focused on clothing and accessories, with a specific emphasis on occupational and industrial uniforms. This tender, governed by UKPGA 2023/54, is located in Belfast, UK, and is currently at the tender update stage. Interested suppliers must submit electronically via eTendersNI with the expression of interest deadline extended to 26th May 2026, while enquiries can be made until 15th May 2026. The awarding process is set to be concluded by 5th August 2026, with contract commencement anticipated on 10th August 2026 for an initial two-year period, followed by the possibility of two further two-year extensions. The procurement method in use is a competitive flexible procedure, which includes multiple stages assessing both technical and qualitative criteria.

This tender presents considerable opportunities for businesses specializing in the production and supply of occupational clothing, protective gear, and accessories, as well as those skilled in secure disposal services. The requirements divided into six lots—general uniform, utility uniform, uniforms with emblems, accessories, waterproof clothing, and uniform disposal—create a diverse range of opportunities for various suppliers. Companies with a strong capability in supplying bulk uniform items with technical specificity, as well as those with expertise in waste management and sustainability practices, would be particularly well-suited to this tender. The structure allows suppliers to bid on multiple lots, provided they can demonstrate the capacity to deliver across the contracts, making it an attractive prospect for established suppliers seeking to expand their portfolio within the public sector.

How relevant is this notice?

Notice Information

Notice Title

DOJ NIPS - Supply, Delivery and Disposal of Uniforms for Operational Staff

Notice Description

The Northern Ireland Prison Service (NIPS) (the Buyer) is an Executive agency of the Department of Justice Northern Ireland (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the DOJNI. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. The Northern Ireland Prison Service wish to appoint a supplier(s) to supply and deliver a range of uniform items. The Buyer also wishes to appoint a supplier to securely dispose of old and surplus uniform items. The requirement will be divided into 6 separate lots: Lot 1 - General uniform, Lot 2 - Utility uniform, Lot 3 - Uniform with emblems, Lot 4 - Accessories, Lot 5 - Waterproof clothing, Lot 6 - Uniform disposal. The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each. Suppliers should refer to the Specification for full details of the requirements.

Lot Information

General uniform

Supply of general uniform items

Options: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract. Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained.

Renewal: The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

Utility uniform

Supply of utility uniform items

Options: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract. Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained.

Renewal: The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

Uniform with emblems

Supply of uniform items with emblems

Options: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract.Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained.

Renewal: The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

Accessories

Supply of uniform accessories

Options: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract. Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained.

Renewal: The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

Waterproof clothing

Supply of waterproof clothing

Options: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract. Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained.

Renewal: The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

Uniform disposal

Disposal of uniform items

Renewal: The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068981
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041969-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

18000000 - Clothing, footwear, luggage articles and accessories

18100000 - Occupational clothing, special workwear and accessories

18110000 - Occupational clothing

18113000 - Industrial clothing

18420000 - Clothing accessories

35113400 - Protective and safety clothing

50800000 - Miscellaneous repair and maintenance services

90000000 - Sewage, refuse, cleaning and environmental services

90510000 - Refuse disposal and treatment

90513000 - Non-hazardous refuse and waste treatment and disposal services

Notice Value(s)

Tender Value
£1,780,000 £1M-£10M
Lots Value
£1,780,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 May 20263 months ago
Submission Deadline
15 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Aug 2026 - 9 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Ireland Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT8 8NA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0E Lisburn and Castlereagh
Delivery Location
TLN Northern Ireland
Local Authority
Lisburn and Castlereagh
Electoral Ward
Beechill
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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