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Payroll Software and Managed BACS Service

THOMAS DEACON EDUCATION TRUST

This public procurement record has 3 releases in its history.

TenderCancellation

24 Jun 2026 at 09:59

UK12 - Procurement Termination Notice
TenderUpdate

28 Apr 2026 at 10:14

UK4 - Tender Notice
Tender

27 Apr 2026 at 14:24

UK4 - Tender Notice
Summary of the contracting process

The Thomas Deacon Education Trust, located in Peterborough, United Kingdom, initiated a procurement process for a "Payroll Software and Managed BACS Service" under an open procedure. This procurement aimed to secure a comprehensive payroll software solution, including installation, configuration, and maintenance, as well as a managed BACS service. However, by 24th June 2026, the process was cancelled due to the Trust reconsidering their requirements amid developing merger arrangements. The tender was initially active with a submission deadline on 29th May 2026 and a contract period designed to start on 1st November 2026, potentially extending to 2030.

This procurement created significant opportunities for businesses specialising in human resources software, financial transaction processing, and software support services. Although cancelled, the process highlighted an opportunity appropriate for companies with expertise in payroll management, BACS services, and education sector solutions. A business with capabilities in implementing and maintaining multi-site payroll systems and meeting statutory and pension requirements would have been well-suited for this tender. Despite its cancellation, businesses in the sector should remain prepared for similar future opportunities, potentially re-conceived by the Trust to meet evolving institutional needs.

How relevant is this notice?

Notice Information

Notice Title

Payroll Software and Managed BACS Service

Notice Description

The contracting authority is seeking to procure a payroll software solution and associated managed BACS service to support the in-house delivery of payroll across a multi-academy trust. The requirement includes the provision, implementation, configuration, support and maintenance of a payroll system suitable for a multi-site education environment. The system must support monthly payroll processing, statutory payroll requirements, pension scheme administration requirements, payroll reporting, finance reporting outputs, employee and manager self-service functionality where required, and secure handling of payroll data. The requirement also includes a managed BACS service for payroll-related payments, together with appropriate controls, reporting, support and service continuity arrangements. The supplier will be required to support implementation, data migration, testing, parallel running, go-live and post-go-live transition support. The Trust will retain responsibility for operating an in-house payroll function. The contract is intended to cover the contracting authority's current payroll requirements and reasonably anticipated future requirements, including potential growth in employee numbers or sites during the contract term. The initial contract term is three years, with the option to extend as set out in the procurement documents. Full details of the specification, implementation requirements, service levels, evaluation criteria, pricing requirements and contract terms are set out in the tender documents.

Lot Information

Lot 1

Options: The contract may include options for additional services and variations within the scope of the procurement, including but not limited to: Onboarding of additional schools, trusts or organisational units Increases in employee numbers, payroll volumes or number of payrolls Additional modules, functionality or system features Additional integration services with HR, finance or other systems Additional implementation or configuration services beyond the initial scope Additional support, training or consultancy services Any such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract. Options will only be used where they fall within the scope of the original procurement and represent value for money.

Renewal: The contract will be awarded for an initial term of three (3) years. The contracting authority reserves the option, at its sole discretion, to extend the contract for a further period of up to twelve (12) months, on the same terms and conditions. Any extension will be subject to satisfactory supplier performance, continued requirement and value for money. The maximum total contract term, including any extension, will not exceed four (4) years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068bbf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059236-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

48450000 - Time accounting or human resources software package

66172000 - Financial transaction processing and clearing-house services

72261000 - Software support services

72263000 - Software implementation services

72268000 - Software supply services

Notice Value(s)

Tender Value
£227,500 £100K-£500K
Lots Value
£227,500 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jun 20262 months ago
Submission Deadline
29 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THOMAS DEACON EDUCATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PETERBOROUGH
Postcode
PE1 2UW
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH41 Peterborough
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Peterborough
Electoral Ward
Park
Westminster Constituency
Peterborough

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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