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Supply of AHU Filters and Belts

West Suffolk NHS Foundation Trust

This public procurement record has 2 releases in its history.

Award

20 Aug 2026 at 14:04

UK6 - Contract Award Notice
Tender

29 Apr 2026 at 16:22

UK4 - Tender Notice
Summary of the contracting process

West Suffolk NHS Foundation Trust procured goods for its air-handling systems: air-handling unit (AHU) filters and belts, including air filters (CPV 42514310; wider classification 42510000 covers filtering and air-conditioning equipment). The requirement supports the Trust’s facilities in Bury St Edmunds, Suffolk, with delivery identified in the United Kingdom. The buying organisation is an NHS foundation trust based at Hardwick Lane, Bury St Edmunds. This is a supply opportunity rather than a works or maintenance contract: businesses should be able to provide the specified AHU consumables and support their delivery to an NHS customer. The procurement covered one lot and was identified as suitable for both small and medium-sized enterprises and voluntary, community or social enterprises.

The procurement is complete and awarded following an above-threshold open procedure. Six bids were received and five reached the final stage. The tender deadline was 3 June 2026 at 12:00, enquiries closed on 29 May 2026 at 12:00, and the award period ended on 15 July 2026. The lot’s estimated value was £150,000 excluding VAT, or £180,000 including VAT. Evaluation weighted cost at 60% and quality at 40%. The contract was awarded on 1 July 2026 to APPROVED AIR LIMITED for £58,333 excluding VAT, or £70,000 including VAT. The awarded contract period is 1 October 2026 to 30 September 2027, with one possible 12-month renewal to 30 September 2028. A signature milestone was scheduled for 21 September 2026.

This award demonstrates established NHS demand for recurring AHU filters and belts, with air filters forming the awarded requirement. A credible competitor would need dependable capability to source, supply and deliver AHU consumables for a large institutional environment, while meeting the technical quality requirements set out in the tender documents. The evaluation balance shows that price is important but quality accounts for a substantial part of the decision, so suppliers should be able to evidence consistent product performance, specification compliance and reliable fulfilment alongside competitive pricing. The process attracted six bids, including five final-stage bids from SMEs, indicating that the requirement can be approached by smaller specialist suppliers with suitable supply capacity and relevant experience.

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Notice Information

Notice Title

Supply of AHU Filters and Belts

Notice Description

Invitation to tender for the supply of Air Handling Unit (AHU) Filters and Belts

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068e5e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079478-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

42514310 - Air filters

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
£58,333 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20266 days ago
Submission Deadline
3 Jun 2026Expired
Future Notice Date
Not specified
Award Date
1 Jul 20261 months ago
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Suffolk NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURY ST EDMUNDS
Postcode
IP33 2QZ
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH64 West Suffolk
Delivery Location
TLH14 Suffolk CC
Local Authority
West Suffolk
Electoral Ward
Southgate
Westminster Constituency
Bury St Edmunds and Stowmarket

Supplier Information

Number of Suppliers
1
Supplier Name

APPROVED AIR LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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