Planning

Maternity EPR System

CALDERDALE AND HUDDERSFIELD SOLUTIONS LIMITED

This public procurement record has 4 releases in its history.

PlanningUpdate

14 May 2026 at 14:36

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

13 May 2026 at 14:51

UK2 - Preliminary Market Engagement Notice
Planning

13 May 2026 at 14:40

UK2 - Preliminary Market Engagement Notice
Planning

13 May 2026 at 14:19

UK3 - Planned Procurement Notice
Summary of the contracting process

The public procurement process for the "Maternity EPR System" is being conducted by Calderdale and Huddersfield Solutions Limited, situated at Huddersfield Royal Infirmary, Lindley, Huddersfield, United Kingdom. As a central government public authority, they are currently in the planning stage of this procurement. This process involves a Request for Information (RFI) aimed at early market engagement for developing the specification for a Maternity Electronic Patient Record (EPR) system, primarily targeted at CHFT and community midwifery. The response deadline for this RFI is set for 1st June 2026. The procurement is categorised under IT software packages and software supply services, with an expected gross value of £600,000 and a specific interest in involvement from SMEs. The formal procurement notices are scheduled for release on 29th June 2026, and the contract period is intended to begin on 16th June 2027, extending until 15th June 2030, with potential renewals.

This planned procurement represents a significant opportunity for businesses specialising in IT, particularly those with experience in developing software systems for the healthcare sector. Companies that have a track record of delivering maternity EPR solutions within the NHS, possess strong integration capabilities, and can demonstrate compliance with national standards will find themselves well-positioned to compete. The procurement method being open allows greater access for a range of vendors, including SMEs, aiming to support innovative and cost-effective solutions. This could facilitate business growth through securing substantial, long-term government contracts and expanding their presence in the healthcare technology market.

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Notice Information

Notice Title

Maternity EPR System

Notice Description

Complete Maternity EPR system

Planning Information

Request for Information (RFI) – Maternity Electronic Patient Record (EPR) Early Market Engagement / Soft Market Testing (non‑binding) Contracting Authority: Calderdale & Huddersfield Solutions Ltd on behalf of CHFT Procurement Reference: C447217 RFI Issue Date: 14/05/2026 Response Deadline: 1/06/2026, 12:00 (UK time) Contact for queries: Kasia.mordka@cht.nhs.uk Purpose: This Request for Information (RFI) is intended to support early market engagement to inform future specification development for a Maternity Electronic Patient Record (EPR) for CHFT and community midwifery. This RFI is not a procurement exercise and does not constitute a commitment to procure. Participation is optional and responses will not be scored or used to down‑select suppliers at this stage. 1. Supplier Overview Please provide a brief overview of: • Your organisation and maternity EPR offering - product name/version • Experience delivering maternity EPR solutions within the NHS • Current or recent NHS maternity customers (if applicable) • High-level product roadmap relevant to maternity services 2. Clinical Scope (High Level) Please confirm whether your solution supports the following areas of the maternity pathway (Yes / Partial / Planned), with brief commentary: • Antenatal care (including booking, risk assessment, care planning) • Intrapartum care (labour and birth documentation) • Postnatal care (including discharge and follow-up) 3. Alignment with National Maternity Standards • Please outline your level of alignment with current national standards, including: • Digital Maternity Record Standard (DAPB3066) • PRSB maternity record headings • Use of SNOMED CT and NHS Number 4. Interoperability / Integration Please describe, at a high level: • Interoperability approach (e.g. FHIR / APIs) • Ability to integrate with a core EPR / PAS and shared care records – key requirement • Approach to data sharing across organisational boundaries • Provide workflow diagram that outlines the technical integration and inbound connectivity with the Trust’s systems. 5. Clinical Safety and Assurance Please confirm: • Compliance with DCB0129 and support for DCB0160 • Availability of a Clinical Safety Case and Hazard Log 6. Reporting and Data Use (High Level) Please provide a summary of: • Reporting and audit capabilities for maternity services • Support for quality, safety and service improvement reporting 7. Implementation Considerations At a high level, please outline: • Typical implementation approach and timeline • Experience migrating from existing maternity systems 8. Indicative Commercial Model For indicative purposes only, please provide details of: • Licensing / charging model • Expected implementation costs • Expected recurrent costs typically associated with your solution – hosting, maintenance, etc • Any common commercial assumptions that influence pricing (e.g. activity levels, number of sites, deployment model) • Typical contract length and how that influences pricing Costs may be provided as: • Typical ranges; or • An example based on a recent implementation Please clearly state any assumptions used. 9. Hardware Model Please describe the hardware model required to deploy and operate your maternity EPR solution in clinical and community settings, including: • Whether specialist hardware (e.g. portals / clinical panel PCs) is required or recommended • Whether hardware is supplied directly by your organisation, via third‑party partners, or expected to be procured by the Trust • Any typical assumptions regarding device numbers, locations or configurations Where specialist or recommended hardware is required, please indicate: • Typical capital cost ranges (where known) • Whether ongoing support, warranty or replacement costs are included or additional • Any known dependencies on specific third‑party suppliers 10. Additional Comments Please add any additional information you believe would be helpful in informing future specification development or understanding the maternity EPR market. Declaration: The information provided is accurate to the best of our knowledge and provided for market engagement purposes only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0697f6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044492-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48517000 - IT software package

72268000 - Software supply services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 May 2026Today
Submission Deadline
27 Jul 20263 months to go
Future Notice Date
29 Jun 20262 months to go
Award Date
Not specified
Contract Period
15 Jun 2027 - 15 Jun 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CALDERDALE AND HUDDERSFIELD SOLUTIONS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUDDERSFIELD
Postcode
HD3 3EA
Post Town
Huddersfield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
Not specified
Local Authority
Kirklees
Electoral Ward
Lindley
Westminster Constituency
Colne Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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