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National Joint Registry - Data Management, Solutions, Statistical Analysis, Reporting & Associated Services

HEALTHCARE QUALITY IMPROVEMENT PARTNERSHIP

This public procurement record has 2 releases in its history.

Tender

10 Aug 2026 at 12:29

UK4 - Tender Notice
Planning

15 May 2026 at 11:09

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Healthcare Quality Improvement Partnership Ltd is procuring services for the National Joint Registry, covering data collection, data management, secure technology hosting, statistical analysis, clinical surveillance and reporting. The service supports the Registry’s role in improving patient safety, clinical decision-making, implant monitoring and quality of care for joint replacement procedures. The scope includes data submission and validation, data linkage, monitoring of implants and patient outcomes, statistical methods and outlier detection, annual and ad hoc reporting, dashboards, research-ready datasets, information governance, stakeholder support, training and digital services. Work will initially support NHS and independent-sector hospitals in Northern Ireland, Wales, England, the Isle of Man, Jersey and Guernsey, with services delivered for stakeholders across healthcare, research, regulation, patients and the orthopaedic device industry.

The procurement has reached tender: HQIP has invited offers through an open procedure, with electronic submission allowed in English. There is one lot. The deadline for enquiries is 25 September 2026 at 12:00, and bids must be submitted by 14 October 2026 at 12:00. Evaluation is due to conclude by 13 January 2027. The contract is scheduled to run from 1 August 2027 to 31 July 2032, with renewal or extension possible to 31 July 2034. The core budget is up to £14,580,000 including VAT (£12,150,000 excluding VAT); potential extensions are valued at up to £2,916,000 including VAT per year. The stated potential ceiling, including extensions and additional requirements, is £44,027,892 including VAT (£36,689,910 excluding VAT). Evaluation allocates 20% to price and 80% to quality, including service delivery, data collection, technology, statistical analysis, information governance, support, reporting, innovation and social value.

This opportunity suits a strategic delivery partner able to operate secure, resilient and scalable health-data services at substantial national and cross-border scale. Relevant suppliers will need proven capability in registry data collection, management, validation, cleansing, reconciliation and linkage, with secure hosting and strong cyber resilience. Experience of statistical analysis, clinical surveillance, outlier management, reporting, dashboards, research datasets and medical-device or patient-outcome data would be relevant. The requirement also calls for technology development, interoperability with NHS and other datasets through modern APIs, information governance, regulatory compliance, business continuity and controlled use of automation, advanced analytics and artificial intelligence. Suppliers should be able to provide stakeholder helpdesk, training and communications, work with clinicians, patients, healthcare organisations, researchers, regulators and industry, and demonstrate effective governance, programme management, continuous improvement and service transition.

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Notice Information

Notice Title

National Joint Registry - Data Management, Solutions, Statistical Analysis, Reporting & Associated Services

Notice Description

The contract will initially be delivered for Northern Ireland, Wales, England, Isle of Man, Jersey, Guernsey - both NHS and Independent sector hospitals, for a period of 5 years, at a maximum total budget of up to PS14,580,000 GBP including VAT, PS12,150,000 GBP excluding VAT. Bids exceeding this limit will be rejected. There is potential to extend the contract for up to two additional years at a potential value of PS2,916,000 GBP per year including VAT, PS2,430,000 GBP per year excluding VAT. These extension values are based on no aspirational intent being invoked and are therefore subject to increase proportionally to the contract value if aspiration intent is invoked. All pricing submissions must be in regard to this 'core' value, and not inclusive of any extension costs or aspirational intent costs, i.e. Please only submit a cost schedule up to the maximum core value of PS14,580,000 GBP including VAT, PS12,150,000 GBP excluding VAT. The maximum budget 'core' value excludes the potential two year extension and aspirational intent as described in section C of Annex A - Service Specification Please note, there is no commitment by the Authority at this stage to include any aspirational intent measures. Taking the total of this aspirational intent into account, as well as the possibility that a contract extension may be offered for an additional two years, the potential ceiling value is PS44,027,892 GBP including VAT, PS36,689,910 GBP excluding VAT There is also a potential that the contract price will be subject to discretionary inflationary uplifts. About the National Joint Registry The National Joint Registry (NJR) is the largest orthopaedic joint replacement registry in the world. It collects, analyses and reports information on joint replacement procedures to improve patient safety, support clinical decision-making, monitor implant performance and improve the quality of care across the UK and Crown Dependencies. Joint replacement surgery is one of the most successful interventions in modern healthcare, restoring mobility and reducing pain for hundreds of thousands of patients. The NJR plays a critical role in monitoring the long-term performance of joint replacement implants and surgical techniques, providing robust evidence to clinicians, healthcare organisations, regulators, patients and the orthopaedic device industry. The NJR was established in April 2002 by the Department of Health and the Welsh Government following recommendations arising from the National Audit Office investigation into the failure of the 3M Capital Hip System. Operational responsibility for the Registry transferred to the Healthcare Quality Improvement Partnership (HQIP) on 1 April 2008. The Registry has progressively expanded its scope, collecting: *hip and knee replacement data since April 2003; *ankle replacement data since April 2010; and *shoulder and elbow replacement data since April 2012. The geographical coverage of the Registry has also expanded to include: *Northern Ireland (2013); *the Isle of Man (2015); and *Guernsey (2019). *Jersey (2025) Today, the NJR contains data relating to millions of joint replacement procedures and continues to expand annually. It is recognised internationally as a leading clinical registry and provides an essential evidence base for improving outcomes, supporting research, informing procurement decisions and identifying patient safety concerns at the earliest opportunity. The NJR is funded primarily through an annual subscription model based on eligible joint replacement procedures undertaken by NHS organisations and independent healthcare providers across participating nations. Since 2014, the orthopaedic device industry has also contributed through an annual subscription supporting supplier feedback services and related reporting. Income is managed by HQIP through a dedicated NJR fund under the governance of the NJR Board. The Healthcare Quality Improvement Partnership (HQIP) is procuring a Supplier to deliver data collection, management and technology and statistical analysis and reporting. The successful Supplier will be responsible for the secure operation, maintenance and continuous development of the NJR's data management technology services and statistical analysis supporting one of the world's largest orthopaedic registries and enabling the delivery of high-quality information to patients, clinicians, healthcare providers, commissioners, regulators, researchers and the orthopaedic industry. The procurement comprises: *Core Services *NJR data collection, data management and technology solutions; statistical analysis and reporting services. HQIP is seeking a strategic delivery partner that can demonstrate: *proven expertise in delivering secure, resilient and scalable data services; *a collaborative and solution-focused approach to partnership working; *innovation and a commitment to continuous service improvement; *responsiveness, flexibility and excellent customer service; *strong governance, information security and regulatory compliance; *the ability to identify opportunities to improve efficiency, data quality and user experience; and *effective communication and stakeholder engagement. The successful Supplier will be expected to work collaboratively with HQIP to ensure seamless delivery of the Registry, maintaining continuity of service whilst supporting future innovation and development. Over the lifetime of the Contract, the Authority's ambitions include: *improving the quality, completeness and timeliness of data collection, validation and submission processes; *enhancing the resilience, scalability, performance and security of the Registry's technology platform; *increasing interoperability with NHS systems, national datasets and other relevant health and care services through open standards and modern APIs; *improving user experience through intuitive digital services, enhanced reporting capabilities and greater self-service functionality for stakeholders; *supporting more timely reporting, surveillance, analytics and insight generation to improve patient safety, clinical outcomes and service performance; *enabling the responsible adoption of automation, advanced analytics and emerging technologies, including artificial intelligence where appropriate and compliant with legal, ethical and information governance requirements; *strengthening cyber resilience, business continuity and operational sustainability; *supporting collaborative working across healthcare providers, patients, regulators, researchers, industry and other registries; *maintaining flexibility to adapt to future changes in clinical practice, regulatory requirements and national health policy; and *ensuring the Registry remains a leading international example of excellence in clinical registry management and medical device surveillance. The scope of services includes: *Collection, processing and management of registry data through direct data entry, system interfaces and other approved data submission mechanisms; *Secure hosting, storage and management of NJR data and associated information assets; *Data validation, cleansing, quality assurance and reconciliation processes to maximise data accuracy, completeness and credibility; *Data linkage, comparison and reconciliation with relevant national and international datasets; *Development, operation and enhancement of continuous monitoring and surveillance systems, including implant and patient outcome monitoring; *Statistical analysis and reporting services, including: ooutlier detection and monitoring; odevelopment and maintenance of statistical methodologies; oanalysis supporting patient safety, clinical effectiveness and service improvement; oproduction of datasets and content for the NJR Annual Report; and odelivery of ad hoc analyses and data requests as required; *Production, publication and dissemination of reports, dashboards, datasets and stakeholder information services for patients, clinicians, healthcare providers, researchers, regulators and industry partners; *Preparation and provision of research-ready datasets and support for approved research activity; *Management of data access, disclosure and information governance processes, including patient data requests, research applications and regulatory requirements; *Provision of stakeholder support services, including helpdesk functions, user support, training, communications and maintenance of stakeholder contact databases; *Hosting, maintenance, development and operation of NJR stakeholder-facing digital services, including web-based reporting and information services; and *Provision of expert advice and support on registry development, data management, analytics, clinical surveillance and emerging best practice within the UK and internationally. Further details of the existing programme can be found at: https://www.njrcentre.org.uk/

Lot Information

Lot 1

Renewal: Up to PS2,916,000 GBP per year including VAT, PS2,430,000 GBP per year excluding VAT. This proposed extension value will also include pro rata funding of any additional aspirational measures invoked in the first 5 years of the contract. For example: If an aspirational annual requirement costing PS500,000 per year is invoked in year 5 then the extension funding (if the aspirational measure is continued) will be the above figures plus the additional PS500,000 per year.

Planning Information

Healthcare Quality Improvement Partnership (HQIP) as hosts of the National Joint Registry are seeking to engage with the market on the recommissioning of the NJR Data Management, Solutions, Statistical Analysis, Reporting & Associated Services tender. The Authority is looking to build on the successes of the existing programme currently contracted with NEC Software Solutions UK Limited. Further information as well as details of the current programme can be found at: https://www.necsws.com/case-studies/healthcare/national-joint-registry HQIP will be holding a pre-market engagement session with potential suppliers on Monday 8th June 2026 2.00pm-4.00pm. This meeting will focus on the commissioning of a host for the NJR Data Management, Analysis & Associated Services. The session will then be followed by a closed meeting where funders will discuss the content of the premarket engagement session, and decide on the scope of the specification. Also in attendance will be representatives from the patient network, incumbent supplier(s) and implant manufacturers. The aim of the pre-market engagement session is for interested parties to hear and contribute to discussions with system experts and patient groups that will feed into the NJR's final decisions on the scope of the tender during this next contract period, and the anticipated outcomes over the 5-7 years of the programme. The existing specification is available for review by any interested parties and whilst it will provide information on how the current programme was scoped, it is important to understand that the recommissioning of this programme and its specification will be amended to suit future ambitions, including additions to requirements. At this point, the Authority is planning to run this procurement under an open tender. The proposed dates (subject to change solely at the Authority’s discretion) are as follows: •8th June 2026: Pre Market Engagement Session •Publication of tender opportunity: July - August 2026 •Evaluation of submitted bids: October - November 2026 •Award: January – February 2027 •Mobilisation: February – August 2027 •Contract start - 1st August 2027 Whilst the Authority intends to stick to the timeline, it may deviate away from it at any time. The expected value of the contract will be subject to increase under aspirational intent measures which will be defined in the service specification at point of tender. The authority cannot commit to the value and potential aspirational measures/additions at this stage, but it may become a requirement between the premarket engagement event and the tender opportunity going live. The aspirational intent will cover the value range and mechanisms for invoking each element of it. If you would like to join this premarket engagement event, please register by close of business on Thursday 4th June 2026 via: https://forms.office.com/e/MKKh28r8ty You may also use this opportunity to request a copy of the existing project specification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0699ce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075692-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85100000 - Health services

Notice Value(s)

Tender Value
£36,689,910 £10M-£100M
Lots Value
£36,689,910 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20261 months ago
Submission Deadline
14 Oct 20261 weeks to go
Future Notice Date
20 Jul 2026Expired
Award Date
Not specified
Contract Period
1 Aug 2027 - 31 Jul 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEALTHCARE QUALITY IMPROVEMENT PARTNERSHIP
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2V 6DL
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Cheap
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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