Planning

ESTATES IMPROVEMENT PLAN - RESTING FACILITIES

WEST MIDLANDS FIRE AND RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Planning

15 May 2026 at 16:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Midlands Fire and Rescue Authority is in the planning stage of a procurement process titled "ESTATES IMPROVEMENT PLAN - RESTING FACILITIES," focusing on the provision of new station resting facilities. The procurement involves the purchase of single foldable beds, mattresses, and reclining chairs, suitable for use at their 38 fire stations. The preliminary market engagement notice was published on 15th May 2026. Interested parties are requested to provide feedback by responding to a series of questions by 16:00 on Friday, 5th June 2026. This initiative is aimed at creating healthier and more inclusive work environments, with procurement expected to begin by 1st August 2026 and potentially lasting until 1st August 2032, including renewal options. The main procurement category is goods, specifically concerning seats, chairs, and related furniture, with a delivery focus on the UK West Midlands region.

This tender offers an excellent opportunity for suppliers in the furniture and bedding industries to engage with a public authority buyer. Small and medium enterprises (SMEs), as well as voluntary, community, and social enterprises (VCSEs), are particularly encouraged to participate given the lot's suitability criteria. The procurement is designed to ensure robust competition and assess market appetite, offering potential business growth through an anticipated demand for approximately 320 beds and 300 to 500 chairs. Businesses equipped with solutions prioritising durability, cleanability, and inclusivity could find this opportunity advantageous. It is also a chance to establish long-term contracts for ongoing supply and maintenance services of the procured items, thus fostering business stability and growth in collaboration with a reputable public entity.

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Notice Information

Notice Title

ESTATES IMPROVEMENT PLAN - RESTING FACILITIES

Notice Description

West Midlands Fire and Rescue Authority ("Authority") is engaging with the market with regards to a potential requirement for station resting facilities. Our fire stations are more than just buildings - they are the foundation of emergency response and public safety. To effectively serve our communities, we must operate from facilities that are modern, inclusive, and equipped to meet 21st-century challenges. This means: * Healthier work environments - Providing our firefighters and staff with state-of-the-art facilities that prioritize well-being, contamination control, and operational efficiency, ensuring they can perform at their best. * Inclusivity and diversity - Ensuring our stations are accessible and welcoming for a diverse workforce by incorporating modern amenities that support gender equality, mental health, and well-being. To support the above the Authority is reviewing the current resting provision with a view to provide beds and resting chairs at all of our 38 fire stations. The purpose of this market engagement process is to enable the Authority to establish the following: - Is there is a sufficient supplier base to ensure robust competition - What is the appetite in the market for the provision of the required goods - How attractive to suppliers is the proposed package being procured - What is the estimated price range The publication of this Notice in no way commits the Authority to commence any subsequent procurement exercise or award any contract. The Authority reserves the right not to proceed with the planned procurement process at any time.

Planning Information

In order for the Authority to gain a better understanding of the market and to assist the Authority in making an informed decision regarding the future procurement opportunity we ask that you take the time and respond to the questions below by 16:00 Friday 5th June 2026. Please kindly respond to the Procurement Team by emailing procurement@wmfs.net Q1. There is a requirement for single foldable beds and mattresses to be used on a rotational basis by firefighters on different shifts, therefore the mattresses must be covered in an easy cleanable material. Please provide details/links to suitable beds (maximum of 3) Q2. The initial requirement is for approximately 320 beds and mattresses. Please provide details of pricing and lead times also for an on-going supply of replacements in small quantities. Mattresses and bed frames may be required separately. Q3. Please provide details of cleaning and maintenance of the beds and mattresses detailed above, this should include: a) daily after use b) regular deep clean Please also state whether you provide service B. Q4. There is a requirement to replace existing reclining chairs (similar to Parker Knoll Norton) which are no longer fit for purpose, with a chair suitable for resting after a stressful incident, watching TV and general downtime. The single seat chairs must have a commercial warranty, should be built to last and covered in a cleanable, hard-wearing material that does not snag or rip. Please provide details/links to suitable chairs. Details should include an expected life of the chairs. (maximum of 3) Q5. The initial requirement is for between 300 to 500 chairs. Please provide details of pricing and lead times also for an on-going supply for replacements in small quantities. Q6. Please provide details of cleaning and maintenance of the chairs detailed above, this should include: a) daily after use b) regular deep clean Please also state whether you provide service B. Please include: Company Name Contact Name Email Address Telephone Number Link to website

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069a7b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045119-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39110000 - Seats, chairs and related products, and associated parts

39143000 - Bedroom, dining room and living-room furniture

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 May 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
5 Jun 20261 day to go
Award Date
Not specified
Contract Period
31 Jul 2026 - 1 Aug 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS FIRE AND RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B7 4HW
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG3 West Midlands
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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