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Communities, Consultation & Engagement Framework

WEST YORKSHIRE COMBINED AUTHORITY

This public procurement record has 2 releases in its history.

Planning

04 Jun 2026 at 14:31

UK2 - Preliminary Market Engagement Notice
Planning

21 May 2026 at 14:01

UK3 - Planned Procurement Notice
Summary of the contracting process

The procurement process titled "Communities, Consultation & Engagement Framework" is being coordinated by the West Yorkshire Combined Authority, a sub-central government public authority located in Leeds, United Kingdom. This procurement is currently in the planning stage, with primary focus on the services industry category, specifically targeting community, social, and personal services. The framework is expected to commence on 24th August 2026, with an initial duration of two years, expandable to a maximum of four years through optional extensions. The overall budget for this contract is estimated at £4,000,000. Key milestones include the publication of a Prior Information Notice and a planned procurement notice, the latest of which was published on 4th June 2026. Near-term procurement deadlines include the closure of the tender period on 18th June 2026 and the expected end of the award period on 10th August 2026.

This tender offers substantial opportunities for business growth, particularly for small and medium enterprises (SMEs) specialised in consultation and engagement services. Businesses with expertise in designing consultation plans, methodology development, analytical reporting, and targeted engagement are well-suited to compete. The framework agreement allows for collaboration with the West Yorkshire Combined Authority and its partners, enabling suppliers to contribute to high-impact projects. With existing partnerships available with local councils in West Yorkshire, businesses can leverage this opportunity to enhance their market positioning and engage with diverse audiences. An open procurement method ensures transparency and encourages broad participation from qualified vendors keen to deliver quality services aligned with industry best practices.

How relevant is this notice?

Notice Information

Notice Title

Communities, Consultation & Engagement Framework

Notice Description

The Combined Authority undertakes a wide range of consultation and engagement activities in order to ensure that its work best reflects public expectations and aspirations, is developed and implemented in ways that have public support and is progressed in partnership with key stakeholders. Due to the Combined Authority working at pace delivering projects on a variety of themes, through multiple methods and diverse audiences, the Communities, Consultation and Engagement Team is seeking to establish a framework to commission as needed suppliers to help us effectively and efficiently deliver our priorities. Framework suppliers will work closely with the Communities, Consultation and Engagement Team who will commission, manage and review the work being carried out. Our partner organisations may also commission work on this framework from time-to-time. The work carried out must adhere to best practice and guidance principles (including, but not limited to the Consultation Gunning Principles, the Public Sector Equality Duty, WCAG 2.2 level AA guidance). It should be informed by the Combined Authority's standards and approach to community consultation and engagement. The scope of the activities required is broad and may include delivery of full end-to-end consultation or engagement projects as well as small pieces of work that would contribute to a project's design and development or be part of the analysis / supporting documentation. Examples of the types of activities are: * Consultation and Engagement Plans - supporting the development and design of plans to consult or engage large populations. This could be on large projects or programmes that can involve working with multiple partners. * Methodology design and support - support for a broad range of activities to capture insight and feedback, such as surveys, workshops, focus groups - online, telephone, face-to-face, paper/post. * Targeted delivery - designing sampling frameworks and targeting communications to engage specific audiences and demographics and facilitate accessible participation. * Outputs and outcomes - ensuring quality data, analysis and reporting, with clearly articulated insights to be communicated effectively and accessibly to different audiences. All the above will be project or programme specific deliverables and could be driven by the Combined Authority or in partnership with external organisations such as local authorities. We envisage the framework to consist of 3 Lots and would be established for an initial two (2) year term with 1 + 1 x 12 month optional extensions to be applied creating a maximum contract term of four (4) years. The anticipated budget is PS4,000,000 across all Lots and for the full 4 year period if all extension periods are taken.

Planning Information

In January 2025, a Prior Information Notice (PIN) (for information only) was published, which included details and registration information for a Market Engagement Event relating to the future commissioning of the Communities, Consultation and Engagement Framework. The event took place on 26 February 2025 at 2:00pm and was held online via Microsoft Teams. Its key objectives were to gather market insights, understand best practice, support development of the final Statement of Requirements, and introduce the e‑tendering portal (YORtender) that will be used for the procurement. The event slides will be made available to all prospective bidders as part of the tender documentation. As this engagement activity was undertaken prior to the introduction of the Procurement Act 2023 notice regime, it was considered sufficient to inform the development of the procurement. On that basis, it was determined that a further pre‑market engagement exercise was not necessary. For info purposes please find a link to the PIN below: https://www.find-tender.service.gov.uk/Notice/003330-2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069f7d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052939-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jun 20261 months ago
Submission Deadline
18 Jun 2026Expired
Future Notice Date
4 Jun 2026Expired
Award Date
Not specified
Contract Period
24 Aug 2026 - 25 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE4 West Yorkshire
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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