The supply of cleaning services to Saffron Academy Trust's Alec Hunter Academy

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06b228-2026-06-10T16:00:54+01:00",
    "date": "2026-06-10T16:00:54+01:00",
    "ocid": "ocds-h6vhtk-06b228",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGVP-5227-NVBY",
            "name": "SAFFRON ACADEMY TRUST",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGVP-5227-NVBY"
            },
            "address": {
                "streetAddress": "Saffron Walden County High School",
                "locality": "Saffron Walden",
                "postalCode": "CB11 4UH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH35"
            },
            "contactPoint": {
                "name": "Jiger Shah",
                "email": "tenders@sitemark.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.saffron.academy/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-05737232",
            "name": "Sitemark Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05737232"
            },
            "address": {
                "streetAddress": "Blackmore Business Park",
                "locality": "Hanley Swan, Worcestershire",
                "postalCode": "WR8 0EF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG12"
            },
            "contactPoint": {
                "name": "Jiger Shah",
                "email": "tenders@sitemark.co.uk",
                "telephone": "+44(0)1684 580680"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Managing a compliant public-sector procurement process on behalf of the Contracting Authority (Saffron Academy Trust's Alec Hunter Academy) to procure cleaning services",
            "details": {
                "url": "https://www.sitemark.co.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGVP-5227-NVBY",
        "name": "SAFFRON ACADEMY TRUST"
    },
    "tender": {
        "id": "SIT-9199337",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "The supply of cleaning services to Saffron Academy Trust's Alec Hunter Academy",
        "description": "Sitemark Ltd is managing a compliant public-sector tender process on behalf of Saffron Academy Trust's Alec Hunter Academy (the Contracting Authority) to procure cleaning services. To access the ITT tender documentation and submit your response, you must express interest and opt in.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1020000,
            "amount": 850000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procurement will be conducted using a competitive flexible procedure, structured to ensure proportionality, transparency, and alignment with the nature of the requirement. Given that the cleaning services being procured are routine and well defined within the facilities management market, no pre-market engagement was undertaken. The specifications, service standards, and performance expectations are considered standard across the sector, and there is a sufficiently mature and competitive supplier base capable of responding without prior consultation. The procedure is designed as a staged evaluation process. At the initial stage, Tenderers will submit a written response to the quality questions, including social value, alongside their pricing submission. These elements will be evaluated against the following weighted criteria: * Quality - Response to Tender, including social value: 40% * Pricing: 40% Following this initial assessment, the highest-ranking Tenderer or Tenderers, with a minimum of 1 and a maximum of 4, will be invited to proceed to the presentation stage. This stage carries a weighting of 20% and is intended to validate and further assess the Tenderers' proposed delivery model, mobilisation approach, and alignment with the Contracting Authority's objectives. The final contract award will be made to the most advantageous tender achieving the highest combined score across all evaluated stages, expressed as a total out of 100%. The Contracting Authority retains discretion throughout the process. This includes the right to: * Reject tenders deemed to be abnormally high or low in price * Seek clarifications or hold meetings with Tenderers where necessary * Award the contract in whole or in part * Decline to award to the lowest priced or any tender The detailed scoring mechanism and evaluation methodology are set out in the document SIT-9199337-Scoring-Methodology (V1.0)(Jun 26) within the ITT tender pack, which governs how scores are applied consistently across all tender submissions."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://in-tendhost.co.uk/sitemarklimited/aspx/ProjectManage/57",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-07-10T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-26T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-02T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1020000,
                    "amount": 850000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Response to tender - quality",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Pricing",
                            "description": "Pricing schedule - commercial",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Presentation",
                            "description": "Presentation",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-11-02T00:00:00+00:00",
                    "endDate": "2029-11-01T23:59:59+00:00",
                    "maxExtentDate": "2031-10-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension for 2 years (one year at a time) at the discretion of the Contracting Authority."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://in-tendhost.co.uk/sitemarklimited/aspx/ProjectManage/57"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "054877-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/054877-2026",
                "datePublished": "2026-06-10T16:00:54+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}