Estates Consultancy Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06b53f-2026-06-19T08:41:29+01:00",
    "date": "2026-06-19T08:41:29+01:00",
    "ocid": "ocds-h6vhtk-06b53f",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXNY-4251-DZLZ",
            "name": "The Police and Crime Commissioner for Warwickshire",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXNY-4251-DZLZ"
            },
            "address": {
                "streetAddress": "Warwickshire Police Headquarters",
                "locality": "Leek Wootton",
                "postalCode": "CV35 7QB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG13"
            },
            "contactPoint": {
                "email": "procurement@warwickshire.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXNY-4251-DZLZ",
        "name": "The Police and Crime Commissioner for Warwickshire"
    },
    "tender": {
        "id": "WPA26-0066",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Estates Consultancy Services",
        "description": "The Police and Crime Commissioner for Warwickshire, on behalf of Warwickshire Police, is inviting tenders for the provision of Estates Consultancy Services. Warwickshire Police delivers a programme of small to medium-scale estates projects across its operational estate. These include refurbishments, extensions, alterations, fit-outs, infrastructure upgrades and planned maintenance works. Planned projects over the next two financial years include, but are not limited to, HVAC upgrades, building refurbishments (internal and external), lighting improvements, fire alarm systems, electrical switchgear and air handling unit upgrades, and associated grounds works. Drawing on experience and the inherently unpredictable nature of policing, the success of our projects relies on partnering with suppliers who are adaptable and able to respond flexibly to our evolving needs. We are therefore seeking a supplier that has experience of delivering comparable estates consultancy services within a policing environment and/ or to other UK Law Enforcement, Defence, or Criminal Justice customers with strict security and vetting requirements comparable to policing. The appointed consultant will provide client-side advisory and delivery support, working under the direction of the Estates Manager, who will retain overall project management responsibility. Services will include, but are not limited to: * Preparation of business cases, briefs and specifications * Management of multi-disciplinary design teams (RIBA stages 1-7) * Procurement support for works contracts * Programme, risk and cost management * Contract administration (e.g. JCT/NEC) * Stakeholder engagement and reporting * Technical advisory (including planning, CDM, and regulatory compliance) * Site attendance, quality assurance and project close-out The requirement will be tendered as a single contract. The Authority considered whether the requirement could appropriately be divided into lots. Following assessment, it was concluded that a single contract is operationally and technically preferable due to the need for a consistent and integrated approach, ensuring alignment in advice, delivery standards and reporting. In addition, evidence from the previous procurement undertaken by ourselves demonstrates that the market can deliver the full scope as a single contract. The proposed contract term is two (2) years with the option to extend for up to a further two (2) periods of twelve (12) months each, subject to satisfactory performance and project requirements. The contract value is expected to be in the region of 10-15% of capital works value, actual % value may vary depending on the nature and size of the capital project. Based on the current capital expenditure pipeline and a project value of 10-15% the estimated total contract value is between PS1,755,129 and PS2,632,694 (excluding VAT) over the full potential 4-year term (these figures have been updated from the original UK4 Tender Notice as we were advised by Estates of revised works expenditure for the next 3 years). The total contract value is therefore an estimate and indicative only, value may increase or decrease depending on number and scope of projects, capital budget availability, estate and asset changes plus any future policing reform requirements. How to apply: All expressions of interest must be made via the Warwickshire Police In-tend portal hosted on the In-tend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home Suppliers may view tender details via the 'Tenders' section. Access to procurement documents requires supplier registration/login. New suppliers should register and then access the 'Portals' section and select connect with Warwickshire Police. Any questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal. Full details of the procurement process, evaluation methodology, specification and contract conditions are contained within the tender documents on the In-tend portal. The Authority has determined that Preliminary Market Engagement (PME) is not required for this procurement. A full competitive tender exercise for estates consultancy services was undertaken in May 2024. Since contract award, further assurance of supplier capability and market capacity has been gained through contract delivery. The estates consultancy market is well-established and stable, with no indication of material changes since the previous procurement. The requirements are clearly defined and based on recent specifications, refined through operational experience. As such, there is no material uncertainty that would necessitate further market engagement to shape the procurement approach. On this basis, undertaking PME is not considered proportionate and would be unlikely to deliver additional value. The Authority is satisfied that proceeding directly to tender will support effective competition and compliance with the Procurement Act 2023. Procurement and Legal Information: The following summarises key procedural and legal aspects of this procurement. Full details are provided in the tender documentation. This procurement falls above the relevant threshold and is therefore subject to the Procurement Act 2023. It is a tender process requiring the submission of proposals, pricing information and mandatory commercial information. The Authority is conducting a one-stage open procedure in accordance with the Procurement Act 2023. Full details of the procurement process, evaluation methodology and contract conditions are provided in the tender documents. The Authority reserves the right to amend the procurement process and timetable as necessary throughout the procurement in accordance with the Procurement Act 2023 and the principles of transparency and equal treatment. The Authority has identified potential contract modification grounds in accordance with Schedule 8 of the Procurement Act 2023. Details are provided in the \"Other Information\" section of this notice. In accordance with Schedule 5 paragraph 8 of the Procurement Act 2023, the Authority reserves the right to make a direct award where the competitive procedure does not result in an acceptable tender and the statutory conditions are met. The Authority reserves the right, where legally permissible under the Act, to award additional similar goods or services to the appointed supplier where required and where all statutory conditions are satisfied. Any conflicts of interest identified during this procurement will be managed by the Authority in accordance with the Procurement Act 2023 and its internal governance procedures. The Authority reserves the right not to award a contract as a result of this procurement procedure.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71241000",
                        "description": "Feasibility study, advisory service, analysis"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71242000",
                        "description": "Project and design preparation, estimation of costs"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71312000",
                        "description": "Structural engineering consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315200",
                        "description": "Building consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71530000",
                        "description": "Construction consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71541000",
                        "description": "Construction project management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3159232.68,
            "amount": 2632693.9,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "All expressions of interest must be made via the Warwickshire Police In-tend portal hosted on the In-tend Bluelight Hub: Link to home page https://sell2.in-tend.co.uk/blpd/home Link to this specific tender https://sell2.in-tend.co.uk/blpd/publictender-details?tid=db835d45-2b3b-4319-8ecd-edd43747f2e9 Suppliers may view tender details via the 'Tenders' section. Access to procurement documents requires supplier registration/login. New suppliers should register via the 'Portals' section and select Warwickshire Police. Any questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal. Full details of the procurement process, evaluation methodology, specification and contract conditions are contained within the tender documents.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-07-20T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-14T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-16T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 3159232.68,
                    "amount": 2632693.9,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "weightingDescription": "The quality evaluation will assess responses against the published scoring methodology contained within the tender documents. Price scores will be calculated using a relative pricing model.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Conditions of Participation and Assurance",
                            "description": "Conditions of Participation will be assessed on a pass / fail basis as per the Procurement Specific Questionnaire and will consider the Supplier's legal and financial capacity and technical ability to perform the contract. This will also include an assessment of information provided in the Supplier Assurance Questionnaire on a Pass/Fail basis. The Evaluation Panel will assess the supplier information provided via the Central Digital Platform for completeness and compliance with what is required under the Act and Regulations. This will include a review of Basic Supplier Information, Exclusion Grounds, some Economic and Financial Standing information (e.g. as set out in the supplier's most recent financial accounts), and details of connected persons and beneficial ownership."
                        },
                        {
                            "type": "quality",
                            "name": "Technical Questions",
                            "description": "Weighting 45% Maximum marks 45 Including Company Capabilities and Specialisms, Experience, Case Studies, Anticipated Key Challenges and Risks."
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Weighting 10% Maximum marks 10 Our Social Value objectives are: * Employment and training for those who face barriers to employment. * Support the reduction in crime through community cohesion, awareness raising and action. * Sustainable procurement practices: reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies. The Social Value element can be submitted via the DICM Pluggin portal, a platform we use that highlights local projects and charities which suppliers can support through donations, volunteering, or other resources. Full details are included in the tender documents."
                        },
                        {
                            "type": "price",
                            "name": "Pricing",
                            "description": "Weighting 45% Maximum marks 45 The lowest overall day rate for each stated role will be awarded the full weighting available in the price element of the criteria as below. Director level or equivalent Weighting 20% Maximum Marks 9 Senior / Lead Consultant or equivalent Weighting 49% Maximum Marks 22 Consultant or equivalent Weighting 31% Maximum Marks 14 For smaller bidders with only one single day rate this rate should be entered into each of the 3 roles with a note in the commentary section of the pricing spreadsheet."
                        },
                        {
                            "type": "quality",
                            "name": "Conditions of Participation and Assurance",
                            "description": "Conditions of Participation will be assessed on a pass / fail basis as per the Procurement Specific Questionnaire and will consider the Supplier's legal and financial capacity and technical ability to perform the contract. This will also include an assessment of information provided in the Supplier Assurance Questionnaire on a Pass/Fail basis. The Evaluation Panel will assess the supplier information provided via the Central Digital Platform for completeness and compliance with what is required under the Act and Regulations. This will include a review of Basic Supplier Information, Exclusion Grounds, some Economic and Financial Standing information (e.g. as set out in the supplier's most recent financial accounts), and details of connected persons and beneficial ownership."
                        },
                        {
                            "type": "quality",
                            "name": "Technical Questions",
                            "description": "Weighting 45% Maximum marks 45 Including Company Capabilities and Specialisms, Experience, Case Studies, Anticipated Key Challenges and Risks."
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Weighting 10% Maximum marks 10 Our Social Value objectives are: * Employment and training for those who face barriers to employment. * Support the reduction in crime through community cohesion, awareness raising and action. * Sustainable procurement practices: reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies. The Social Value element can be submitted via the DICM Pluggin portal, a platform we use that highlights local projects and charities which suppliers can support through donations, volunteering, or other resources. Full details are included in the tender documents."
                        },
                        {
                            "type": "price",
                            "name": "Pricing",
                            "description": "Weighting 45% Maximum marks 45 The lowest overall day rate for each stated role will be awarded the full weighting available in the price element of the criteria as below. Director level or equivalent Weighting 20% Maximum Marks 9 Senior / Lead Consultant or equivalent Weighting 49% Maximum Marks 22 Consultant or equivalent Weighting 31% Maximum Marks 14 For smaller bidders with only one single day rate this rate should be entered into each of the 3 roles with a note in the commentary section of the pricing spreadsheet."
                        },
                        {
                            "type": "quality",
                            "name": "Conditions of Participation and Assurance",
                            "description": "Conditions of Participation will be assessed on a pass / fail basis as per the Procurement Specific Questionnaire and will consider the Supplier's legal and financial capacity and technical ability to perform the contract. This will also include an assessment of information provided in the Supplier Assurance Questionnaire on a Pass/Fail basis. The Evaluation Panel will assess the supplier information provided via the Central Digital Platform for completeness and compliance with what is required under the Act and Regulations. This will include a review of Basic Supplier Information, Exclusion Grounds, some Economic and Financial Standing information (e.g. as set out in the supplier's most recent financial accounts), and details of connected persons and beneficial ownership."
                        },
                        {
                            "type": "quality",
                            "name": "Technical Questions",
                            "description": "Weighting 45% Maximum marks 45 Including Company Capabilities and Specialisms, Experience, Case Studies, Anticipated Key Challenges and Risks."
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Weighting 10% Maximum marks 10 Our Social Value objectives are: * Employment and training for those who face barriers to employment. * Support the reduction in crime through community cohesion, awareness raising and action. * Sustainable procurement practices: reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies. The Social Value element can be submitted via the DICM Pluggin portal, a platform we use that highlights local projects and charities which suppliers can support through donations, volunteering, or other resources. Full details are included in the tender documents."
                        },
                        {
                            "type": "price",
                            "name": "Pricing",
                            "description": "Weighting 45% Maximum marks 45 The lowest overall day rate for each stated role will be awarded the full weighting available in the price element of the criteria as below. Director level or equivalent Weighting 20% Maximum Marks 9 Senior / Lead Consultant or equivalent Weighting 49% Maximum Marks 22 Consultant or equivalent Weighting 31% Maximum Marks 14 For smaller bidders with only one single day rate this rate should be entered into each of the 3 roles with a note in the commentary section of the pricing spreadsheet."
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2028-09-30T23:59:59+01:00",
                    "maxExtentDate": "2030-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "At the discretion of the Authority and based on satisfactory performance and Estates Project requirements the contract can be extended by a further two (2) periods of twelve (12) months each at the end of the original term."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Tender documents will be published on the In-tend Bluelight hub https://sell2.in-tend.co.uk/blpd/home Access to procurement documents requires supplier registration/login. New suppliers should register and then access via the 'Portals' section, search for Warwickshire Police and click on Connect with Organisation.",
                "url": "https://sell2.in-tend.co.uk/blpd/publictender-details?tid=db835d45-2b3b-4319-8ecd-edd43747f2e9"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "056299-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056299-2026",
                "datePublished": "2026-06-15T15:44:49+01:00",
                "format": "text/html"
            },
            {
                "id": "056463-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056463-2026",
                "datePublished": "2026-06-16T10:07:13+01:00",
                "format": "text/html"
            },
            {
                "id": "057824-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/057824-2026",
                "datePublished": "2026-06-19T08:41:29+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Payment terms, the process for submitting invoices and process for dealing with disputed invoices are covered in General Terms included in the tender documents."
        },
        "riskDetails": "Following the award of the Contract, changes (referred to as modifications in the Procurement Act 2023 (Act)) may need to be made to the contract to ensure it can be successfully fulfilled, as demands and circumstances change throughout its lifetime. Modifications may be made to this contract on the basis of: * Unforeseeable circumstances - the circumstances giving rise to the modification could not reasonably have been foreseen by the Authority before the award of the contract; and it does not change the overall nature of the contract; and it does not increase the estimated value of the contract by more than 50%. This may include unforeseen changes to the police estate or assets. * Materialisation of a known risk - a 'known risk' materialises which was not caused by any act or omission of the Authority or Supplier. For this contract a known risk is changes due to national police reform measures. The change may not increase the estimated value of the contract by more than 50%. * Additional goods, services or works - it is for goods, services or works that are additional to (which would include a repetition of) goods, services or works already provided for in the Contract; and using a different supplier would result in the supply of goods, services or works that are different from, or incompatible with, those already provided for in the contract and the Authority considers that the difference or incompatibility would result in: o disproportionate technical differences in operation or maintenance or other significant inconvenience; and o substantial duplication of costs for the Authority. Where the relevant, conditions under Schedule 8 of the procurement Act are satisfied, the modification of the Contract/Framework to remedy the identified risks would be treated as a permitted Contract modification. The change may not increase the estimated value of the contract by more than 50%. Other changes may be permitted as allowed for in Sections 74-77 and Schedule 8 of the Procurement Act 2023.",
        "amendments": [
            {
                "id": "056463-2026",
                "description": "The notice has been revised to take into account updated works expenditure figures provided by Estates Team which has changed contract values. Notice also updated to provide specific link to the tender in the In-tend system."
            },
            {
                "id": "057824-2026",
                "description": "This notice was updated on 16 June 2026 to take into account updated works expenditure figures provided by Estates Team which has changed contract values. Notice also updated to provide specific link to the tender in the In-tend system. This notice was updated on 19 June 2026 following a review of the requirement. The Authority has widened the scope of acceptable experience requirements to permit participation by suppliers with experience of delivering comparable estates consultancy services to UK police customers and/or other UK law enforcement, defence or criminal justice organisations operating within environments subject to security and vetting requirements comparable to those found within policing."
            }
        ]
    },
    "language": "en"
}