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Estates Consultancy Services

The Police and Crime Commissioner for Warwickshire

This public procurement record has 4 releases in its history.

TenderUpdate

15 Jul 2026 at 15:48

UK4 - Tender Notice
TenderUpdate

19 Jun 2026 at 08:41

UK4 - Tender Notice
TenderUpdate

16 Jun 2026 at 10:07

UK4 - Tender Notice
Tender

15 Jun 2026 at 15:44

UK4 - Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for Warwickshire is seeking tenders for the provision of Estates Consultancy Services to support small to medium-scale estates projects for Warwickshire Police. These projects include refurbishments, infrastructure upgrades, and other maintenance works. The procurement is at the tender stage, with key dates including an enquiry period ending on 16 July 2026 and a tender submission deadline on 22 July 2026. The successful supplier will engage in a single contract, overseen by the Estates Manager, with a two-year term and potential extensions. The contract's estimated value ranges from £1,755,129 to £2,632,694 over its full term, aligning with an anticipated 10-15% of capital works value, without VAT. The procurement method is an open procedure, as per the Procurement Act 2023, ensuring regulatory compliance and competitive fairness.

This tender presents substantial opportunities for businesses specialising in construction consultancy services, particularly those with experience working within policing or similar secure environments. Organisations with capabilities in managing multi-disciplinary design teams, programme and risk management, and contract administration will be well-positioned to benefit. The open procedure process and focus on sustainability and employment in social value objectives mean there is scope for suppliers to showcase their comprehensive service offerings, propose innovative solutions, and deliver on Warwickshire Police's evolving needs. The contract’s flexibility allows for a long-term partnership, encouraging businesses to engage strategically with the police authority, fostering growth and enhancing their market presence within governmental contracts.

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Notice Information

Notice Title

Estates Consultancy Services

Notice Description

The Police and Crime Commissioner for Warwickshire, on behalf of Warwickshire Police, is inviting tenders for the provision of Estates Consultancy Services. Warwickshire Police delivers a programme of small to medium-scale estates projects across its operational estate. These include refurbishments, extensions, alterations, fit-outs, infrastructure upgrades and planned maintenance works. Planned projects over the next two financial years include, but are not limited to, HVAC upgrades, building refurbishments (internal and external), lighting improvements, fire alarm systems, electrical switchgear and air handling unit upgrades, and associated grounds works. Drawing on experience and the inherently unpredictable nature of policing, the success of our projects relies on partnering with suppliers who are adaptable and able to respond flexibly to our evolving needs. We are therefore seeking a supplier that has experience of delivering comparable estates consultancy services within a policing environment and/ or to other UK Law Enforcement, Defence, or Criminal Justice customers with strict security and vetting requirements comparable to policing. The appointed consultant will provide client-side advisory and delivery support, working under the direction of the Estates Manager, who will retain overall project management responsibility. Services will include, but are not limited to: * Preparation of business cases, briefs and specifications * Management of multi-disciplinary design teams (RIBA stages 1-7) * Procurement support for works contracts * Programme, risk and cost management * Contract administration (e.g. JCT/NEC) * Stakeholder engagement and reporting * Technical advisory (including planning, CDM, and regulatory compliance) * Site attendance, quality assurance and project close-out The requirement will be tendered as a single contract. The Authority considered whether the requirement could appropriately be divided into lots. Following assessment, it was concluded that a single contract is operationally and technically preferable due to the need for a consistent and integrated approach, ensuring alignment in advice, delivery standards and reporting. In addition, evidence from the previous procurement undertaken by ourselves demonstrates that the market can deliver the full scope as a single contract. The proposed contract term is two (2) years with the option to extend for up to a further two (2) periods of twelve (12) months each, subject to satisfactory performance and project requirements. The contract value is expected to be in the region of 10-15% of capital works value, actual % value may vary depending on the nature and size of the capital project. Based on the current capital expenditure pipeline and a project value of 10-15% the estimated total contract value is between PS1,755,129 and PS2,632,694 (excluding VAT) over the full potential 4-year term (these figures have been updated from the original UK4 Tender Notice as we were advised by Estates of revised works expenditure for the next 3 years). The total contract value is therefore an estimate and indicative only, value may increase or decrease depending on number and scope of projects, capital budget availability, estate and asset changes plus any future policing reform requirements. How to apply: All expressions of interest must be made via the Warwickshire Police In-tend portal hosted on the In-tend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home Suppliers may view tender details via the 'Tenders' section. Access to procurement documents requires supplier registration/login. New suppliers should register and then access the 'Portals' section and select connect with Warwickshire Police. Any questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal. Full details of the procurement process, evaluation methodology, specification and contract conditions are contained within the tender documents on the In-tend portal. The Authority has determined that Preliminary Market Engagement (PME) is not required for this procurement. A full competitive tender exercise for estates consultancy services was undertaken in May 2024. Since contract award, further assurance of supplier capability and market capacity has been gained through contract delivery. The estates consultancy market is well-established and stable, with no indication of material changes since the previous procurement. The requirements are clearly defined and based on recent specifications, refined through operational experience. As such, there is no material uncertainty that would necessitate further market engagement to shape the procurement approach. On this basis, undertaking PME is not considered proportionate and would be unlikely to deliver additional value. The Authority is satisfied that proceeding directly to tender will support effective competition and compliance with the Procurement Act 2023. Procurement and Legal Information: The following summarises key procedural and legal aspects of this procurement. Full details are provided in the tender documentation. This procurement falls above the relevant threshold and is therefore subject to the Procurement Act 2023. It is a tender process requiring the submission of proposals, pricing information and mandatory commercial information. The Authority is conducting a one-stage open procedure in accordance with the Procurement Act 2023. Full details of the procurement process, evaluation methodology and contract conditions are provided in the tender documents. The Authority reserves the right to amend the procurement process and timetable as necessary throughout the procurement in accordance with the Procurement Act 2023 and the principles of transparency and equal treatment. The Authority has identified potential contract modification grounds in accordance with Schedule 8 of the Procurement Act 2023. Details are provided in the "Other Information" section of this notice. In accordance with Schedule 5 paragraph 8 of the Procurement Act 2023, the Authority reserves the right to make a direct award where the competitive procedure does not result in an acceptable tender and the statutory conditions are met. The Authority reserves the right, where legally permissible under the Act, to award additional similar goods or services to the appointed supplier where required and where all statutory conditions are satisfied. Any conflicts of interest identified during this procurement will be managed by the Authority in accordance with the Procurement Act 2023 and its internal governance procedures. The Authority reserves the right not to award a contract as a result of this procurement procedure.

Lot Information

Lot 1

Renewal: At the discretion of the Authority and based on satisfactory performance and Estates Project requirements the contract can be extended by a further two (2) periods of twelve (12) months each at the end of the original term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b53f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/066900-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71241000 - Feasibility study, advisory service, analysis

71242000 - Project and design preparation, estimation of costs

71312000 - Structural engineering consultancy services

71315200 - Building consultancy services

71530000 - Construction consultancy services

71541000 - Construction project management services

Notice Value(s)

Tender Value
£2,632,693 £1M-£10M
Lots Value
£2,632,693 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jul 20261 months ago
Submission Deadline
22 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Warwickshire
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEK WOOTTON
Postcode
CV35 7QB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG13 Warwickshire CC
Local Authority
Warwick
Electoral Ward
Warwick All Saints & Woodloes
Westminster Constituency
Warwick and Leamington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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