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Child Vision Screening Service (Provider Selection Regime) (Most Suitable Provider Process)

London Borough of Brent

This public procurement record has 3 releases in its history.

TenderUpdate

20 Aug 2026 at 13:41

Tender Notice
Planning

20 Aug 2026 at 13:36

Planning Notice
Planning

13 Jul 2026 at 14:33

Planning Notice
Summary of the contracting process

The London Borough of Brent is commissioning a comprehensive child vision screening service for reception-aged children, typically aged four to five, attending mainstream primary schools across Brent. This is a health service (CPV 85100000) designed to identify reduced vision, amblyopia, refractive error and other visual abnormalities early, improving visual outcomes and reducing the risk of permanent visual impairment. The service must be orthoptist-led and cover every eligible school, including children who move into the borough during the academic year. It includes screening, catch-up sessions, communication with families and schools, electronic records, referrals and follow-up across community, optometry and hospital eye services. The provider will work with schools, GPs, health services and commissioners to maintain joined-up patient pathways.

The procurement has reached tender: Brent invited organisations to submit an Expression of Interest through the most suitable provider process under the Health Care Services (Provider Selection Regime) Regulations 2023. Responses were due by 1pm on 3 September 2026, with provider assessments anticipated between 9 and 23 September 2026. The contract is expected to start within the school year, for an initial three-year period, with an option to extend by up to two further years subject to continuing need, satisfactory performance and financial and contractual performance. The amended estimated value is £395,000 excluding VAT. The service is evaluated through the most suitable provider process, with requirements covering clinical quality, governance, accessibility, performance, risk management and effective delivery of the full service. The Council may award without applying the Public Contracts Regulations 2015.

This opportunity suits providers with demonstrable experience of population-based public health screening and the capacity to deliver an equitable borough-wide school service. The successful organisation must employ qualified orthoptists to lead screening, with competent orthoptic assistants receiving continuing professional development. It must supply, maintain and calibrate the required equipment, including Keeler and Kay logging systems, and use crowded logMAR and Kay Picture Test methods. Strong clinical governance, safeguarding, information governance, quality assurance, audit, risk management and data-reporting arrangements are required, alongside regular KPI reporting and contract monitoring. Providers need robust referral and follow-up systems, effective communication with schools and families, and accessible information for people with additional communication needs or whose first language is not English. Delivery must follow UK National Screening Committee and British Irish Orthoptic Society guidance.

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Notice Information

Notice Title

Child Vision Screening Service (Provider Selection Regime) (Most Suitable Provider Process)

Notice Description

Following a market engagement (2026/S 000-065663) published on 13 July 2026, the London Borough of Brent are publishing an Intention to Follow the most suitable provider process. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. Brent Council intends to commission a comprehensive Child Vision Screening Service for reception-aged children (4-5 years) attending mainstream across the London Borough of Brent. The service aligns with UK National Screening Committee recommendations for vision screening in children. The contract will be for an initial period of 3 years with the option to extend for a further 2 years at the discretion of the Council and subject to satisfactory financial and contractual performance. If you believe your organisation can provide the full set of requirements of the Child Vision Screening Service, please register on the e-Tendering portal using the link above to access the MSP documentation and submit your Expression of Interest response. The deadline for submitting completed Expression of Interest response is 1pm, on Thursday 3rd September 2026. It is anticipated that provider assessments will be completed between 9th September and 23rd September 2026. The contract Commencement Date will be confirmed with the awarded supplier but it is expected to be within the school year.

Lot Information

Lot 1

The primary aim of the service is to identify children with reduced vision, including amblyopia, refractive error and other visual abnormalities. Early identification significantly improves visual outcomes and reduces the risk of permanent visual impairment. The provider will be responsible for: * Delivering an orthoptist-led vision screening programme in Brent primary schools for reception aged children. * Identifying and inviting all eligible children, including those who move into the borough during the academic year. * Providing information to parents and carers to support informed decision-making. * Delivering screening using crowded logMAR and Kay Picture Test and related equipment. * Deliver catch-up screening within six months for children absent during the initial screening session. * Communicating outcomes to parents, carers and schools via email and physical letter available in different languages to improve access. * Maintaining accurate electronic screening records and performance data. * Managing robust referral pathways into community orthoptic, accredited optometry and hospital ophthalmology services where further assessment or treatment is required. * Clear follow up system to ensure children with an onward referral are seen by the appropriate health professional. * Working collaboratively with schools, GPs, community services and hospital eye services to ensure seamless patient pathways. * The successful provider will be expected to deliver the service in accordance with national guidance including National Screening committee guidance and British Irish Orthoptic Society. The Council wishes to engage with organisations that have demonstrable experience in delivering population-based public health screening services, and the service must be orthoptic led. The provider will be expected to: * Deliver an equitable service across all eligible schools in Brent. * Demonstrate compliance with safeguarding, clinical governance, information governance and quality assurance requirements. * Provide qualified orthoptists to lead the service and ensure orthoptic assistants delivering the service maintain relevant competencies and continuing professional development. * Supply, maintain and calibrate all necessary screening equipment including Keeler and Kay logging systems. * Operate effective data collection, reporting and performance monitoring systems. * Attend quarterly contract monitoring meetings and submit regular KPI reports ahead of quarterly meetings. * Maintain effective risk management processes and participate in audits and quality assurance reviews. * Ensure clear communication with schools, parents, commissioners and partner organisations. * Manage a robust follow-up system to ensure referred children are seen by the appropriate health professional. * Demonstrate the ability to meet equality duties, reduce health inequalities and provide accessible information for families whose first language is not English or who have additional communication needs.

Renewal: Subject to continuing need and satisfactory performance of the award supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c9a1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079457-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85100000 - Health services

Notice Value(s)

Tender Value
£553,000 £500K-£1M
Lots Value
£553,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
20 Aug 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Brent
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEMBLEY
Postcode
HA9 0FJ
Postcode Area
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI72 Brent
Delivery Location
TLI72 Brent
Local Authority
Brent
Electoral Ward
Wembley Park
Westminster Constituency
Brent West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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