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Request for Quotation for the Provision of a Digital Interactive Map for Witney

West Oxfordshire District Council

This public procurement record has 2 releases in its history.

TenderCancellation

27 Jul 2026 at 15:56

UK12 - Procurement Termination Notice
Tender

16 Jul 2026 at 17:01

UK4 - Tender Notice
Summary of the contracting process

West Oxfordshire District Council sought a digital interactive map for Witney town centre, procuring on behalf of Witney Town Council and the Witney Chamber of Commerce. The service is a curated directory of locations designed to help visitors and regular users understand, explore and navigate the town centre, and support local promotion, place shaping and spending. The requirement covers digital mapping services, including a solution that can be administered by multiple organisations. Suppliers were expected to consider content management, governance, training and ongoing support, with ownership and day-to-day management intended to transfer to Witney Town Council and/or the Witney Chamber of Commerce after implementation. Delivery is in Witney, Oxfordshire.

The procurement reached tender: the council invited offers through a below-threshold open competition, with electronic submission allowed. The tender was cancelled because the project team identified errors in the stated value, dates and contract terms; the intention was to resolve these issues and re-advertise. The published tender deadline was 3 August 2026 at 12:00. The planned contract period was 18 August to 18 November 2026. The estimated value was £15,000 excluding VAT (£18,000 including VAT), although the lot record gave the gross currency as AED. Evaluation was based on 60% quality and 40% price. The opportunity comprised one lot for the complete digital mapping service.

This opportunity suited digital mapping providers able to design, configure and support an interactive town-centre directory rather than simply supply static mapping data. Relevant suppliers would be able to create a clear public-facing user experience for visitors and residents, curate and maintain location-based content, and support promotion and place shaping. The requirement also favoured providers experienced in delivering solutions used by more than one organisation, with practical arrangements for governance, permissions, administration and content management. Suppliers needed to be able to provide training and ongoing support after implementation, while accommodating a transfer of operational ownership to local town and business organisations. The cancelled tender may be of interest to firms monitoring for the corrected re-advertisement.

How relevant is this notice?

Notice Information

Notice Title

Request for Quotation for the Provision of a Digital Interactive Map for Witney

Notice Description

The interactive map is intended to be a curated directory of locations, used as a marketing and a place shaping tool that supports how people experience, navigate, and spend time in Witney town centre. The map exists to help people understand, explore, and engage with Witney more easily and confidently, whether they are visiting for the first time or using the town regularly. West Oxfordshire District Council (WODC) is procuring this solution on behalf of Witney Town Council and the Witney Chamber of Commerce. The solution is intended to support the long-term promotion, management and development of Witney town centre. Following implementation, ownership and day-to-day management of the solution are expected to sit with Witney Town Council and/or the Witney Chamber of Commerce, subject to final governance arrangements. Tenderers should therefore consider the needs of multiple organisations in relation to administration, content management, governance, training and ongoing support.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cd48
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070889-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71354100 - Digital mapping services

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
£15,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
3 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
18 Aug 2026 - 18 Nov 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Oxfordshire District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITNEY
Postcode
OX28 1NB
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
West Oxfordshire
Electoral Ward
Witney North
Westminster Constituency
Witney

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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