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Exceed Academies Trust - Cleaning Services

Exceed Academies Trust

This public procurement record has 1 release in its history.

Tender

22 Jul 2026 at 16:06

UK4 - Tender Notice
Summary of the contracting process

Exceed Academies Trust is procuring a Trust-wide school cleaning service (CPV 90919300). The requirement covers full daily cleaning during term time and periodic cleaning outside term time across the Trust’s academies. It is a services contract managed for the Trust by Minerva Procurement Consultancy Services Limited. The procurement is structured as one contract rather than separate lots, reflecting the Trust’s aim of consistent service delivery, manageable contract administration and value for money. The recorded delivery area is Bradford and the wider UKE4 area. The service is intended for education settings and requires a provider able to organise and deliver consistent cleaning across the Trust’s estate, including both routine term-time operations and additional periodic work outside term time.

The procurement has reached tender: Exceed Academies Trust invited suppliers to submit offers through a selective competitive flexible procedure. The process includes a first-stage Procurement Specific Questionnaire, shortlisting up to five suppliers, an Invitation to Tender, presentations and contract award. Enquiries were due by 3 August 2026 at 17:00, and expressions of interest were due by 24 August 2026 at 17:00. The estimated value is £9,355,000 excluding VAT and £11,226,000 including VAT, in GBP. The initial contract runs from 13 February 2027 to 12 February 2030, with two optional 12-month extensions available until 12 February 2032. Evaluation is weighted 75% quality and 25% price; the planned award date is 17 December 2026.

This opportunity suits established commercial cleaning contractors with the operational capacity to provide a consistent, full daily service across a Trust-wide group of schools. Suppliers should be able to manage term-time cleaning alongside periodic out-of-term work, coordinate staff and quality standards across multiple education sites, and provide robust contract management. TUPE is expected to apply, so bidders should be experienced in taking on and consulting with transferring cleaning employees. Some existing cleaning staff are members of the Local Government Pension Scheme, making experience of handling associated employment and pension arrangements commercially relevant. The requirement may suit providers with a sizeable local or regional workforce, reliable mobilisation arrangements and a track record of delivering school or other multi-site cleaning services.

How relevant is this notice?

Notice Information

Notice Title

Exceed Academies Trust - Cleaning Services

Notice Description

Trust is currently out to tender for the provision of a full daily cleaning service. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 13 February 2027. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.

Lot Information

Lot 1

Renewal: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d132
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069321-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£9,355,000 £1M-£10M
Lots Value
£9,355,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Feb 2027 - 12 Feb 2030 3-4 years
Recurrence
2028-07-22

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Exceed Academies Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD5 9LQ
Postcode Area
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE41 Bradford
Delivery Location
TLE4 West Yorkshire
Local Authority
Bradford
Electoral Ward
Little Horton
Westminster Constituency
Bradford East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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