ESOS Provision of Electricity Supply on behalf of Lighthouse Schools Partnership

{
    "tag": [
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    "id": "ocds-h6vhtk-06d14d-2026-07-22T19:40:39+01:00",
    "date": "2026-07-22T19:40:39+01:00",
    "ocid": "ocds-h6vhtk-06d14d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPRM-9434-VNYQ",
            "name": "PHP Law LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPRM-9434-VNYQ"
            },
            "address": {
                "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "James Medforth",
                "email": "james.medforth@phplaw.co.uk",
                "telephone": "+44 01234567890"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
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            "roleDetails": "Tender process support"
        },
        {
            "id": "GB-PPON-PYHM-4549-TWRZ",
            "name": "Lighthouse Schools Partnership",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYHM-4549-TWRZ"
            },
            "address": {
                "streetAddress": "St Mary's Road",
                "locality": "Bristol",
                "postalCode": "BS20 7QR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK12"
            },
            "contactPoint": {
                "email": "sinead.smith@esos-energy.com"
            },
            "roles": [
                "buyer"
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            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
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                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYHM-4549-TWRZ",
        "name": "Lighthouse Schools Partnership"
    },
    "planning": {
        "noEngagementNoticeRationale": "The Trust did not carry out preliminary market engagement (PME) prior to Tender publication to prepare for this Procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
    },
    "tender": {
        "id": "ESOS01.09",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ESOS Provision of Electricity Supply on behalf of Lighthouse Schools Partnership",
        "description": "This tender opportunity has been issued by ESOS Energy Ltd, on behalf of Lighthouse Schools Partnership. The proposed contract will be for the provision of Electricity Supply - 100% Rego backed Energy to the Trust for a 24-month contract. ESOS Energy will provide contract management support and act as the first point of contact for the retailer throughout the contract period. The winning Supplier must be willing to work collaboratively with ESOS Energy. Their responsibilities include validating monthly electricity invoices prior to payment and raising any discrepancies directly with the Supplier; managing meter requests, site visit requests, meter faults, new connections, disconnections and site alterations on behalf of the Trust; liaising with school sites where required to arrange meter reads, access for engineers or attendance for metering works; and supporting the Trust in resolving billing issues and improving accuracy, efficiency and consumption visibility. ESOS Energy currently supports the Trust in managing gas and electricity across all schools, saving significant administrative time and securing substantial refunds where incorrect billing has occurred.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31682000",
                        "description": "Electricity supplies"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 4800000,
            "amount": 4000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107572&TID100112654&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-08-21T11:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-10T11:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-02T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 4800000,
                    "amount": 4000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Billing, Data & Account Management",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Service Levels & Support",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
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                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Switching, Onboarding & Delivery",
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                        {
                            "type": "quality",
                            "name": "Commercial Transparency/Pricing Assurance",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Lowest Annual Price for the Overall Total of the Supply Point Contracts for the evaluated contract term option",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Total Number of Individual Supply Points with the Lowest Standing Charges for the evaluated contract term option",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Total Number of Individual Supply Points with the Lowest Contract Value for the evaluated contract term option",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Proposed pricing structure includes any take or pay obligation.",
                            "numbers": [
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                                    "weight": "percentageExact"
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                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "a. Employer's (Compulsory) Liability Insurance* = PS5m b. Public Liability Insurance = PS10m"
                        },
                        {
                            "type": "technical",
                            "description": "- Please provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from either the public or private sectors (which may include samples of grant-funded work). - Where this procurement is for goods or services, the examples must be from the past three years. - The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00Z",
                    "endDate": "2028-09-30T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "New schools may join the Trust during the contract period."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "069382-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069382-2026",
                "datePublished": "2026-07-22T19:40:39+01:00",
                "format": "text/html"
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        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2028-03-01T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "The Supplier shall provide a named billing and query contact (or dedicated account manager function) for the Trust for the duration of the contract. The Supplier shall provide the Trust and ESOS Energy with access to billing, consumption and account information for all sites included within the contract. Invoices shall be issued electronically in PDF format. Tenderers must confirm whether they can provide consolidated billing across the Trust portfolio, site-level billing, or both consolidated and site-level billing. As a minimum, invoices must identify the relevant site, account number, meter point administration number (MPAN), billing period, meter readings, consumption, applicable rates and charges, VAT, total amount payable and payment due date. Where an online billing portal is available, access shall be provided to both the Trust and ESOS Energy. The portal should support invoice downloads, consumption reporting, meter read history, billing query tracking and visibility across the Trust's sites. The Supplier shall provide consumption and billing reports at least monthly, unless otherwise agreed with the Trust and ESOS Energy. Reports should show site-level consumption, cost, meter read status, exceptions and outstanding billing queries. Estimated reads must be clearly identified on invoices and reports. The Supplier shall work with the Trust and ESOS Energy to resolve estimated reads and issue corrected invoices or credit notes where required. On request, and at the end of the contract, the Supplier shall provide historic billing and consumption data for the Trust's sites in a usable electronic format to support contract management, audit, re-procurement and transition to any replacement supplier."
        },
        "riskDetails": "Failure to secure renewal contracts on time - resulting in sites entering deemed or out-of-contract tariffs with significantly higher costs. Incorrect site or meter data - leading to billing errors, failed supplier registrations, incorrect consumption profiles and contract disputes. Billing inaccuracies - incorrect tariffs, consumption charges, CCL, standing charges or pass-through costs resulting in financial loss and increased administration. Supply disruption during supplier transfer - delays or errors during contract renewal or meter registration causing operational issues. Poor account management - slow response times, inadequate escalation procedures and lack of proactive issue resolution. Inadequate consumption monitoring - failure to identify unusual usage patterns, faulty meters or opportunities for energy savings. Metering and data collection failures - missing meter reads, AMR issues or delayed meter installations affecting invoice accuracy and reporting. Wholesale market volatility - poor procurement timing or ineffective purchasing strategies leading to higher energy costs. Regulatory non-compliance - supplier failure to comply with energy market regulations, reporting requirements or industry codes. Weak management information and reporting - insufficient contract performance reporting preventing effective governance and oversight by the Trust. Business continuity failures - lack of resilience arrangements, creating service risks if key supplier personnel or systems become unavailable. Carbon and sustainability reporting issues - inability to provide accurate consumption and emissions data needed for Trust reporting requirements."
    },
    "language": "en"
}