ESOS Provision of Gas Renewal Services on behalf of Lighthouse Schools Partnership

{
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    "id": "ocds-h6vhtk-06d14e-2026-07-22T19:43:34+01:00",
    "date": "2026-07-22T19:43:34+01:00",
    "ocid": "ocds-h6vhtk-06d14e",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPRM-9434-VNYQ",
            "name": "PHP Law LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPRM-9434-VNYQ"
            },
            "address": {
                "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "James Medforth",
                "email": "james.medforth@phplaw.co.uk",
                "telephone": "+44 01234567890"
            },
            "roles": [
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            "roleDetails": "Tender process suppor"
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        {
            "id": "GB-PPON-PYHM-4549-TWRZ",
            "name": "Lighthouse Schools Partnership",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYHM-4549-TWRZ"
            },
            "address": {
                "streetAddress": "St Mary's Road",
                "locality": "Bristol",
                "postalCode": "BS20 7QR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK12"
            },
            "contactPoint": {
                "email": "sinead.smith@esos-energy.com"
            },
            "roles": [
                "buyer"
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            "details": {
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    ],
    "buyer": {
        "id": "GB-PPON-PYHM-4549-TWRZ",
        "name": "Lighthouse Schools Partnership"
    },
    "planning": {
        "noEngagementNoticeRationale": "The Trust did not carry out preliminary market engagement (PME) prior to Tender publication to prepare for this Procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
    },
    "tender": {
        "id": "ESOS01.08",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ESOS Provision of Gas Renewal Services on behalf of Lighthouse Schools Partnership",
        "description": "This tender opportunity has been issued by ESOS Energy Ltd, on behalf of Lighthouse Schools Partnership. The proposed contract will be for the provision of Gas Supply Renewal Services to the Trust for a 24-month contract. ESOS Energy will provide contract management support and act as the first point of contact for the retailer throughout the contract period. The winning Supplier must be willing to work collaboratively with ESOS Energy. Their responsibilities include: a. Validating monthly gas invoices prior to payment and raising any discrepancies directly with the Supplier. b. Managing meter requests, site visit requests, meter faults, new connections, disconnections and site alterations on behalf of the Trust. c. Liaising with school sites where required to arrange meter reads, access for engineers or attendance for metering works. d. Supporting the Trust in resolving billing issues and identifying opportunities to improve accuracy, efficiency and consumption visibility. ESOS Energy currently supports the Trust in managing gas and electricity across all schools, saving significant administrative time and securing substantial refunds where incorrect billing has occurred.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "09123000",
                        "description": "Natural gas"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 840000,
            "amount": 700000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107571&TID100112653&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-08-21T11:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-10T11:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-02T23:59:59+01:00"
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                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 840000,
                    "amount": 700000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Billing, Data & Account Management",
                            "numbers": [
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                                    "number": 5,
                                    "weight": "percentageExact"
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                            "type": "quality",
                            "name": "Service Levels & Support",
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                        {
                            "type": "quality",
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                            "type": "quality",
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                        },
                        {
                            "type": "price",
                            "name": "Lowest Annual Price for the Overall Total of the Supply Point Contracts for 24 months",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "price",
                            "name": "Total Number of Individual Supply Points with the Lowest Standing Charges for 24 months",
                            "numbers": [
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                                    "number": 10,
                                    "weight": "percentageExact"
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                        {
                            "type": "price",
                            "name": "Total Number of Individual Supply Points with the Lowest Contract Value for 24 months",
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                        },
                        {
                            "type": "price",
                            "name": "Proposed pricing structure includes any take or pay obligation.",
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                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "a. Employer's (Compulsory) Liability Insurance* = PS5m b. Public Liability Insurance = PS10m"
                        },
                        {
                            "type": "technical",
                            "description": "- Please provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from either the public or private sectors (which may include samples of grant-funded work). - Where this procurement is for goods or services, the examples must be from the past three years. - The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00Z",
                    "endDate": "2028-09-30T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "New schools may join the Trust during the contract period."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "069383-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069383-2026",
                "datePublished": "2026-07-22T19:43:34+01:00",
                "format": "text/html"
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        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2028-03-01T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "The Supplier shall provide a named billing and query contact (or dedicated account manager function) for the Trust for the duration of the contract. The Supplier shall provide the Trust and ESOS Energy with access to billing, consumption and account information for all sites included within the contract. Invoices shall be issued electronically in PDF format. Tenderers must confirm whether they can provide: a. Consolidated billing across the Trust portfolio b. Site-level billing c. Both consolidated and site-level billing 18. As a minimum, invoices must identify: a. The relevant site b. Account number c. Meter point reference number (MPRN) d. Billing period e. Meter readings f. Consumption g. Applicable rates and charges h. VAT i. Total amount payable j. Payment due date 19. Where an online billing portal is available, access shall be provided to both the Trust and ESOS Energy. The portal should support: a. Invoice downloads b. Consumption reporting c. Meter read history d. Billing query tracking e. Visibility across the Trust's sites 20. The Supplier shall provide consumption and billing reports at least monthly, unless otherwise agreed with the Trust and ESOS Energy. Reports should show: a. Site-level consumption b. Cost c. Meter read status d. Exceptions e. Outstanding billing queries 21. Estimated reads must be clearly identified on invoices and reports. The Supplier shall work with the Trust and ESOS Energy to resolve estimated reads and issue corrected invoices or credit notes where required. 22. On request, and at the end of the contract, the Supplier shall provide historic billing and consumption data for the Trust's sites in a usable electronic format to support contract management, audit, re-procurement and transition to any replacement supplier."
        },
        "riskDetails": "Failure to complete renewals before contract expiry - Delays in procurement, quotation management or contract execution could result in sites moving out of contract, increasing costs and creating operational disruption. Incorrect meter or site data - Inaccurate supply point information could lead to incorrect contract transfers, billing disputes, rejected registrations or delays to service commencement. Billing inaccuracies - Incorrect rates, meter readings or contract dates may result in overcharging, undercharging and significant administrative effort to resolve. Accuracy of billing is identified as a key performance area. Poor mobilisation and onboarding - Failure to effectively transfer sites to the new supplier could create gaps in service, delayed account setup and increased management burden for the Trust. Insufficient account management and communication - Lack of regular reporting, slow responses to queries, or ineffective escalation arrangements may prevent issues being identified and resolved promptly. Metering and siteworks delays - Delays in meter installations, upgrades, fault resolution or site alterations could impact billing, consumption monitoring and operational efficiency. Supplier non-compliance - Failure to maintain the required gas supply licence or comply with regulatory obligations could affect service delivery and create legal and operational risks for the Trust. Weak governance and reporting - Inadequate performance monitoring, exception reporting or audit trails may reduce visibility of emerging issues and hinder contract management. Cost volatility and commercial transparency - Unclear pricing assumptions, hidden charges or poorly managed contractual terms could result in higher-than-expected costs during the contract period. Dependency on key personnel - Over-reliance on a small number of supplier staff may affect service continuity if personnel leave or become unavailable."
    },
    "language": "en"
}