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The Astley Cooper School - Cleaning Tender

The Astley Cooper School

This public procurement record has 1 release in its history.

Tender

24 Jul 2026 at 12:39

UK4 - Tender Notice
Summary of the contracting process

The Astley Cooper School is procuring school cleaning services for its 11–18 secondary school in Hemel Hempstead, Hertfordshire. The requirement covers core term-time cleaning and periodic deep cleaning throughout the year, with the aim of maintaining high-quality facilities for 991 pupils and 131 teaching and support staff. The service includes tightly managed, productive cleaning operations and management that supports, encourages and develops cleaning staff. The contractor will need to work in partnership with the school, propose improvements where appropriate, and provide transparent administration and reporting of delivered hours. This is a services opportunity for commercial cleaning contractors with experience of education or similarly occupied premises. The procurement is suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

The process has reached tender: the buyer invited offers through a two-stage Competitive Flexible Procedure. Stage 1 is a Procurement Specific Questionnaire, with a minimum score of 60%; between five and ten candidates will then be selected for Stage 2, the Invitation to Tender. Enquiries and expressions of interest were due by 28 August 2026 at 12:00 noon. The intended award decision date is 1 February 2027. The contract runs from 1 April 2027 to 31 March 2030, with an option to extend by up to two years to 31 March 2032. Its estimated value is £1,138,545 excluding VAT, or £1,366,254 including VAT; the current annual value is £227,709. Tender evaluation is 65% quality and 35% price.

This opportunity suits a cleaning contractor able to deliver a high-quality, tightly controlled service in a busy secondary-school environment. Suppliers should be capable of managing term-time and periodic deep cleaning, maintaining productivity, developing cleaning staff and introducing practical service improvements. The school expects clear partnership working, transparent contract administration and monthly reporting of delivered hours using a management template; this reporting supports monthly invoicing. Applicants must have achieved minimum annual turnover of £750,000 and hold at least £5 million employers’ liability insurance and £5 million public liability insurance. Electronic submissions in English are allowed. The requirement is expressly suitable for SMEs and VCSEs, giving appropriately qualified smaller or socially focused providers a potential route to compete.

How relevant is this notice?

Notice Information

Notice Title

The Astley Cooper School - Cleaning Tender

Notice Description

The Astley Cooper School: We are proud to welcome you to The Astley Cooper School, an 11-18 secondary school on the outskirts of Hemel Hempstead in Hertfordshire. Our vision is to ensure that when students leave, they have become successful, well rounded and confident individuals prepared to succeed in the modern world. Our school is one that is inclusive and ambitious for all our students. Our students are friendly and respectful, and our staff are hard-working and committed to providing the best opportunities for all students. We encourage personal growth, academic excellence and character development. We embrace diversity and support one another to create an inclusive environment that builds resilience and empowers every individual to reach their full potential to become responsible and respectful members of society. Further information regarding the School can be obtained here: https://www.astleycooper.herts.sch.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services at The Astley Cooper School, which has 991 pupils and 131 teaching and support staff. The contract term being tendered is for three years, 1st April 2027 - 31st March 2030. There is an option for a further extension period for up to two additional years to 31st March 2032. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. There must be full transparency of contract administration to ensure clear reporting of delivered hours. The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality. Value of contract: The annual value of the current contract is PS227,709 Therefore the potential value of this contract for the 5 years is PS1,138,545 The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: *The school has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS750,000 *There are not any incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently contracted to Kindred *The client reserves the right not to appoint in conclusion of this project. *The contract will be monitored during the whole term by RIVA Partnership where an information management template will be provided by RIVA and must be completed monthly by the contractor. This mandatory reporting is required to support monthly invoices, without which these cannot be paid. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Herts:-School-cleaning-services./9UE3R6RMMB To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/9UE3R6RMMB

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31st March 2032.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d329
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070257-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,138,545 £1M-£10M
Lots Value
£1,138,545 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Astley Cooper School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTS
Postcode
HP2 7HL
Postcode Area
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
TLH23 Hertfordshire CC
Local Authority
Dacorum
Electoral Ward
Grovehill
Westminster Constituency
Hemel Hempstead

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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