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Maidstone Grammar School for Girls - Cleaning Tender

Maidstone Grammar School for Girls

This public procurement record has 1 release in its history.

Tender

24 Jul 2026 at 13:00

UK4 - Tender Notice
Summary of the contracting process

Maidstone Grammar School for Girls is procuring school cleaning services for its site in Maidstone, Kent. The requirement covers core cleaning during term time and periodic deep cleaning throughout the year. The successful contractor will provide well-managed, productive cleaning services that support well-maintained educational facilities for 1,281 pupils and 159 teaching and support staff, including casual staff. The school is seeking a high-quality service, with effective management and communication between the contractor and the school. It welcomes practical, innovative and creative proposals to improve the existing service and expects the contractor to support, encourage and develop its cleaning staff. The opportunity is suitable for small and medium-sized businesses and voluntary, community or social enterprises.

The procurement has reached the tender stage, with offers invited through a two-stage Competitive Flexible Procedure. Stage 1 is a Procurement Specific Questionnaire: between five and ten candidates will progress, subject to achieving at least 60%. Selected candidates will then receive the Invitation to Tender. Enquiries and expressions of interest were due by 28 August 2026 at 12:00. The contract is for one lot, running from 1 April 2027 to 31 March 2030, with an option to extend by up to two years to 31 March 2032. Its value is £1,106,190 excluding VAT, or £1,327,428 including VAT. The award decision is due by 4 February 2027. Tenders will be evaluated on 65% quality and 35% price.

This opportunity suits established commercial cleaning contractors able to deliver a tightly managed service in a busy secondary-school environment. Bidders must hold at least £5 million of employers’ liability insurance and £5 million of public liability insurance, and must have achieved minimum annual turnover of £750,000. The successful supplier will need sufficient operational capacity to clean facilities used by a large pupil and staff population, combining routine term-time work with periodic deep cleaning. Strong people management, productivity control and two-way client communication are important. The school is looking for a contractor able to work collaboratively, develop and support cleaning staff, and suggest credible improvements to the existing service. One incumbent cleaning employee is in the Local Government Pension Scheme, so relevant transfer and employment arrangements may need consideration.

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Notice Information

Notice Title

Maidstone Grammar School for Girls - Cleaning Tender

Notice Description

Maidstone Grammar School for Girls (MGGS) - Cleaning Tender MGGS is a very special place. Our students love learning; they are talented, compassionate and inquiring young people who have a deep sense of belonging and commitment to their school. As an outstanding school we are 'A forward-thinking community with a tradition of excellence', ensuring we develop young adults of character, who are able to flourish as adults in today's society. At MGGS we focus on students as individuals, fully engaging with the latest technology available to enhance students' learning. Our academic curriculum at MGGS provides students with outstanding examination results year on year. Further information regarding the School can be obtained here: https://www.mggs.org/ Tender information: The successful tenderer will be required to provide excellent cleaning services at MGGS, which has 1281 pupils and 159 teaching and support staff, including casual support staff. The contract term being tendered for 3 years, from 01/04/2027 - 31/03/2030. There is an option for a further extension period for up to two additional years to 31/03/2032. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The school also values effective two-way communication with the successful contractor. The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality. Value of contract: The annual value of the current contract is PS221,238 Therefore the value of this contract is PS1,106,190 The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: *The school has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS750,000 *There is one member incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently contracted to Ridge Crest *The client reserves the right not to appoint in conclusion of this project. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Kent:-School-cleaning-services./FKS3KMUSEC To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/FKS3KMUSEC

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31/03/2032.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d32f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070270-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,106,190 £1M-£10M
Lots Value
£1,106,190 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Maidstone Grammar School for Girls
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KENT
Postcode
ME16 0SF
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ4 Kent
Local Authority
Maidstone
Electoral Ward
Allington & Bridge
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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