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Recreation Ground Refresh

Layer De La Haye Parish Council

This public procurement record has 2 releases in its history.

TenderUpdate

03 Aug 2026 at 10:24

UK4 - Tender Notice
Tender

01 Aug 2026 at 11:25

UK4 - Tender Notice
Summary of the contracting process

Layer De La Haye Parish Council is seeking one supplier to deliver a complete refresh of the recreation ground on New Cut, opposite the Village Hall in Layer de la Haye. The work covers design, supply, installation and removal of existing equipment, with a layout that separates and supports toddlers, children, teenagers and adults. The proposed facilities include inclusive play equipment, swings, a junior multi-play tower, preschool play ship, trim trail, accessible carousel and trampoline, sensory panels, teen seating, gym equipment, a zip wire, basketball and football nets, renewed court surfacing, wet-pour surfacing and grass matting. The supplier must also provide signage, safety measures during works, fencing or equivalent security, welfare facilities, waste removal, safety inspections and maintenance recommendations.

The procurement has reached tender: the council invited offers through a below-threshold open competition for the complete requirement as a single lot. Responses were to be submitted electronically by email, with alternative transmission arranged for large files. The amended deadline is 18 September 2026. The contract period is 1 October 2026 to 30 September 2027, with installation desired within six months of award. The estimated value is £160,000 excluding VAT, or £192,000 including VAT. Evaluation will consider the equipment range, strength and sustainability, accessibility, safety, UK playground standards, compliant surfacing, independent inspections, proposed design and layout, lead time, relevant trade-body and safety-organisation membership, previous installations and price, which is not the deciding factor.

This opportunity suits an established playground or outdoor recreation contractor able to provide a fully integrated design-and-build solution through one supply chain. Bidders need experience designing layouts for different age groups and abilities, selecting durable equipment, installing inclusive play and outdoor gym facilities, renewing sports surfaces and providing compliant safety surfacing. Strong proposals should demonstrate capability in UK playground standards, signage, risk management, independent inspection arrangements and routine maintenance planning. Relevant membership of trade bodies and safety organisations will support the evaluation, as will examples of previous installations. The successful supplier must manage delivery, secure equipment and the site during works, remove waste, provide welfare arrangements, state warranty and lead-time commitments, and take responsibility for equipment before full installation.

How relevant is this notice?

Notice Information

Notice Title

Recreation Ground Refresh

Notice Description

Summary: Upgrade of facilities on the Layer de la Haye recreation ground, replacing/upgrading some of the existing equipment as well as extending the type of equipment available. The chosen supplier will be able to supply and install all equipment to appropriate safety standards, as well as ensuring safety during works, removal of all spoils/waste and the provision of safety inspections. Install within 6 months of contract award is desired, although it is recognised that weather my impact this timeline. Hence the estimated contract duration is suggested as 12 months to cover all eventualities. Detail: We want to engage a single supplier for the entire solution install - Recreation Ground Refresh on New Cut, Layer de la Haye, opposite the Village Hall. Out of the existing items, we want to keep the following: * Nest swing * Space net We want to remove: * Existing 2 pairs of swings * Existing child trim trail Anything not mentioned in the keep/remove sections above, we are open to your suggestions (e.g. the existing slide could stay or be removed if replaced by something more modern). We want the following: * A design proposal that considers best flow and suitable separation between age related elements (don't be constrained by the current layout) * Basketball/football nets (for the existing basketball courts) - no solid panels and rectangular in shape. Renew surface. Consider location - where it is, or should we move it (e.g. to accommodate siting of a zip wire)? * 10 to 12 separate pieces of teen to adult gym equipment (i.e. not built as one unit) * Accessible carousel for all capabilities (wheelchair/able bodied) * Accessible trampoline (wheelchair and able bodied alike) * 4-seater see saw (with tyres as bump stops) * Inclusive sensory panels/boards to engage a variety of ages in creative play and/or communication * Trim trail including stepper platforms, crawl net, spiders web climber, curved traverse net * Swings - 5 in total - 2 normal, 2 baby 1 inclusive (if can be used by abled child too) * 4 tower junior multi-play * Preschool junior play ship * Teen pod with normal seating, wind break side covering and no table * Coloured wet pour where appropriate (quote for just under kit or an entire area), advise what is best for maintenance * Grass matting where needed * For gym - all in a line or square, what is the best surface? * Zip wire - but where? (placement to take into account any potential resident concerns...) All quotes must include: * Signage for all kit as appropriate plus additional CCTV/general warning signs (enough to cover whole recreation area so will depend on design) * Recommended annual plan for routine maintenance and independent inspection regime * Insurance cover for product left on site before install and secure storage (i.e. supplier retains responsibility in the case of vandalism/theft until fully installed) * Removal of all spoils * Delivery/Install and Harris Fencing or other security measures * Welfare provision * Length of warranty period * Lead time to deliver and install

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d971
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073045-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

CPV Codes

37535200 - Playground equipment

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
30 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Layer De La Haye Parish Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LAYER DE LA HAYE
Postcode
CO2 0EH
Postcode Area
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
TLH3 Essex
Local Authority
Colchester
Electoral Ward
Marks Tey and Layer
Westminster Constituency
Witham

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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