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Robert May's School ~ Cleaning Tender

Robert May's School

This public procurement record has 1 release in its history.

Tender

03 Aug 2026 at 09:45

UK4 - Tender Notice
Summary of the contracting process

Robert May’s School is procuring comprehensive cleaning services for its academy site in Odiham, Hampshire. The requirement covers all cleaning across seven buildings on a compact site, including classrooms, offices, a sports hall, gym, drama studio, dining hall and main hall. The cleaning area is 8,747.62 square metres. The school has 1,350 students and 175 teaching and support staff, creating a substantial education-sector cleaning operation with varied facilities and daily-use areas. The buyer is Robert May’s School. This is a services opportunity for contractors providing school or comparable commercial cleaning, including routine cleaning, specialist-area cleaning and the management of cleaning standards across a multi-building site.

The procurement has reached tender: the school invited offers through an open competitive flexible procedure. Enquiries had to be submitted by 28 August 2026 at 12:00, and offers by 23 October 2026 at 12:00. The planned award decision date is 16 November 2026. The single contract runs from 1 January 2027 to 31 December 2029. Its estimated gross value is £493,110, including VAT; the current contract value is stated as £164,370.48 for 2025/26. Offers may be submitted electronically in English. Evaluation is weighted 70% quality and 30% price, so the governing body is not required to accept the lowest-priced offer. The opportunity is above the relevant threshold and covered by the Government Procurement Agreement.

This requirement suits established cleaning contractors, including small and medium-sized enterprises, with experience in schools, academies or similarly busy public buildings. Bidders need the operational capacity to service seven buildings and maintain consistent standards across classrooms, offices, sports and performance spaces, dining facilities and halls. A strong local infrastructure is important because the school expects reliable support for its management team. Labour planning is a central commercial consideration: suppliers must demonstrate how they will provide sufficient cleaning staff, maintain service levels and arrange effective relief cover. The quality weighting favours bidders able to evidence robust mobilisation, supervision, staffing resilience, performance management and dependable day-to-day delivery, rather than relying on price alone.

How relevant is this notice?

Notice Information

Notice Title

Robert May's School ~ Cleaning Tender

Notice Description

Robert May's School is located in Odiham, Hampshire and in May 2012, the School became an Academy. The school is proud of its heritage and has been serving the local community since 1694.There is a strong ethos of mutual respect and appreciation of hard work, characterised by an unfailing belief that all students can succeed in their chosen paths and are capable of achieving excellence every day in whatever they do. The successful supplier will be required to provide cleaning services for Robert May's School. The school has 1350 students on roll and 175 teaching and support staff. The contract being tendered is for three years in duration from 1 January 2027 to 31 December 2029. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all cleaning services within the School, which currently comprises 7 buildings over a fairly compact site - mainly classrooms and offices with a few specialist areas including a sports hall, gym, drama studio, dining hall and a main hall. Contract cleaning areas of the school is 8747.62 sqm2. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The value of the current contract is: - 2025/26 PS164,370.48 Robert May's School expects the successful contractor to provide and maintain the level and standard of cleaning. The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning and support required by the Academy management team. Labour resource and relief cover is very important for meeting the performance criteria of this contract. The school expects the successful tenderer to evidence, through their bid, how they shall ensure staff resources and cleaning standards will be delivered. Please see PSQ Document for more information. For more information about this opportunity, please visit the eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Odiham:-School-cleaning-services./2BQ9G3XEGF To respond to this opportunity, please click here: https://litmustms.co.uk/respond/2BQ9G3XEGF

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d99b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073020-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£493,110 £100K-£500K
Lots Value
£493,110 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
23 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Robert May's School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ODIHAM
Postcode
RG29 1NA
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
TLD3 Greater Manchester
Local Authority
Hart
Electoral Ward
Odiham
Westminster Constituency
North East Hampshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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