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Weighbridge upgrades for digital waste tracking at Warwickshire Household Waste Recycling Centres (HWRCs)

Warwickshire County Council

This public procurement record has 2 releases in its history.

Award

07 Aug 2026 at 16:49

UK6 - Contract Award Notice
Award

07 Aug 2026 at 16:40

UK5 - Transparency Notice
Summary of the contracting process

Warwickshire County Council has procured services to upgrade the weighbridge systems at four Household Waste Recycling Centres: Lower House Farm, Princes Drive, Hunters Lane and Burton Farm. The work supports the Council’s statutory municipal waste disposal responsibilities and the compliant management of waste movements. It covers implementation of Digital Waste Tracking, including system setup and configuration, software development and annual subscriptions for both planned phases of the national system. The upgraded weighbridges must capture the required waste receipt information and automatically report it to the national digital waste tracking service, replacing paper-based waste transfer documentation. The service relates to refuse and waste management and will be delivered across Warwickshire.

The procurement is complete and was awarded through a direct award to WEIGHTRON BILANCIAI LIMITED on 7 August 2026. The award is active and covers one lot. The gross awarded value is £476,214 (£396,845 excluding VAT). The contract period runs from 1 September 2026 to 31 December 2035. The Council used a direct award because Weightron supplies and supports the existing weighbridge equipment, hardware systems and software, and the digital tracking requirements must integrate with that infrastructure. The award rationale cites technical reasons relating to a single supplier. The work is above the relevant threshold and is classified as services.

This procurement demonstrates a requirement for integrated weighbridge, waste management and regulatory reporting capability within a local authority recycling-centre environment. A credible future competitor would need to deliver weighbridge hardware and software upgrades, configure systems, develop software and provide ongoing subscription-based support. It would also need to ensure accurate capture of waste receipt data across different vehicles, waste types and stakeholders, with automatic reporting to a central government tracking service. Experience maintaining existing weighbridge infrastructure and supporting legally compliant waste transfer documentation would be relevant. The incumbent’s position shows the importance of compatibility with installed equipment, continuity of service and the ability to support evolving digital waste-tracking requirements through multiple implementation phases.

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Notice Information

Notice Title

Weighbridge upgrades for digital waste tracking at Warwickshire Household Waste Recycling Centres (HWRCs)

Notice Description

Warwickshire County Council is a Waste Disposal Authority, responsible for arranging the disposal of municipal waste collected within the county and for providing Household Waste Recycling Centres (HWRCs). Four of the Council-operated HWRCs (Lower House Farm, Princes Drive, Hunters Lane, and Burton Farm) have weighbridges. The weighbridges play a critical role in ensuring the compliant management of municipal waste across Warwickshire. The weighbridges enable the accurate measurement of waste loads from a wide range of vehicles, waste types, and stakeholders. They also support the provision of waste transfer documentation, ensuring legal compliance. The current weighbridge infrastructure supplied by Weightron has been in place since at least 2011 following the Council's takeover of HWRC operations and has been consistently supported by Weightron since that time. The proposed works will be delivered through a single supplier arrangement with Weightron, as the current provider of the Council's weighbridge infrastructure and software. The works relate to the Council's statutory responsibilities as a Waste Disposal Authority, including the operation of HWRCs and the compliant management of municipal waste. The weighbridge service is currently operating effectively, however there is a new requirement to implement Digital Waste Tracking as mandated by DEFRA. The Government's intention is for this system to replace paper-based waste transfer documentation with a single, centralised digital platform for recording all waste movements helping to improve traceability and reduce waste crime. From October 2026 it becomes mandatory for all permitted waste receiving sites to submit information about the commercial waste they receive onto DEFRA's new digital waste tracking system. This includes the HWRCs operated by the Council. There will be a second phase to DEFRA's digital waste tracking project from October 2027. This contract covers implementation (including setup/configuration), software development and annual subscriptions for the contract lifespan for both phases. In order to comply with digital waste tracking requirements, Weightron must carry out works to ensure that all required waste receipt information is captured through the weighbridge system and automatically reported to the national digital waste tracking service. There is a current contract in place for the weighbridges which includes servicing, maintaining, upgrading, and repairing the weighbridge equipment and hardware systems as well as providing software support. The total term of this contract is 10 years however, this is reviewed annually and 3 months' notice can be given to end the agreement. Weightron currently provides all of this service. The existing provision and the new digital waste tracking requirements must be delivered by the same supplier to ensure full integration with the existing weighbridge infrastructure and hardware.

Procurement Information

There is a current contract in place for the weighbridges which includes servicing, maintaining, upgrading, and repairing the weighbridge equipment and hardware systems as well as providing software support. The total term of this contract is 10 years however, this is reviewed annually and 3 months' notice can be given to end the agreement. Weightron currently provides all of this service. The existing provision and the new digital waste tracking requirements must be delivered by the same supplier to ensure full integration with the existing weighbridge infrastructure and hardware.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06df7a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075459-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£396,845 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Aug 20262 weeks ago
Contract Period
1 Sep 2026 - 31 Dec 2035 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Warwickshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4SA
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

WEIGHTRON BILANCIAI LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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